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Episode 176: Youth Leader Resource Room | 5 Components to a Great one!
Ever wondered what’s inside a great youth ministry volunteer room? In this episode, Nick walks through his own space—showing you everything from the snack and coffee setup to the leader resource area, check-in station, and supply closet. You’ll leave with practical ideas (and links!) to create a welcoming, well-equipped hub that keeps your leaders fueled, prepped, and connected every week.
FREE SMALL GROUP CONNECTION DOWNLOAD
https://www.patreon.com/posts/30-small-group-141961735?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link
🍂 FALL SOCIAL MEDIA PACK
https://www.patreon.com/posts/fall-seasonal-137477671?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link
🦸 HYBRID HEROES GET THE PACK FOR FREE!
https://www.patreon.com/hybridministry
SHOW NOTES
Shownotes & Transcripts
https://www.hybridministry.xyz/176
ITEMS FOUND IN LEADER ROOM
//Leader Resource Area
Decks of Cards
https://walmrt.us/4hs9d0u
Foam Dice
https://walmrt.us/4ot5h1M
Playdough
https://walmrt.us/3Jc5LdJ
Ice Breaker Cards
https://walmrt.us/47DJz5n
Find & Seek Scavenger Hunt
https://walmrt.us/47GrZ0I
//Other Items
Mini Fridge
https://walmrt.us/3JmGai3
Keurig
https://walmrt.us/4hKuByh
Microwave
https://walmrt.us/3JmG223
Personal Sized Whiteboards
https://walmrt.us/475rDk6
Markers
https://walmrt.us/47Gs84g
First Aid Kit
https://walmrt.us/4oDM25D
Ultimate Guest Box Template
https://www.patreon.com/hybridministry/shop/ultimate-first-time-guest-box-579557?source=storefront
Volunteer Onboarding Process Explained
https://youtu.be/s8HNzfZoiX0?si=A322a3wihRACq8ZM
👉 STAY CONNECTED WITH NICK
YouTube: https://www.youtube.com/@clasonnick
Instagram: https://www.instagram.com/hybridministry/
TikTok: https://www.tiktok.com/@clasonnick
Facebook: https://www.facebook.com/HybridMinistry
Website: https://www.hybridministry.xyz
--------------
🎉 FREE STUFF 🎉
We have all kinds of FREE Things that you can use in your context!
The best way to pay us back is a review or a YouTube Subscribe!
https://www.linktr.ee/clasonnick
--------------
🛠️TOOLS I USE THAT CAN HELP YOU!
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products
//VIDIQ
https://vidiq.com/hybrid
//BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym
//OPUS.PRO FOR AI SHORTS & REELS
https://www.opus.pro/?via=a5d361
//YOUTUBE STARTER KIT FOR UNDER $100
https://www.hybridministry.xyz/articles/youtubestarterkit
--------------
🕰️TIMECODES
00:00 Show me your volunteer rooms question!
00:23 Snacks & Coffee Area
01:01 Office Supply Area
01:34 Fall Social Pack
02:48 Supply Closet
04:14 Leader Check-in Area
05:42 Leader Group Resource Tools
--------------
TRANSCRIPT
00:00:00:00 - 00:00:22:07
Nick Clason | Hybrid Ministry
In this episode, we are going to show you my church's youth ministry volunteer room as we're answering this question. Show me your volunteer rooms. We are looking to make a new volunteer headquarters and are looking for inspiration. We're talking snacks, decorations, and things leaders love. So let's go on a little field trip and I'm going to show you my church's leader workroom.
00:00:22:14 - 00:00:50:03
Nick Clason | Hybrid Ministry
Let's go. So this right here, just some basic, you know, and, like, common snacks, a leader fridge, which is also a spot where a lot of our people, store leftovers and food and then, of course, gotta have coffee. So this whole section here is filled with different, like, K-Cups, which I personally hate. Which is why I have pour over in my office in the next room over.
00:00:50:03 - 00:01:09:23
Nick Clason | Hybrid Ministry
But, this is something for our leaders, you know, Wednesday nights, Sunday morning, they come on in here, they grab a cup of coffee, they make it happen. This are here was actually paid for about one of our students, so that's pretty cool. Here's a printer. And this is where most of our, basic easy printer, printing needs can be done here.
