Show Summary:
Today's show comes from a question I received from Ask Ryan on my website. The question is what type of systems and processes I have in place around Focus53 and other things in my life. So that is a great question and I don't know if it was meant to be cynical but I think someone might have been checking to see if I'm eating my own dog food. And I do.

I have a lot of things going on and at some point in time I'd like to do a show on how I get it all done and part of it is the things I use in these systems or processes podcast. But there are a lot of other things that I do that are unique in how I'm able to get things done.

 

Current processes I have in place:
Podcast production
Write script for solo shows plus a little ad lib with bullets
Hit record button and chap out any major mistakes
Save it and send it off to someone who does the audio editing and another one who does the show notes.
Asana - includes a very detailed checklist consisting of every single step of creating a podcast
I have a virtual assistant (VA) who takes care of everything there
Screen capturing software - recording every piece and part of it (coding actual mp3, adding image, blog post, posting on iTunes, publishing, etc.)

Social media
IFTTT (If This Then That) - It's a software that you can tell it to "if this event happens then do this." I have this running against 50 different websites curating content from all sorts of topics all over the web.
Dump content into a Google spreadsheet
Scan them, delete, and approve articles then my VA takes it and slaps it into Buffer, our social media publishing tool choice
Schedule posts a week at a time

General content creation
Map layout of what each week looks like
Google Docs
Video creation, newsletter, blog post
Alana takes care of this (except for video which I'm doing myself)

Web design
Sales process tool: KarmaCRM - great CRM system if you're looking for nice, easy, customizable one
Process for new customer sign ups
Project management tool: Basecamp
Project management process
Project management checklist
Website go live checklist
Check all links
Test all forums
Confirm if site works responsively (mobile, etc.)

My daily method of operation:
Waking up early and stretching
Reading (motivational or spiritually)
Coffee
5-minute journal (specific goals, gratitude, what would make today great, etc)
Reviewing my calendars
Trello - to help me with organizing
I take my 3-5 tasks and put them on the 3x5 card
Kicking my day off
What I don't do: Facebook and TV
A handful of 2-10 minute tasks I use to fill in any gaps

Combination of tools I use to run my business:
Basecamp for project management
Asana for team communication and task ownership
Dropbox for file sharing
Skype for overseas communication, video conferencing, and podcasting when recording guests
Trello
Evernote
Google Drive and Google Docs for collaboration

And that is how I run Focus53, the web design company, my life, a little bit of everything there. I hope that was helpful in giving you some real world examples of some of the processes and systems I have in place. If you have questions or comments about processes or things you could systematize, this is really where I dive in with businesses and customers.

 

Books, People, & Resources:
eye9design - A boutique web design and WordPress agency that just celebrated 10 years in business (an eternity in the web design space). They built hundreds of websites for businesses of all sizes. Finding a web design company is hard. There are lots of options, lots of good ones but lots of bad ones. Let the team at eye9design take care of you. If you need a great website for a great price, visit www.focus53.com/eye9. Mention this ad and get 10%.