David Feinberg: I'd like to discuss my calendar process. I am using Trello/BusyCal and I enter timeblocks but have difficulty sticking to them. I'm curious to know how to use Apple reminders and BusyCal (which is a technical thing). But the main outcome I'm after is how to be more effective with my planning and timeblocks. Is it possible to use my tablet as a dedicated calendar notification screen?

• Write down everything out of your head into one capture system and determine the things that are urgent.
• Ask a simpler question if you haven’t got clear goals yet: “What do you want?”
• Define your SCARY goals both for work and life that are Strategic, Challenging, Attainable, Relevant, and in alignment with your deeper Y (Why).
• Define the goals that are in alignment to the things that you value.
• Have a realistic time on when to achieve that goal.
• Treat time management as:
• Time Management - Ask how long a specific task will take
• Energy Management - Where you should be putting it in your calendar
• Attention Management - Identify the tasks that are aligned with your goals and values to have effective use of your time
• Find your ultradian rhythm or your rhythm throughout the day where you have the most and least amount of energy to be creative or do a specific task.
• Break scary goals into tiny, simple, easy steps using the Effort-Complexity Matrix. Move from hard and complex to small and doable.
• Have a clear language in your calendar where each time block can be completed by the end of each block, that will look simple and easy.
• Turn “calendar task” to “event” to add travel time and have distinction with other tasks.
• Check out tasks when it’s done to have visual representation of its completion, otherwise it will automatically be placed on top of the next day’s bucket.

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