How many meetings are on your calendar this week… just because they’ve always been there?
In this episode of the Her Resources Podcast, host Linda sits down with Rebecca Hinds, PhD, organizational behavior expert and author of Your Best Meeting Ever, to unpack why modern meetings feel so broken—and what leaders can do to fix them.
Rebecca shares powerful insights from over a decade of research on collaboration, productivity, and workplace culture, including why meetings have become a default reaction to uncertainty, how meeting overload drains trust and energy, and why efficiency alone isn’t the answer.
Together, they explore how meetings should be treated like products, not obligations—and how intentional design can create better decisions, stronger relationships, and more human workplaces.
If you’re a leader, HR professional, or anyone feeling overwhelmed by meeting overload, this conversation will change how you think about your calendar.
🎯 In this episode, we cover:
Why meetings feel exhausting and ineffective
The “meeting junk drawer” problem
Treating meetings like products, not habits
How meeting overload impacts trust, energy, and burnout
The psychology behind why people cling to meetings
What actually deserves to be a meeting (and what doesn’t)
Designing meetings for users, not organizers
Return on Time Invested (ROTI)
Meeting Doomsday and calendar cleanses
How AI can help—or hurt—your meetings
Why moments of delight matter more than efficiency
⏱️ TIMESTAMPS
00:00 – Why meetings feel broken
02:50 – Welcome to the Her Resources Podcast
03:40 – Introducing Rebecca Hinds, PhD
04:20 – The “meeting junk drawer” explained
06:30 – Why meetings became the default solution
08:40 – Presence vs. productivity in workplace culture
10:30 – The real cost of bad meetings
12:30 – Meeting hangovers and emotional drain
13:20 – Meetings as a system issue, not personal failure
15:30 – Communication breakdowns and remote work
17:40 – Decision-making, pre-meetings, and post-meetings
19:20 – Treating meetings like products
21:00 – Meeting Doomsday and calendar resets
23:30 – Designing meetings for the user
25:00 – Minimalist meetings and agenda design
27:50 – Why information-sharing meetings don’t work
29:00 – Return on Time Invested (ROTI)
33:00 – The rule of halves for better meetings
36:00 – Why meeting change gets resistance
38:00 – Hybrid meetings and remote inclusion
41:20 – Is it a meeting, email, or message?
43:00 – Designing moments of delight
45:50 – AI’s role in meetings (what helps vs. hurts)
49:30 – Bots in meetings and meeting theater
53:10 – Who Rebecca wrote the book for
55:40 – One change you can make this week
57:30 – Book release details and final reflections
🔗 GUEST LINKS — Rebecca Hinds, PhD
https://www.rebeccahinds.com/
https://www.rebeccahinds.com/book
🔗 HER RESOURCES PODCAST LINKS
https://www.youtube.com/@HerResourcesPodcast
https://www.linkedin.com/company/her-resources-podcast/?viewAsMember=true
https://linktr.ee/hrpodcast