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3 mandatory actions to successfully launch a task-force - MES008
Launching a task-force successfully
Before you start running a task-force you will have a short moment or phase of planning and launching it. You should use this time carefully and wisely. Potential flaws during this phase might be a constant burden over the whole run-time of the task-force. I’ll show you the questions and the actions you need to successfully launch your task-force.
Why do we need a successful launch phase?
The launch or kick-off phase of a task-force is like the take-off of an airplane. Even it takes off the conditions might be not good and the overall journey might have started already under a bad star.
Key indicators of a successful launch phase
3 mandatory actions for a successful launch
The following three actions shall support you in your intention to launch a task-force successfully.
1st Action: Define
You need to define the objectives and the needed resources for the task-force. Use the SMART-criteria to define the goals and targets of your task-force.
Pay attention to also clarify the knowledge and actions which are needed for your task-force.
Objectives and resources are needed for the next action.
2nd Action: Organize
This is the major part of your preparation action for the task-force. There are three different parts you need to have an eye on:
Participants should be selected …
The schedule
Your task-force should be schedule on a rule of thumb once per day. Usually you do not need more. However if there are extraordinary circumstances or outcomes, then it might be needed to meet more often. For example testing unveiled totally different results of the situation. Or you have team-members in two time-zones that far apart they do not meet each others during regular working hours.
But in general keep in mind: as long as needed, as short as possible.
The invitation
Over the years I collected some details which should be contained in an informative invitation. Follow my Meeting invitation template to provide a meaningful invitation. Please remember that your task-force members will be more willing and more supportive if they immediately understand the purpose and the situation.
3rd Action: Handle limitations
During the launch phase you usually run into two different limitations:
For the first my preferred way of working is to decide. If it is not possible from your perspective to fulfill the work without the person you need, decline the task-force. If you do not get the needed expert, but you see a chance to achieve the goal, then accept. But request to get access to the expert on demand. Or accept a substitute which has direct access to the expert. With both approaches I have made good results.
For the second and if it is totally out of mind, decline the task-force also. An unrealistic approach needs to be highlighted in such situations. However if it is realistic, then accept with restrictions. Outline crystal clear what you can achieve with the limitations. To provide such statement reliably you need to have a deep insight view of the problem.
Thank You For Listening
Out of all the podcasts available in the Internet you tuned into mine, and I’m grateful for that. If you enjoyed the episode, please share it by using the social media buttons you see at the bottom of this note.
Also, I would be very happy if you would consider taking the minute it takes to leave an honest review or rating for the podcast on iTunes or Stitcher. They’re extremely helpful when it comes to the ranking of the podcast. For sure I read every single one of them personally!
Or, if you prefer a more direct contact, don't hesitate and drop me a note at [email protected]
The post 3 mandatory actions to successfully launch a task-force – MES008 appeared first on Embedded Success.
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By Georg Lohrer from EmbeddedSuccess.com
4.5
44 ratings
Launching a task-force successfully
Before you start running a task-force you will have a short moment or phase of planning and launching it. You should use this time carefully and wisely. Potential flaws during this phase might be a constant burden over the whole run-time of the task-force. I’ll show you the questions and the actions you need to successfully launch your task-force.
Why do we need a successful launch phase?
The launch or kick-off phase of a task-force is like the take-off of an airplane. Even it takes off the conditions might be not good and the overall journey might have started already under a bad star.
Key indicators of a successful launch phase
3 mandatory actions for a successful launch
The following three actions shall support you in your intention to launch a task-force successfully.
1st Action: Define
You need to define the objectives and the needed resources for the task-force. Use the SMART-criteria to define the goals and targets of your task-force.
Pay attention to also clarify the knowledge and actions which are needed for your task-force.
Objectives and resources are needed for the next action.
2nd Action: Organize
This is the major part of your preparation action for the task-force. There are three different parts you need to have an eye on:
Participants should be selected …
The schedule
Your task-force should be schedule on a rule of thumb once per day. Usually you do not need more. However if there are extraordinary circumstances or outcomes, then it might be needed to meet more often. For example testing unveiled totally different results of the situation. Or you have team-members in two time-zones that far apart they do not meet each others during regular working hours.
But in general keep in mind: as long as needed, as short as possible.
The invitation
Over the years I collected some details which should be contained in an informative invitation. Follow my Meeting invitation template to provide a meaningful invitation. Please remember that your task-force members will be more willing and more supportive if they immediately understand the purpose and the situation.
3rd Action: Handle limitations
During the launch phase you usually run into two different limitations:
For the first my preferred way of working is to decide. If it is not possible from your perspective to fulfill the work without the person you need, decline the task-force. If you do not get the needed expert, but you see a chance to achieve the goal, then accept. But request to get access to the expert on demand. Or accept a substitute which has direct access to the expert. With both approaches I have made good results.
For the second and if it is totally out of mind, decline the task-force also. An unrealistic approach needs to be highlighted in such situations. However if it is realistic, then accept with restrictions. Outline crystal clear what you can achieve with the limitations. To provide such statement reliably you need to have a deep insight view of the problem.
Thank You For Listening
Out of all the podcasts available in the Internet you tuned into mine, and I’m grateful for that. If you enjoyed the episode, please share it by using the social media buttons you see at the bottom of this note.
Also, I would be very happy if you would consider taking the minute it takes to leave an honest review or rating for the podcast on iTunes or Stitcher. They’re extremely helpful when it comes to the ranking of the podcast. For sure I read every single one of them personally!
Or, if you prefer a more direct contact, don't hesitate and drop me a note at [email protected]
The post 3 mandatory actions to successfully launch a task-force – MES008 appeared first on Embedded Success.