Matt and Don dig into controlled substance inventory counts (biennial vs annual), perpetual inventory for C‑IIs, how to resolve discrepancies, and how to organize records so audits go smoothly. Part five of our six-part series on controlled substances.

Hosts:
Matt Uhrich & Don Weinberger

🎯 Learning Objectives:

• Describe the inventory requirements for controlled substances.
• Summarize the recordkeeping requirements for controlled substances. 

💊 Topics Covered:

• Exact vs estimated counts (C‑IIs exact; C‑III–V estimated unless >1,000 units)
• Biennial inventory (federal) vs stricter state annual requirements
• Perpetual inventory for C‑IIs and digital vs paper logging
• Investigating discrepancies and involving the team
• Organizing records (separate C‑II; readily retrievable C‑III–V) and retention timelines

🧠 Reflection Prompt:
If a controlled‑substance count doesn’t match the log, what’s your step‑by‑step plan to resolve it before day’s end?

📌 Key Takeaways:

• Know your inventory cadence—federal vs state—and keep records for at least two years.
• Maintain perpetual inventory for C‑IIs to spot issues quickly.
• For C‑II records, keep separate; ensure C‑III–V are readily retrievable.
• Treat discrepancies as “all‑hands” issues—verify math, logs, and dispensing history.

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