“Half of business is just answering the phone. If you’re not, you’re losing money.” — Johnny Day

Resources Mentioned in This Episode:

AdvancedAdministrations.com – Angelica and Johnny’s remote admin service helping landscapers scale by systemizing sales, admin, and operations.
Buy Back Your Time by Dan Martell – The foundational read that inspired Angelica to launch a business focused on reclaiming time and control.
Patrick Bet-David (Valuetainment YouTube) – Johnny’s go-to for strategy, leadership, and knowing when to fire someone.
SynkedUp – CRM platform frequently used by clients to manage estimates, scheduling, and job costing.
Grok (via xAI) – Elon Musk's AI assistant that Johnny used to analyze his business strategy.
ChatGPT – The AI tool Johnny and Angelica use to build workflows, clean spreadsheets, and automate tasks.

Topics Discussed:

[00:00] Meet Angelica & Johnny Day of Advanced Administrations
How a side hustle turned into a company supporting landscapers across the U.S. with trained remote admins and rock-solid systems.

[03:53] The Real Growth Blocker? Lack of Systems
It’s not about effort—it’s about process. Owners with the willingness to systemize win.

[07:46] Signs You Need Admin Help
Missing calls. Invoicing at 9PM. No time for kids’ games. If this sounds familiar, it’s time.

[09:33] The First System You Need: A Sales Pipeline
Most owners “have a process”—in their heads. Johnny walks through how to get it out and make it repeatable.

[13:48] Missed Calls = Missed Revenue
You’re paying for leads. Not answering the phone is just burning cash.

[15:04] What a Real Sales Process Looks Like
From discovery call to closed deal, Angelica and Johnny share the actual stages that create clarity and momentum.

[21:40] Project Pipeline: It’s Not Just Sales
How workflows and automation keep crew tasks clear, client updates timely, and owners out of the weeds.

[23:46] “I Didn’t Know Admins Could Do That”
Permits, invoices, proposals, task tracking. Trained admins do more than just answer phones.

[25:33] When It’s Time to Get Help
If you’re behind on invoicing or tracking payments, that’s your sign. You need support—yesterday.

[30:33] AI + Admin = Power Combo
From updating spreadsheets to designing workflows, AI is a force multiplier—if you’re willing to use it.

[36:33] Favorite Wisdom & Inspirations
Angelica: Buy Back Your Time by Dan Martell.
Johnny: Patrick Bet-David on growth, firing, and playing chess with your org chart.

Actionable Key Takeaways:

Missed calls are missed money. Admins ensure no opportunity goes unanswered.

You can’t scale a process that lives in your head. Write it down. Systemize it. Delegate it.

Admins do more than answer phones. From proposals to permits, trained support buys back your time and peace of mind.

A sales pipeline should be visual and step-by-step. Clarity here makes delegation—and closing—way easier.

Automate everything you can. Use forms and tech to streamline communication and follow-up.

You’re not too small. If you’re doing $500K+ and still buried in admin, it’s time to offload.

AI won’t replace you—but it can free you. Use it to create strategies, fix spreadsheets, and fast-track system building.