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10 Policies you must have for your Fleet Operation
10 Policies you must have for your Fleet Operation. these include.
1. Driver Hours & Working Time Policy
Defines the rules and company stance on tachograph use, rest breaks, working time, and how infringements are managed.
👉 Purpose: Keeps you compliant with EU/GB drivers’ hours laws and the Working Time Directive.
2. Vehicle Defect & Daily Walkaround Check Policy
Sets the standard for pre-use inspections, defect reporting, rectification, and sign-off.
👉 Purpose: Demonstrates a safety-first culture and keeps vehicles roadworthy.
3. Roadworthiness & Maintenance Policy
Outlines how the operator ensures vehicles are maintained, inspected, and repaired.
👉 Purpose: Links directly to your OCRS score and DVSA’s earned recognition standards.
4. Driver Conduct & Behaviour Policy
Covers expectations around professionalism, language, dress, customer interaction, and incident reporting.
👉 Purpose: Protects reputation and ensures consistent behaviour across the fleet.
5. Accident & Incident Reporting Policy
Sets out what drivers must do after collisions, near misses, or damage — including evidence capture and immediate reporting.
👉 Purpose: Manages risk, insurance exposure, and investigation consistency.
6. Fuel, Emissions & Environmental Policy
Details your approach to fuel efficiency, idling reduction, route planning, and sustainability goals.
👉 Purpose: Supports your “greener” agenda and can save thousands in fuel.
7. Load Security & Safe Loading Policy
Explains how loads are to be secured, checked, and documented.
👉 Purpose: Reduces incidents, protects public safety, and satisfies DVSA load enforcement checks.
8. Licence & Driver Qualification Policy
Covers how you check and monitor driver entitlements, CPC, medicals, and endorsements.
👉 Purpose: Prevents unqualified or disqualified drivers operating vehicles.
9. Drugs, Alcohol & Fatigue Policy
Lays out the company’s zero-tolerance approach to substance misuse, random testing, and managing driver fatigue.
👉 Purpose: Protects safety, reputation and legal standing.
10. Mobile Phone, Telematics & Technology Use Policy
Defines acceptable use of in-cab devices, telematics data, and dashcams.
👉 Purpose: Prevents distraction, misuse, and data breaches.
In this episode, Pete explores these policies and why you need them.
The Fleet Geeks are here to support you on your journey. Our mission is to Develop Fleet and Transport Professionals. Find out more here; https://www.flagshippartners.co.uk/peer-to-peer-mentoring-flagship/
Join our FREE community over on Facebook. https://www.facebook.com/groups/244794840391782/
The podcast is sponsored by Flagship Partners; If you are interested in finding out more about us drop an email [email protected] or check out the website www.flagshippartners.co.uk.
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By Fleet Geeks10 Policies you must have for your Fleet Operation. these include.
1. Driver Hours & Working Time Policy
Defines the rules and company stance on tachograph use, rest breaks, working time, and how infringements are managed.
👉 Purpose: Keeps you compliant with EU/GB drivers’ hours laws and the Working Time Directive.
2. Vehicle Defect & Daily Walkaround Check Policy
Sets the standard for pre-use inspections, defect reporting, rectification, and sign-off.
👉 Purpose: Demonstrates a safety-first culture and keeps vehicles roadworthy.
3. Roadworthiness & Maintenance Policy
Outlines how the operator ensures vehicles are maintained, inspected, and repaired.
👉 Purpose: Links directly to your OCRS score and DVSA’s earned recognition standards.
4. Driver Conduct & Behaviour Policy
Covers expectations around professionalism, language, dress, customer interaction, and incident reporting.
👉 Purpose: Protects reputation and ensures consistent behaviour across the fleet.
5. Accident & Incident Reporting Policy
Sets out what drivers must do after collisions, near misses, or damage — including evidence capture and immediate reporting.
👉 Purpose: Manages risk, insurance exposure, and investigation consistency.
6. Fuel, Emissions & Environmental Policy
Details your approach to fuel efficiency, idling reduction, route planning, and sustainability goals.
👉 Purpose: Supports your “greener” agenda and can save thousands in fuel.
7. Load Security & Safe Loading Policy
Explains how loads are to be secured, checked, and documented.
👉 Purpose: Reduces incidents, protects public safety, and satisfies DVSA load enforcement checks.
8. Licence & Driver Qualification Policy
Covers how you check and monitor driver entitlements, CPC, medicals, and endorsements.
👉 Purpose: Prevents unqualified or disqualified drivers operating vehicles.
9. Drugs, Alcohol & Fatigue Policy
Lays out the company’s zero-tolerance approach to substance misuse, random testing, and managing driver fatigue.
👉 Purpose: Protects safety, reputation and legal standing.
10. Mobile Phone, Telematics & Technology Use Policy
Defines acceptable use of in-cab devices, telematics data, and dashcams.
👉 Purpose: Prevents distraction, misuse, and data breaches.
In this episode, Pete explores these policies and why you need them.
The Fleet Geeks are here to support you on your journey. Our mission is to Develop Fleet and Transport Professionals. Find out more here; https://www.flagshippartners.co.uk/peer-to-peer-mentoring-flagship/
Join our FREE community over on Facebook. https://www.facebook.com/groups/244794840391782/
The podcast is sponsored by Flagship Partners; If you are interested in finding out more about us drop an email [email protected] or check out the website www.flagshippartners.co.uk.