Sticky Learning Lunches #38: Think You Don't Need to Attend This Webinar?

This 7-part model will help you to find out what is wrong with your time management.

You will learn:

- Each of the 7 parts of the time management system.

- How each part is essential to creating an effective time management system.

- The holes that are exposed in your time management system by not having any one of the 7 pieces.

- Practical tips to incorporate any one of the 7 parts of the time management system.

- The strengths and weaknesses of your time management system.

You Can Read the Full Transcript Below:

Nathan Simmonds:

Good afternoon. Welcome to Sticky Learning Lunches Monday. Excited, brilliant day of the week. To kick things off, we are just gonna give it a few more minutes while the handful of people come in. Excited to see so many people this week, some new faces, some longstanding friends. Thank you for being here, Abby. Good to see you again. Andre. Thank you again. Colin, as always, I think you are the one person that has attended every single session pretty much.

Nathan Simmonds:

Stuart, thank you for being here. Karen, Howard, Gina, Gareth, Fabian. Vicki. Thank you, Victoria Moore, thank you for being here. Just gonna give it 20 seconds, maybe more, or the last few people are arriving. As always, let's get ourselves set up for success. Mobile phones, hold 'em high, let's get 'em on. Airplane mode, zero out the distraction. A hundred percent attention on you being here and investing in your mindset to help you deliver better results.

Find out the 7-part time management model and whether you need to attend this webinar

 

Nathan Simmonds:

Thank you, Colin. It's appreciated, right? Also, hydration, herbal teas, coffees, whatever it is, you need water to make sure that you're keeping your mind lubricated so that you can get the best from this. The third thing that we always do to set up the success in this situation is get yourself a fresh page for fresh thinking. So at the top of that page in your notepad, you're gonna write keepers as always, keepers at the top. It's the things that you want to remind yourselves about.

Nathan Simmonds:

It's the things you wanna remember when you reread it. It's those things that you want to help reignite that learning and make sure that it sticks. 'cause That's what we're all about. That's why it's called Sticky learning Lunches. 'cause We want this stuff to stick, not because it's a gooey lunch. Happy to hear kind. Thank you very much for letting me know that the cards are starting to arrive as well.

Nathan Simmonds:

I know that a lot of you have ordered the cards and we are very thankful for that. From ourselves at Making Business matter it's really important. We have had some challenges with getting these out to people just for current circumstances. This isn't the normal procedure, this isn't the normal times that we're living in. They are arriving, they are landing on doormats. I have mine somewhere in this very office, so they are starting to arrive so massively from me.

Nathan Simmonds:

Thanks very much for the patience. While these are arriving, let's dive into today's session. Welcome to today's Sticky Learning lunch with me, Nathan Simmons, senior leadership coach for MBM Making Business Matter and with a leadership development and soft skills provider to the grocery and manufacturing industry. Idea about these sessions is to give you a micro learning to help you be the best version of you in the work that you do.

Nathan Simmonds:

And whether that's at home, in the office, or even just returning to the office, it's just about helping you to upgrade and shift the thinking with one or two ideas that's gonna help make a a massive improvement. What are we covering today? Part two of the seven Hurdles of time management. So this is about listing what I wanted to do though. One of the points came through, I dove straight in on, on Friday with that first element, which is capturing.

Nathan Simmonds:

So what I wanted to do today was actually give you a bit of a flow diagram to show how all of these steps are working and how they interlink with each other. And then you can start to see actually what was Nathan talking about here on previous session? Where's that gonna go to in the next session? And while I say that, that's as a reminder for me to take action, which we'll talk about in a minute.

Nathan Simmonds:

If you have not already registered for tomorrow session, there will be a link in the chat box below to make sure that you can do that. So the first call to action from today's session is make sure that you are registered for the future sessions this week, all the way through the time management process that we're talking about. And that link will be there in just a moment for you. So what we wanted to do was just give you that flow and that texture or or context that we that I want to take you through.

