Sticky Learning Lunch #39: Think You Don't Need to Attend This Webinar?

This 7-part model will help you to find out what is wrong with your time management in this episide called I Don't Need to Attend this Webinar Part 3.

You will learn:

- Each of the 7 parts of the time management system.

- How each part is essential to creating an effective time management system.

- The holes that are exposed in your time management system by not having any one of the 7 pieces.

- Practical tips to incorporate any one of the 7 parts of the time management system.

- The strengths and weaknesses of your time management system.

You Can Read the Full Transcript Below:

Nathan Simmonds:

Good afternoon, sticky learning lunch, one o'clock. We are just gonna give it a couple more minutes while we're waiting for people to arrive, just watching and seeing who's entering the ring. So good to see so many friendly regular faces. Thank you very much for being here, Abby. Good to see you again. Alexandra, good to see you again. Thank you for being here, Colin, as always. Thank you Fabian. Gareth, it's amazing. Howard Jane, Samantha, thank you very much for coming back. Samantha, Tim, good to see you again, Vicki Victoria. Amazing, amazing, amazing, amazing right pen in pockets. Let's get ready for this.

Improve your time management with these 7 hurdles

 

Nathan Simmonds:

Might even have a blue pen that might work today. See where we get to. If anything this, no, this sticky learning lunches have done the world of favors for Q Connect on whiteboard markers because I've used a fair few of them for you in these sessions. Last few seconds while we're letting people come in. Everyone as always, mobile phones, you've got 20 minutes. This is a sticky learning lunch. This is all about you. It's not about your messages, it's not about your email, it's not about your pings, beeps, buzzes, whatever. A hundred percent attention on you. So let's zero out the distraction, get it on flight mode and let's make it all about you for 20 to 30 minutes, making sure you're hydrated. I've got drinks available today is brought to you by pucker herbs. Three ginger, very nice too.

Nathan Simmonds:

Helping keep the drone focused and making sure the final one as always. And then hopefully after doing this for six weeks, we've got some of this embedded in fresh sheet, fresh thinking, top of the page keepers, things you wanna remember to remind yourself and reignite that thinking. Let's make this learning stick. Okay? Let's really make some behavioral change here and embed some of this thinking at a deeper level. Ah, a few more people arriving. Good, glad you're all here. So where are we going today? First of all, welcome. Let's get the welcomes in properly. Welcome to this Sticky learning lunch with me, Nathan Simmons, senior leadership coach and trainer for MBM Making Business Matter. Homer sticky learning idea with these lunchtime learnings is to help you be the best version of you in the work that you do.

Nathan Simmonds:

Why? Because we are the leadership development and soft skills provider to the retail and grocery industry. And we wanna share some of these ideas. And these are un uncommon ideas shared in uncommon ways that get uncommon results. Now, if you want average, do what everyone else does. If you want exceptional, do incredible things. And I wanna share some of these ideas that I've learned over 23 years of leadership development and experience and give them to you so that you can help make some of those moves yourself today.

Nathan Simmonds:

Part three of the seven Hurdles of Time Management. So where are we going today? Emptying is where we're going. So quick rundown, quick rundown of where we were before day one, capturing, then we go into emptying here, emptying, and then we go over here and we've got listing. So lifting was day two and we talked about that already.

Nathan Simmonds:

Emptying we're gonna talk about today, although there is an element of emptying in every part of the seven hurdles, whether you are capturing, it's about making sure you are emptying those pockets, which we're gonna talk about today, whether it's your lists and making sure you are emptying those lists, whether it's your schedule and making sure you're going in there and doing those things and making sure you're ticking 'em off and clearing them out.

