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Increasing Value From Your Meetings 2/4
Preparing meeting resources
Want to share feedback about the podcast? It would be much appreciated. 3 min survey here:
https://www.surveymonkey.co.uk/r/N72QP67
A structured meeting agenda is key to success.
It should feature a table with the topics being addressed and headers such as:
1. The meeting topics (in order of priority);
2. Who’ll lead the topic discussion;
3. The time allocated to it;
4. The topic’s goal; and
5. Any relevant pre-read pages (if applicable).
When preparing an agenda, there are some considerations you can make:
- The topics’ importance and urgency to all attendees.
- The overall flow of topics by priority and whether a decision is required on one before discussing another.
- The overall volume of content to cover.
- Who should lead a topic based on their knowledge, experience and development goals and what coaching they may require.
- What the time allocated to a topic will signal to your attendees about its importance or relevance to you.
If you want input before setting up the meeting, share the following and ask for any proposed changes or additions:
- The agenda;
- The attendee list (with reasons for their attendance); and
- The proposed date, time and location of the meeting.
Your task for today is to spend 5 minutes developing your agenda and share it with others for feedback if you want their input. And if there’s materials that need preparing, be intentional about what’s going in them and when you’ll send them.
View all episodes
By Benjamin FordPreparing meeting resources
Want to share feedback about the podcast? It would be much appreciated. 3 min survey here:
https://www.surveymonkey.co.uk/r/N72QP67
A structured meeting agenda is key to success.
It should feature a table with the topics being addressed and headers such as:
1. The meeting topics (in order of priority);
2. Who’ll lead the topic discussion;
3. The time allocated to it;
4. The topic’s goal; and
5. Any relevant pre-read pages (if applicable).
When preparing an agenda, there are some considerations you can make:
- The topics’ importance and urgency to all attendees.
- The overall flow of topics by priority and whether a decision is required on one before discussing another.
- The overall volume of content to cover.
- Who should lead a topic based on their knowledge, experience and development goals and what coaching they may require.
- What the time allocated to a topic will signal to your attendees about its importance or relevance to you.
If you want input before setting up the meeting, share the following and ask for any proposed changes or additions:
- The agenda;
- The attendee list (with reasons for their attendance); and
- The proposed date, time and location of the meeting.
Your task for today is to spend 5 minutes developing your agenda and share it with others for feedback if you want their input. And if there’s materials that need preparing, be intentional about what’s going in them and when you’ll send them.