Nathan Simmonds:

So each step, each hurdle where you are gonna find that challenge in your time management. So the first one, which is the one we talked about on Friday, is capturing and capturing as we talked about, are those points in time where the thoughts come up and you know, is you need to be asking this question.

Nathan Simmonds:

Is one question that's gonna help you. What and where are your capture points? Lemme say that again. What and where are your capture points? Now this could be the notepad beside the, beside your telephone or beside your, your computer keyboard. It could be the packet of post-it notes in your pocket. So as you are walking down and someone grabs you in the corridor by the water machine, they, and they say something to you or asks you, you can quickly get out that pad. That's another capture point. It might be Alexa, it might be a voice recorder. It might be your email, your inbox. Where are all your different capture points?

Nathan Simmonds:

And as we talked about on there, it's not about so much about the number of capture points, it's whether or not you trust those capture points. That's gonna be the important part. But the first part, and this is understanding, okay, what and where are they? 'cause If you don't know where they are, chances is you're gonna be writing things down in your, in your system or your so-called system in floating speech marks. And you're gonna be losing them. And therefore if you are losing them, you're gonna start losing trust in your ability, in your capability to get stuff done with the time that you've got. Hope this makes sense.

Nathan Simmonds:

So what and where are your capture points? The second stage in here in this part of the flow is empty. And I'll explain this a little bit more tomorrow though. So we're not gonna go into that today and then we've got deleting. So let's give you an idea of what's going on here. Capture point could be an email, it could be your significant other sending you a request to do something or, or or need to do something. Maybe buy the cereal or need some milk. So your capture point capturing comes in here.

Nathan Simmonds:

What you then have is you have your listing, which is what we're gonna be talking about today. So you may want to take it out of your email and put it somewhere handy to make sure that you've got access to it. So that listing could be, I know it's a documentation, it's where are you getting stuff or making sure that you are storing stuff.

Nathan Simmonds:

So it's in a place where you can access it at a regular basis. So we've gone from capturing up here, which can be in your mind, it could be electronic or it could be paper, wherever that might be. And then we're taking it out and we're breaking it down into some core lists. Some, you know, some clear categories that we can work from that are relevant to different, probably different elements in our life.

Nathan Simmonds:

That's how I work with these lists. Then what happens once we've got it listed, we can either go across here into scheduling, which is fairly self-explanatory and we'll talk about that a little bit later on. But it's just making sure that we're factoring in the right amount of time to make sure that we're taking the right amount of actions from here. We've also got storing

Nathan Simmonds:

When we're emptying certain elements out of here. So the email that's come in, is it something we need to store? Is it something we need to be aware of? So maybe that email that came in and said, could you get the milk or could you buy this or that actually, rather than that saying could we do it? It was a case of so and so is gonna be taking that action. Need you to be aware of that. And we all know about that in a work context. So it might be you are working on a project just to let you know John is doing this and I wanted you to be aware of this in case this happens.

Nathan Simmonds:

So that thing comes in and maybe we don't need to take action on it, but we do need to store it 'cause we need to have future reference and we need to have an understanding of it. Then if things change, then maybe it goes to listing and then maybe it goes to scheduling depending on what happens in that, in that flow of thinking.

Nathan Simmonds:

As always, nothing's gonna work up here. So we may have gone to the, the listing, okay, which list is it on? Do I have access to that list? Okay, how do I make sure I act on it? If it's scheduled, how do I make sure I act on it? So kind of the flow looks like this, it's given us an idea of how we're moving things. So we get the email, can you take action on this? Yes. Great, well I'm gonna put that on the relevant list to make sure it works. Milk home life. Okay, I'm gonna keep that separate. Where do I keep that list?

Nathan Simmonds:

Where do I store it Or if I need, you know, and then how do I make sure I act on it? And if it's in there, well maybe as an example for the home life one, we've got it on the list,