00:01:09:23 - 00:01:34:11
Nick Clason | Hybrid Ministry
There is a bigger one, in another part of the office, but we just use this one as much as we can, a microwave in case we need it. And then just some very basic, paper supplies and cards and, cutters and stapler. Hole punch, in fact, that the cutters are here. This right here is where we keep, radio for, our security and safety team when they need it, when they're looking for it.
00:01:34:12 - 00:01:51:16
Nick Clason | Hybrid Ministry
Hey. Quick break. Let me ask you a question. Are you still waking up every day? Is youth pastor scrambling to figure out what you need to post on your social media? Blurry dodgeball. Pick a video that your leader sent you that's a little bit pixelated, because iPhone still hasn't updated fully to RCS yet. You see, you don't need that kind of stress this fall.
00:01:51:16 - 00:02:14:25
Nick Clason | Hybrid Ministry
That's why I created this, the fall seasonal social media pack for youth pastors. It is three months worth of done for you content done for you, paired with some customization so that you and your leaders and your students are the faces and the personalities on your student ministry Instagram, TikTok, and YouTube shorts feed. So here's the thing. You can grab my pack right now over on Patreon.
00:02:14:28 - 00:02:35:07
Nick Clason | Hybrid Ministry
And did you know that monthly hybrid. Here are Patreon members who only pay $4 per month and get a bonus podcast. They get this pack completely for free, so if you do the math for three months worth of social media content, it's only $12 where the pack is 1799. Either way, it is a steal for you and it will take away the stress of posting.
00:02:35:09 - 00:03:00:14
Nick Clason | Hybrid Ministry
And you can grab that pack right now and start becoming a master at social media and hybrid ministry. In your youth ministry context, rooting for you as you are crushing it this fall in your student ministry, right here is meant to sort of be our like, supply closet, right? So like, a leader can theoretically come in here anytime they need it and then get anything that they might be looking for.
00:03:00:14 - 00:03:22:14
Nick Clason | Hybrid Ministry
So of course, we got markers and then we got some branded pens. And these are here are actually one of our favorite things. Like we use these like little personalized whiteboards all the time. They're really like good for games and stuff like that. These are here are like just labels, for, for check in and for printing and then down here and we just got to order.
00:03:22:14 - 00:03:40:15
Nick Clason | Hybrid Ministry
So don't be like, holy crap, those people are all about snacks. But this is, we just got a big Sam's order. These are our snacks. So these are what we include. Back over here. And this is, like, just the back up stock of it. This right here. I've gone over this before. This is our leader.
00:03:40:17 - 00:03:59:12
Nick Clason | Hybrid Ministry
They're not a leader. This is our our newcomer welcome box. And so, this is where we store a bunch of them, and then our check in team, they know to come and stock this for actually link right up here. Top left of the screen. I'll link to video where I detail an outline, our entire welcome box process.
00:03:59:12 - 00:04:16:02
Nick Clason | Hybrid Ministry
So this is like a leaders like go to spot everything that they could use, everything that they can need. Plus some just like backup stuff, you know, along with like first aid and, you know, necessary things. Like a kid gets an injury, we can go straight here, we can get all we need out of there. Turning the corner here.
00:04:16:02 - 00:04:35:20
Nick Clason | Hybrid Ministry
This is our, leader check in station. So leaders are not allowed to check in until they've gone through our entire volunteer process, which I'll also link down below our volunteer process. And this vets them. Make sure that they went through all of our training and that they went through, all of the, the legal ministry safe things that they need to do.
00:04:35:22 - 00:04:51:17
Nick Clason | Hybrid Ministry
And then they can go ahead and they can check in here. Well, we say is if it comes out of this printer here, you'll notice, manually, I'm going to print this here. We say that that green means screened. And so that means if someone in our ministry has on, like, a green lanyard, they're good to go.
00:04:51:20 - 00:05:16:02
Nick Clason | Hybrid Ministry
This board right here, you can see, different, this is like our weekly lessons, bottom lines. We'll also have the, like, connect group sheet right here, for our leaders as they come in on, like, a, Sunday to grab it. And then we have a monthly leader, a weekly I'm sorry leader podcast. And so, our leaders that win stuff, this is, our beginning of our cycle.
