Episode Description:

In this episode, Areaka Jewell shares a practical breakdown of how Accreditation Managers can manage the moving parts of compliance through repeatable systems that actually work. From sticky notes to PowerDMS workflows, she covers five proven tools that support long-term success—and how to evaluate if your current system is sustainable or due for a tune-up.

In this episode, we cover:

0:44 – Welcome & listener appreciation

1:12– Introduction to the accreditation manager as “conductor” of the agency's compliance

1:45 – The 3 key questions every accreditation manager must answer:

• What needs to be done?
• When does it need to be done?
• Who is responsible?

4:14 – The big question: Is your system sustainable?

4:40 – 5 Proven Tools Accreditation Managers Use:

1. Outlook/Google Calendar – Recurring reminders, visual timeline, and assigned attendees
2. Email – Scheduled reminders, attachments, and clear communication
3. Excel – Tracking standards, responsible staff, due dates, and conditional formatting
4. PowerDMS Assessment Tasks – Built-in tracking inside your assessment
5. PowerDMS Automated Document Review – Workflow templates that send reminders for reviews

9:40 – Sustainable system test: What happens when you’re out sick or at a conference?

10:07 – Evaluating your system:

• Are deadlines being missed?
• Are staff over-relying on memory?
• Is your system only in your head?
• Are task assignments clear and complete?

11:43 – Spotting system gaps before they become problems:

• Inconsistencies in reminders
• Lack of due dates
• Repeat questions from staff

12:36 – Critical system check-in questions:

• Are your reminders automated?
• Is your team responding without constant hand-holding?
• Can your system function without you?

13:12 – Final thoughts: Sustainability = Repeatability

13:47 – Invitation to connect and brainstorm systems

14:10 – Don’t forget to download the freebie!

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Get the downloadable guide from this episode with all 5 tools:

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