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Ben and Trae | We Pivoted a National Event in 48 Hours
The last couple of months moved fast.
Audion kicked off the year with overlapping events, back-to-back productions, and then a snowstorm that shut down Boston just days before a major live event. Flights were canceled. Crews were scattered across the country. The production was scheduled on a university campus in front of a live audience.
They had roughly 48 hours to pivot.
In this episode of OFFICE HOURS, Ben and Trae break down how they guided the client through high-pressure decisions, what changed when the event shifted from in-person to fully virtual, and why making the call early ultimately saved the production.
They also discuss:
• The three options presented to the client
• What real contingency planning looks like
• Rebuilding the run of show for a virtual audience
• Producing a broadcast that a CEO described as “Olympics-level”
• Maintaining executive presence in a high-stakes environment
• The kind of trust that only develops after years of working together
This episode offers a behind-the-scenes look at leadership under pressure — and what it takes to execute when everything around you is uncertain.
00:00 – Intro: Two and a Half Months of Chaos
01:15 – January Hit Like a Ton of Bricks
03:20 – The Austin Ice Storm Pivot
06:10 – Turning a School Campus into a Live Studio
08:40 – The Boston Crisis Begins
10:30 – The 3 Options We Gave the Client
13:00 – Flights Canceled. National Emergency.
15:00 – Going Fully Virtual
17:30 – “It Felt Like Watching the Olympics.”
19:00 – Executive Presence in the CEO’s Office
21:00 – Trust at Scale with Long-Term Clients
23:30 – Gratitude + What’s Next
View all episodes
By Audion LLCThe last couple of months moved fast.
Audion kicked off the year with overlapping events, back-to-back productions, and then a snowstorm that shut down Boston just days before a major live event. Flights were canceled. Crews were scattered across the country. The production was scheduled on a university campus in front of a live audience.
They had roughly 48 hours to pivot.
In this episode of OFFICE HOURS, Ben and Trae break down how they guided the client through high-pressure decisions, what changed when the event shifted from in-person to fully virtual, and why making the call early ultimately saved the production.
They also discuss:
• The three options presented to the client
• What real contingency planning looks like
• Rebuilding the run of show for a virtual audience
• Producing a broadcast that a CEO described as “Olympics-level”
• Maintaining executive presence in a high-stakes environment
• The kind of trust that only develops after years of working together
This episode offers a behind-the-scenes look at leadership under pressure — and what it takes to execute when everything around you is uncertain.
00:00 – Intro: Two and a Half Months of Chaos
01:15 – January Hit Like a Ton of Bricks
03:20 – The Austin Ice Storm Pivot
06:10 – Turning a School Campus into a Live Studio
08:40 – The Boston Crisis Begins
10:30 – The 3 Options We Gave the Client
13:00 – Flights Canceled. National Emergency.
15:00 – Going Fully Virtual
17:30 – “It Felt Like Watching the Olympics.”
19:00 – Executive Presence in the CEO’s Office
21:00 – Trust at Scale with Long-Term Clients
23:30 – Gratitude + What’s Next