00:05:16:02 - 00:05:40:27
Nick Clason | Hybrid Ministry
So all these leaders are new to our team, and then this is where they can grab, their leader gift, their leader mug, all that type of stuff. This right here is our, Wednesday evening safety, safety laminated sheet, assignments. So we'll post this right here on the board. And then we'll also throw it into our leader group chat so that everyone knows where they should be and where they need to be.
00:05:40:27 - 00:06:06:02
Nick Clason | Hybrid Ministry
And then right around here, just a couple more shelves and zoom out a little bit. A couple more shelves right here. This is just some more leader, resources. So this is like some, throw Intel, some yay or nay. We got Play-Doh in case we need it. We got some dice, we got some, break the ice games are all look down, and, I'll link a bunch of this stuff.
00:06:06:09 - 00:06:26:17
Nick Clason | Hybrid Ministry
Financing scavenger hunt, card game. I'll link some of these things so that you can, find them. You can buy them. You can, supply them for, for your own area if there's some that you want. And then the last thing we have here is just, a stack of cards so that if any of our leaders need to write cards to any of their students, they can go about doing that right here.
00:06:26:19 - 00:06:43:28
Nick Clason | Hybrid Ministry
And then finally, this is new. Someone added this, in a little bit, unbeknownst to us. We kind of like it. So it says prayers and then, you can we can put some, like, individual, prayer requests right there, there on the screen. And so that's been something that we just added, which is pretty cool.
00:06:43:28 - 00:07:08:01
Nick Clason | Hybrid Ministry
So, just one more time as a, take a big someone's prayer and something right now zoom out. This is our leader workroom, and, no students are that. Well, everyone, thank you so much for hanging here for this entire episode. As a reminder, link down below in the description, there are different, links for different things and resources and stuff that we have, linking to different episodes describing our volunteer process.
00:07:08:04 - 00:07:25:16
Nick Clason | Hybrid Ministry
A free episode like this, hopefully is incredibly helpful to you, but a payment in the form of a like or a subscribe would really make all the difference in the world. And thank you for being here for this questions playlist. The next episode is linked right here on screen. But until next time. And as always my friends, don't forget stay habits.
View all episodes
By Nick ClasonEver wondered what’s inside a great youth ministry volunteer room? In this episode, Nick walks through his own space—showing you everything from the snack and coffee setup to the leader resource area, check-in station, and supply closet. You’ll leave with practical ideas (and links!) to create a welcoming, well-equipped hub that keeps your leaders fueled, prepped, and connected every week.
FREE SMALL GROUP CONNECTION DOWNLOAD
https://www.patreon.com/posts/30-small-group-141961735?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link
🍂 FALL SOCIAL MEDIA PACK
https://www.patreon.com/posts/fall-seasonal-137477671?utm_medium=clipboard_copy&utm_source=copyLink&utm_campaign=postshare_creator&utm_content=join_link
🦸 HYBRID HEROES GET THE PACK FOR FREE!
https://www.patreon.com/hybridministry
SHOW NOTES
Shownotes & Transcripts
https://www.hybridministry.xyz/176
ITEMS FOUND IN LEADER ROOM
//Leader Resource Area
Decks of Cards
https://walmrt.us/4hs9d0u
Foam Dice
https://walmrt.us/4ot5h1M
Playdough
https://walmrt.us/3Jc5LdJ
Ice Breaker Cards
https://walmrt.us/47DJz5n
Find & Seek Scavenger Hunt
https://walmrt.us/47GrZ0I
//Other Items
Mini Fridge
https://walmrt.us/3JmGai3
Keurig
https://walmrt.us/4hKuByh
Microwave
https://walmrt.us/3JmG223
Personal Sized Whiteboards
https://walmrt.us/475rDk6
Markers
https://walmrt.us/47Gs84g
First Aid Kit
https://walmrt.us/4oDM25D
Ultimate Guest Box Template
https://www.patreon.com/hybridministry/shop/ultimate-first-time-guest-box-579557?source=storefront
Volunteer Onboarding Process Explained
https://youtu.be/s8HNzfZoiX0?si=A322a3wihRACq8ZM
👉 STAY CONNECTED WITH NICK
YouTube: https://www.youtube.com/@clasonnick
Instagram: https://www.instagram.com/hybridministry/
TikTok: https://www.tiktok.com/@clasonnick
Facebook: https://www.facebook.com/HybridMinistry
Website: https://www.hybridministry.xyz
--------------
🎉 FREE STUFF 🎉
We have all kinds of FREE Things that you can use in your context!
