Main talking points include:

Following on from a previous podcast about what I learned from launching SEOHive (ep 99), Kyle asked me to share a little more about how I balance the stresses and strains (and even just to workload) of running two businesses in my schedule. 

 

The process/system I have in place a few things I need to rely on: 

1. Awesome teams – people I can trust
2. SOPs 
3. A rhythm/flow to my day/week
4. Discipline to stick to it. 

 

The Process

I use a mixture of calendar blocking and a ClickUp board with a weekly plan to manage my time and tasks

• Calendar blocking syncs with Calendly so it makes life easier for me to control when appointments can be made.
• To begin with, the calendar blocking has time blocked out for SO…, SEOHive, Podcast, Management
• 3 days are 50 / 50 SO… in the morning and SEOHive in the afternoon
• The other 2 days are 25% SO…, SEOHive, Podcast, and Management

 

After MUCH trial and error, I found my best working hours are 9am to 5pm – it fits in with School and Family so well, and I’m not a pleasant person if I wake up at 5am every day (it’s great for you if you are, but it’s not for me!)

 

My ClickUp board has the following columns

• Priorities
• Monday
• Tuesday
• Wednesday 
• Thursday 
• Friday
• With Someone Else
• Complete

 

Every FRIDAY I plan out the week ahead. This means: 

1. I alter some of the generic “pre” blocks in my diary to actual events
2. I assign work tasks to every day for next week based on the priorities that are in the “Priorities” Column
3. I never fill every day so I can still handle things like email etc. 

 

A day in the life of Pete (this really isn’t that gripping!)

This is how a day stacks up: 

• Arrive at work -> put the coffee on (I’m a coffee lover – it’s my thing). 
• Check Banks / Financials for both companies. Action anything that needs doing. 
• Check Email: 
• Do / Delegate / Delete
• By 10am start my morning calendar blocks, working through the items in ClickUp). 
• 12:30 break for lunch
• 1:15pm – Check Emails 
• Do / Delegate / Delete
• By 1:45pm Start my Afternoon calendar blocks
• 4:30 – Check everything that needed to go today has been sent
• 4:45 – Check priorities/plan for tomorrow
• 5pm – finish
• Unless I have an SEOHive Team meeting, which then happens and I finish at 6… 

 

Boring it may be, but it works… 

 

Do you have a granular structure to your day? Jump in the group and tell me what it is!

 

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