In this episode, Shelby discusses the importance of having a strong virtual assistant (VA). Not only can working with a strong VA help support the growth of your business, but a well-trained, competent VA can also ensure your business continues to run smoothly while you’re on vacation. The key to reducing stress and preventing disruptions to your operations requires finding the right virtual assistant with complementary skills to your needs. Shelby shares her top tips for successfully onboarding a strong VA to make your life easier. 

Finding the right VA is step one to making your business operate smoothly. The next step is to onboard successfully and delegate effectively. Setting clear task instructions and expectations, scheduling regular check-ins, and using streamlined communication tools make working as a VA easier. If you’ve been dreaming of taking a vacation and not worrying about your business, this short and sweet episode is a must-listen for you!

Resources discussed in this episode:

• Notion
• ClickUp
• Slack
• WhatsApp

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Contact Shelby Joines | Joines Administration: 

• Website: JoinesAdministration.ca
• LinkedIn: Joines Administration
• Instagram: @JoinesAdministration
• Facebook: @JoinesAdministration

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Transcript:

Shelby  00:07

Welcome back to another episode on She’s Got This: A Journey to Success. My name is Shelby Joines and I am your host as always, it is so great to have you here. Now, at the time of recording this episode, we are currently on a little bit of a vacation ourselves out in beautiful British Columbia, Canada, doing some camping. So there is a little bit of potential for you to hear some bird noises, some chipmunks, possibly a little bit of road traffic. But bear with me because this is all going to tie into today's episode. So stay tuned because this is going to be a good one. 

Shelby  00:54

Welcome back to she's got this a journey to success, where we dive deep into strategies that will help you along and succeed in your business and entrepreneurial journey. I'm your host Shelby Joines, and today we are going to be discussing a topic that is crucial for every entrepreneur. And that is the importance of having a strong virtual assistant or online business manager so that your business can continue to thrive even while you're taking that well-deserved vacation. To kick things off, let's talk about the role of a virtual assistant. A virtual assistant is like an extension of your team. They handle tasks that range from administrative work and customer support to social media management and project coordination. This, in turn, allows you as the business owner to focus on those more high-priority tasks and strategic planning. delegating tasks to a virtual assistant or an online business manager offers numerous benefits. Firstly, it frees up your time so that you can focus on growing your business rather than being bogged down by those day-to-day operations. And secondly, it enhances your efficiency and productivity as you're able to work on tasks that align more so with your strength. 

Shelby  02:15

Now let's address the heart of today's topic. How having a strong virtual assistant or an online business manager ensures that your business can continue to thrive even when you're on vacation. With a competent VA, you can confidently step away from your business, knowing that someone who is capable of the tasks and the work is overseeing your operations. This not only reduces stress but also prevents disruptions to your business's momentum. Now, finding the right virtual assistant is key. You want to look for somebody with a skill set that complements your business needs. Clear communication, trust, and a shared vision are essential for a successful working relationship. It is important to onboard them effectively and provide all necessary information and resources that you have to help them succeed in their role. Let's discuss some tips for effective delegation. Start by creating clear and detailed task instructions. Regular check-ins, whether bi-weekly, weekly, or monthly, and feedback sessions are crucial to maintaining a smooth workflow. Additionally, the use of project management tools to streamline communication and task-tracking. This will be a huge benefit to you whether these tools are things such as Notion or Clickup, or communication tools such as Slack, and WhatsApp. There are countless apps out there. Making sure that you have that streamlined communication and task-tracking programs together is a major point in keeping the workflow going. 

Shelby  04:10

Now as we wrap up today's episode, remember that having a strong virtual assistant or an online business manager isn't just about taking vacations. It's about creating a sustainable business model that can flourish even when you're not present. So start exploring your options. Delegate wisely and watch your business reach new heights

Shelby  04:39

Thank you so much for joining us on She's Got This: A Journey to Success. If you found today's episode valuable, be sure to subscribe and leave an amazing review. We'll be back again soon with some more insights to help you succeed in the world of business. Until then, take care and keep thriving.