Between Over and Next

Event Planning Excellence: What You Need To Know

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In this episode of “Between Over & Next,” Holli and Robert share decades of expertise in turning special moments into unforgettable memories. They delve into the core of successful event planning and production, offering invaluable tips on turning a vision into reality. They discuss the significance of early influences, including Robert’s first foray into videography in the 7th grade, to building a highly recognized videography business from scratch.

From their extensive experiences in the event industry, the duo covers essential steps such as setting a date, considering the guest experience, choosing a venue, and managing logistics. They emphasize the importance of personalization, flexibility, and meticulous coordination to ensure every event is memorable and smooth. With references to their daughter’s wedding and other notable events they’ve documented, listeners get a behind-the-scenes look at the meticulous planning and creativity involved.

In This Episode

0:00 From Corporate Comfort to Event Videography

9:28 The Importance of Choosing the Right Date for Your Event
11:24 Essential Tips for Planning a Successful Event
19:10 The Importance of Hiring a Videographer for Special Moments
20:31 Essential Considerations When Choosing a Wedding Venue
22:55 Transforming Weddings with Extended Cocktail Hours and Seamless Dining
27:56 Secrets to Event Planning and Vendor Coordination

Key Takeaways
  • Start with the Date: Choosing the right date is crucial as it influences every aspect of the event, from venue availability to guest accommodations.
  • Guest Experience is Key: Focus on the comfort and enjoyment of your guests by considering their travel plans, dietary needs, and overall experience.
  • Personalization Matters: Incorporate unique elements and personal touches that reflect your style and preferences, making the event truly memorable.
  • Budget and Guest List: Controlling the guest list helps manage the budget effectively. Be realistic and clear about expenses and contributions.
  • Professional Documentation: Invest in skilled photographers and videographers to capture the essence of your event and preserve those precious memories.
    • Holli & Robert Quotes

    “You never, ever want to have your event at the maximum capacity period.”

    “Don’t sweat the small stuff. If the shade of pink on that flower is just not quite right, nobody will know unless you are making a big deal out of it.”
    “Controlling your guest list will help you control your budget.”
    “People will react to how you’re reacting as a host.”
    “Documenting the times of your lives matters. These are your special moments.”
    “A skilled documentarian will help you preserve all of those things that are gone. And more importantly, not the things that are gone, but the people.”

    Mentioned in Episode 27

    Good Noise Band

    Preston Bailey

    CLICK HERE to access the FREE PDF ‘Eleven Tips to Engage Your Audience Virtually’

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