The best way to pay us back is a review or a YouTube Subscribe!
https://www.linktr.ee/clasonnick
--------------
🛠️TOOLS I USE THAT CAN HELP YOU!
Some of the below links are affilate links in which we do recieve a small commission based on your purchase or use of products
//VIDIQ
https://vidiq.com/hybrid
//BEST DYM RESOURCES
https://www.hybridministry.xyz/articles/dym
//OPUS.PRO FOR AI SHORTS & REELS
https://www.opus.pro/?via=a5d361
//YOUTUBE STARTER KIT FOR UNDER $100
https://www.hybridministry.xyz/articles/youtubestarterkit
--------------
🕰️TIMECODES
00:00 Show me your volunteer rooms question!
00:23 Snacks & Coffee Area
01:01 Office Supply Area
01:34 Fall Social Pack
02:48 Supply Closet
04:14 Leader Check-in Area
05:42 Leader Group Resource Tools
--------------
TRANSCRIPT
00:00:00:00 - 00:00:22:07
Nick Clason | Hybrid Ministry
In this episode, we are going to show you my church's youth ministry volunteer room as we're answering this question. Show me your volunteer rooms. We are looking to make a new volunteer headquarters and are looking for inspiration. We're talking snacks, decorations, and things leaders love. So let's go on a little field trip and I'm going to show you my church's leader workroom.
00:00:22:14 - 00:00:50:03
Nick Clason | Hybrid Ministry
Let's go. So this right here, just some basic, you know, and, like, common snacks, a leader fridge, which is also a spot where a lot of our people, store leftovers and food and then, of course, gotta have coffee. So this whole section here is filled with different, like, K-Cups, which I personally hate. Which is why I have pour over in my office in the next room over.
00:00:50:03 - 00:01:09:23
Nick Clason | Hybrid Ministry
But, this is something for our leaders, you know, Wednesday nights, Sunday morning, they come on in here, they grab a cup of coffee, they make it happen. This are here was actually paid for about one of our students, so that's pretty cool. Here's a printer. And this is where most of our, basic easy printer, printing needs can be done here.
00:01:09:23 - 00:01:34:11
Nick Clason | Hybrid Ministry
There is a bigger one, in another part of the office, but we just use this one as much as we can, a microwave in case we need it. And then just some very basic, paper supplies and cards and, cutters and stapler. Hole punch, in fact, that the cutters are here. This right here is where we keep, radio for, our security and safety team when they need it, when they're looking for it.
00:01:34:12 - 00:01:51:16
Nick Clason | Hybrid Ministry
Hey. Quick break. Let me ask you a question. Are you still waking up every day? Is youth pastor scrambling to figure out what you need to post on your social media? Blurry dodgeball. Pick a video that your leader sent you that's a little bit pixelated, because iPhone still hasn't updated fully to RCS yet. You see, you don't need that kind of stress this fall.
00:01:51:16 - 00:02:14:25
Nick Clason | Hybrid Ministry
That's why I created this, the fall seasonal social media pack for youth pastors. It is three months worth of done for you content done for you, paired with some customization so that you and your leaders and your students are the faces and the personalities on your student ministry Instagram, TikTok, and YouTube shorts feed. So here's the thing. You can grab my pack right now over on Patreon.
00:02:14:28 - 00:02:35:07
Nick Clason | Hybrid Ministry
And did you know that monthly hybrid. Here are Patreon members who only pay $4 per month and get a bonus podcast. They get this pack completely for free, so if you do the math for three months worth of social media content, it's only $12 where the pack is 1799. Either way, it is a steal for you and it will take away the stress of posting.
00:02:35:09 - 00:03:00:14
Nick Clason | Hybrid Ministry
And you can grab that pack right now and start becoming a master at social media and hybrid ministry. In your youth ministry context, rooting for you as you are crushing it this fall in your student ministry, right here is meant to sort of be our like, supply closet, right? So like, a leader can theoretically come in here anytime they need it and then get anything that they might be looking for.
00:03:00:14 - 00:03:22:14
Nick Clason | Hybrid Ministry
So of course, we got markers and then we got some branded pens. And these are here are actually one of our favorite things. Like we use these like little personalized whiteboards all the time. They're really like good for games and stuff like that. These are here are like just labels, for, for check in and for printing and then down here and we just got to order.
