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DEEP DIVE: So many files! Structuring the Lifecycle of User Files in a Museum Network Environment (on-prem and cloud)
Thursday, November 7, 2019
Over the last 20 years, staff in museums have built up scores of documents, images, and videos, that were used for a myriad of planning and creating activities. Among these files there are many legacy files from staff members who have come and gone throughout this time period. Now our on-premises systems are at capacity and we are moving to the cloud! Applications and backups are hosted outside the museum facility, and staff members are independently moving their files to sharing applications to facilitate collaborations among themselves and with outside partners. How do we begin to look at what we have, cull unneeded files, permanently keep parts of our institutional history? What are the driving forces behind the need to clean up? And how should we put into place guidelines for sharing and saving files moving forward? In this Deep Dive session, we will review file management throughout the lifecycle of institutional records and the problems that museums face in assessing the overall data environment, and we will open the discussion about figuring out how best to sort through these materials given that many of us are working with little time or resources.
Session TypeDeep Dive
TrackSystems
Chatham House RuleNo
Speakers
Session Leader : Rebecca Menendez, Director, Information Services and Technology, Autry Museum of the American West
Speaker : Bryon Thornburgh, Director of Technology, Denver Art Museum
Speaker : Abigail Cramer, Digital Asset Manager/Digital Archivist, Harvard Art Museums
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By MCN (Museum Computer Network)Thursday, November 7, 2019
Over the last 20 years, staff in museums have built up scores of documents, images, and videos, that were used for a myriad of planning and creating activities. Among these files there are many legacy files from staff members who have come and gone throughout this time period. Now our on-premises systems are at capacity and we are moving to the cloud! Applications and backups are hosted outside the museum facility, and staff members are independently moving their files to sharing applications to facilitate collaborations among themselves and with outside partners. How do we begin to look at what we have, cull unneeded files, permanently keep parts of our institutional history? What are the driving forces behind the need to clean up? And how should we put into place guidelines for sharing and saving files moving forward? In this Deep Dive session, we will review file management throughout the lifecycle of institutional records and the problems that museums face in assessing the overall data environment, and we will open the discussion about figuring out how best to sort through these materials given that many of us are working with little time or resources.
Session TypeDeep Dive
TrackSystems
Chatham House RuleNo
Speakers
Session Leader : Rebecca Menendez, Director, Information Services and Technology, Autry Museum of the American West
Speaker : Bryon Thornburgh, Director of Technology, Denver Art Museum
Speaker : Abigail Cramer, Digital Asset Manager/Digital Archivist, Harvard Art Museums