Everybody has his limit in handling emails. For one 10 per day are too much, another handles 150 without any problems. But sooner or later, everybody of us have to declare: it’s too much.

I have had a time in my life in which I have had to handle 750 mails per day in average. Nobody can say that this is possible to do. But that was the time I started a very strict and consequent filtering and categorization. However it still was too much. The combination of importance and urgency was back-breaking.

In the first part of this episode I will show you some of the most successful approaches how to handle the flood of emails daily arriving in your inbox. There are different concepts, sometimes even contradicting systems, but give them a try and find the most acceptable way for you.

But if you’re in the same situation as I was, even the most sophisticated approaches to handle the flood, weren’t succeeding, then you might be interested in the 2nd part of this episode.

This summer I stumbled over the book of Rory Vaden | Procrastinate on Purpose: 5 Permissions to Multiply Your Time. Rory was welcome as guest in the Art of Charm Podcast

His book was an eye-opener. I do not agree with everything Rory has written, however the major part, the introduction of a 3rd dimension, was essential. If importance and urgency are the first two dimensions, significance becomes the 3rd dimension.

You only can pass through time. Time simply goes on. It cannot be managed. The only thing that can be managed is you. Managing yourself is the only way you can change something significant in your email handling.

Importance means How much does this matter?. Urgency means How soon does this matter? Both are regularly orthogonal in its use. There could be made a matrix of importance to urgency relations. Further details could be find in this episode.

That’s highly individual. For one 20 mails per day are already too many. Another is happy to handle 200 without any problems. However there is a limit for everybody. And sooner or later you will hit this limit. Everybody faces the same problem of too many emails sooner or later. Listen to this episode to find out my new way how to handle emails more appropriately.

I have selected some of the most interesting and helpful hints from all over the place. Here are my preferrred action:

It’s not only the way how I handle emails, but how I handle all of my tasks. Taking significance into additional account, I now follow some very simple rules:

Taking importance and urgency into account let you get stuck in a horrible life movie. You are completely remote driven by the different requests from the outside. Change that to a third dimension and take significance into account. This will limit the impact of importance and urgency significantly.

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