00:03:22:14 - 00:03:40:15
Nick Clason | Hybrid Ministry
So don't be like, holy crap, those people are all about snacks. But this is, we just got a big Sam's order. These are our snacks. So these are what we include. Back over here. And this is, like, just the back up stock of it. This right here. I've gone over this before. This is our leader.
00:03:40:17 - 00:03:59:12
Nick Clason | Hybrid Ministry
They're not a leader. This is our our newcomer welcome box. And so, this is where we store a bunch of them, and then our check in team, they know to come and stock this for actually link right up here. Top left of the screen. I'll link to video where I detail an outline, our entire welcome box process.
00:03:59:12 - 00:04:16:02
Nick Clason | Hybrid Ministry
So this is like a leaders like go to spot everything that they could use, everything that they can need. Plus some just like backup stuff, you know, along with like first aid and, you know, necessary things. Like a kid gets an injury, we can go straight here, we can get all we need out of there. Turning the corner here.
00:04:16:02 - 00:04:35:20
Nick Clason | Hybrid Ministry
This is our, leader check in station. So leaders are not allowed to check in until they've gone through our entire volunteer process, which I'll also link down below our volunteer process. And this vets them. Make sure that they went through all of our training and that they went through, all of the, the legal ministry safe things that they need to do.
00:04:35:22 - 00:04:51:17
Nick Clason | Hybrid Ministry
And then they can go ahead and they can check in here. Well, we say is if it comes out of this printer here, you'll notice, manually, I'm going to print this here. We say that that green means screened. And so that means if someone in our ministry has on, like, a green lanyard, they're good to go.
00:04:51:20 - 00:05:16:02
Nick Clason | Hybrid Ministry
This board right here, you can see, different, this is like our weekly lessons, bottom lines. We'll also have the, like, connect group sheet right here, for our leaders as they come in on, like, a, Sunday to grab it. And then we have a monthly leader, a weekly I'm sorry leader podcast. And so, our leaders that win stuff, this is, our beginning of our cycle.
00:05:16:02 - 00:05:40:27
Nick Clason | Hybrid Ministry
So all these leaders are new to our team, and then this is where they can grab, their leader gift, their leader mug, all that type of stuff. This right here is our, Wednesday evening safety, safety laminated sheet, assignments. So we'll post this right here on the board. And then we'll also throw it into our leader group chat so that everyone knows where they should be and where they need to be.
00:05:40:27 - 00:06:06:02
Nick Clason | Hybrid Ministry
And then right around here, just a couple more shelves and zoom out a little bit. A couple more shelves right here. This is just some more leader, resources. So this is like some, throw Intel, some yay or nay. We got Play-Doh in case we need it. We got some dice, we got some, break the ice games are all look down, and, I'll link a bunch of this stuff.
00:06:06:09 - 00:06:26:17
Nick Clason | Hybrid Ministry
Financing scavenger hunt, card game. I'll link some of these things so that you can, find them. You can buy them. You can, supply them for, for your own area if there's some that you want. And then the last thing we have here is just, a stack of cards so that if any of our leaders need to write cards to any of their students, they can go about doing that right here.
00:06:26:19 - 00:06:43:28
Nick Clason | Hybrid Ministry
And then finally, this is new. Someone added this, in a little bit, unbeknownst to us. We kind of like it. So it says prayers and then, you can we can put some, like, individual, prayer requests right there, there on the screen. And so that's been something that we just added, which is pretty cool.
00:06:43:28 - 00:07:08:01
Nick Clason | Hybrid Ministry
So, just one more time as a, take a big someone's prayer and something right now zoom out. This is our leader workroom, and, no students are that. Well, everyone, thank you so much for hanging here for this entire episode. As a reminder, link down below in the description, there are different, links for different things and resources and stuff that we have, linking to different episodes describing our volunteer process.
00:07:08:04 - 00:07:25:16
Nick Clason | Hybrid Ministry
A free episode like this, hopefully is incredibly helpful to you, but a payment in the form of a like or a subscribe would really make all the difference in the world. And thank you for being here for this questions playlist. The next episode is linked right here on screen. But until next time. And as always my friends, don't forget stay habits.