Virtually every business will at some point end up needing a type of project management system to accomplish a goal. Sophisticated project management software is complicated and expensive and isn't appropriate for one-off project needs. When you need a powerful, but easy to use platform for this type of task, look into the free tools at https://trello.com It doesn't require everyone involved to go through an intense training program to use and it works on virtually every type of device employees use. The simple drag and drop interface is similar to the old-school corkboard method of managing tasks. The organization tools along with the ability to attach important images and documents add to the power of the platform. If organizing a group of people around a project is something you're responsible for, this could be just what you have been looking for!