Nathan Simmonds:

This is the emptying process, so it's important we understand this. Then we've got deleting. I'm gonna get into deleting later on. So from the emptying here, and I've got my little flow chart here down to listing. We've then got our storing and I'm gonna reiterate this several times to make sure that, you know, you see this and you can, you get this flow in your head. Then we've got our schedule and then as always, we've got action

Nathan Simmonds:

Down here. Any more arrows we need to draw in like this. So this is the flow of the seven hurdles and these are often, you know, the elements of our time management system that cause us to get tripped up. So we may be great at capturing, but we're terrible at deleting. We may be great at scheduling, but our lists are awful. So they never really get to that place where we need them. So it's understanding where in the time management system that you have in place that you are, you are hitting these hurdles and what's causing you to trip up.

Nathan Simmonds:

So when you can see these things as the saying goes, you know, one man stumbling block is another man's stepping stone. When you can see where the stumbling block is, then you can make it the stepping stone. Then you can understand what it is you need to shift about this thing to make the move that you need to, to get where you need to be.

Nathan Simmonds:

So let's get into this a bit deeper. What is emptying primarily when we're at the top of this flow emptying is about the regular connection into where you are capturing information. So wherever your capture points are, and we talked about them a little bit yesterday and in part one as well. So wherever your capture points are is making sure you are going in at the right time to empty those capture points.

Nathan Simmonds:

The analogy that I used on on Friday in part one, it's like a snooker table and each of the pockets is one of your capture points and they're relevant at the right time for the right color of balls on the table to go into. And depending where you are in the situation depends on which one of those capture points that you'll use. But when you look underneath the snooker table, what you'll notice is there's a little wire rack where the balls drop into and they're stored. Everyone with me on this analogy. Everyone knows how snooper table works or a home pool table works. Yes or no?

Nathan Simmonds:

See that? To make sure everyone's with me on this analogy? If not, I'll find a different one. Got some? Yes, it's good. Good, good, good. They all seem to come in at the same time. It must be my internet. So when you look under the table and you can see all the balls lined up, eventually what happens is though that pocket starts to back up and the balls that you are trying to, you know, earn points with will no longer go into that pocket. So you have to clear them down. So it's vital that when we understand that when we've been doing our capturing that we move to emptying and we clear those pockets to clear out any stuff that's sitting in there, then we can make a decision. Do we want to send it to listing? Do we wanna store it for later?

Nathan Simmonds:

Everyone with me on this? Yes or no? Good, good, good, good. This may seem fairly straightforward, this is the fundamentals. You know, if we can't see these things, we know we, we've got a, an issue where we are handling some of the stuff that's coming in. But what is healthy emptying? How many times are you a day? Let's say let's go through a day. How many times a day are you taking things out of your email or our notes from meetings? How many times are you how many, what's your frequency, shall we say, of points where you are emptying things out and trying to get them to list? How often are you doing this?

Nathan Simmonds:

Let's call some of the gray matter to have a bit of reflection about what we're doing on a daily basis. Email constantly. Good list, not frequently enough. No set time, good, end of the day, fantastic. Not enough generally when it's backed up on full. Okay, we are hitting some, no, some clear understandings here. We've got some challenges. Try to schedule, but often it's throughout the day. Okay, good. We've got a nice variation of stuff that's happening here. How many people? We've got a show of yes or nos.

Nathan Simmonds:

You are working on your computer, you are, you are processing something. Know you've got something on your to do list. Email comes in pinging you look at the email, there's something to do in there. It's like, oh, and that may be your boss or you know, it might seem like it's some sort of important, we'll put that in floating speech mark. Action or activity. And as a result of that distraction, you then start doing that. How many people do this on a daily basis? Yes or no?

Nathan Simmonds:

Yes. With explanation marks yes. After, yeah, yeah, yeah. Yes. So what happens is you'll be working on something here, maybe that's on your list, on your, to-do list, something else comes in, you start working on that, but you haven't finished this. What's the problem that's starting to happen here? This one then goes to one side, you start working on this. Totally distracted. Absolutely been trying to complete a task since 9:00 AM that should have been taken 30 minutes.

Nathan Simmonds:

Jane, I'm I'm no, thank you. I appreciate you being here. got snooker balls back up. Absolutely. So this thing over here is kind of just, you know, worrying around. Nothing's happening.