Sticky Learning Lunches #40: Think You Don't Need to Attend This Webinar?

This 7-part model will help you to find out what is wrong with your time management.

You will learn:

- Each of the 7 parts of the time management system.

- How each part is essential to creating an effective time management system.

- The holes that are exposed in your time management system by not having any one of the 7 pieces.

- Practical tips to incorporate any one of the 7 parts of the time management system.

- The strengths and weaknesses of your time management system.

You Can Read the Full Transcript Below:

Nathan Simmonds:

Where's that button? Let's go. Share screen. We are in sticky learning. Lunch people, good to be here. Welcome to today's Sticky Learning Lunch. We've got that midweek feeling, which I don't believe in. We've got a handful of people that have arrived. We're just waiting for the next few people to come in, as always. Abby, hello again, Abby. Good to see you. Colin. Thank you for being here, Fabian. Very welcome as always. Lynn. Good to see you again. Petra, thank you very much for being here Again, Tim, Tracy, Victoria. Beautiful. Thank you so much for your investment in yourself and engaging with the content today. Just a few more seconds while we get those people in the room.

Improve your time management skills with these 7 hurdles

 

Nathan Simmonds:

Another mouthful of tea. And then we're gonna dive into today's content. Let's get ourselves set up while we're just waiting for those to arrive. As always, never changes. It's the same distractions that we always put into our days. Mobile phones, flight mode. Zero outta distraction. A hundred percent attention. Ah, making sure you've got drinks, you are hydrated. Couple more people arriving. Jane's arrived. Good to see you. Thank you for being here, Jane.

Nathan Simmonds:

Fresh page, fresh thinking at the top of the page for today's learning is hurdle number four. It's all about the ing and we're gonna break that down in a minute just to help you with some ideas and habits that potentially have formed and calcified over time, which is actually wasting your time. So we're gonna look a little bit into this. We're gonna look, build some skills from yesterday a little bit further, and we're gonna look at some of those habits that are built over time or Colin's saying's. Got no audio, Colin's, that's all right.

Nathan Simmonds:

Colin's gone out and come back in. Can everyone else hear me? Yes or no? Yes, yes, yes. Good. Ready to highlight more areas that can improve on, that's what we are here for. That is what we are here for. Good. Let's dive in and do this. Let's get the intros flying as we always do. And for those that arrive in a minute, they can get caught off in just a second. Welcome to today's Sticky Learning lunch with me, Nathan Simmons, senior leadership coach and trainer for MBM, making Business Matter, home of Sticky Learning.

Nathan Simmonds:

And we are the leadership development and soft skills provider for the grocery and manufacturing industry. Idea of these sessions is to give you new ideas, new concepts and approaches that are gonna help you be the best version of you in the work that you do. Whether it's right now while you're at home and or while you are preparing to return back to work after whatever situation you are currently in. Wherever you are around the world. Fingers crossed, staying safe, staying well. This session is all about as part four of our time management and our, uh, our hurdles that we experience in time management.

Nathan Simmonds:

So we've already covered, I'm gonna go through the flow chart again just so we've got it and we're embedding this, um, for each of these sessions, top one as we've got it is capturing where are we actually capturing the information? Where is that information um, happening? Is it in the meeting? Is it in our email? Is it a voicemail? Is it, um, a, a voice recording process? Wherever that idea is, wherever that action is, the capture point is where it's dropping into our time management system that we're looking after.

Nathan Simmonds:

Step two, emptying. We talked a bit about this yesterday in part three, uh, and it's all about how you empty those capture points and are you doing it at regular points o of time? Do you trust that you are going to those capture points at the right time and making sure that you are getting that information out and you are turning it into the relevant actions or getting it into the right lists and listing sits over here. So making sure you are doing that. Today's session is gonna be about deleting,

Nathan Simmonds:

Which we're gonna talk about a little bit further. So these are the first four key obstacles or hurdles that we experience in our time management system and some of us I'm hoping. Let's, let's have a quick rundown. What things have you picked up from the first three sessions to notice where your time management is falling down? Let's see at least one thing from everybody in the room. That means everybody here. One thing that you know, um, or notice from the last couple of sessions where you've fallen or you are falling down in your time management system.

Nathan Simmonds:

Next area we've got here is storing of all those are coming in. I'll finish the flow chart off for you. Scheduling, we speak for themselves and then we've got action whistle. Stop tour of the time management flow chart. So what have we got? Being more aware of how and where to capture. Beautiful , too many lists. Victoria, amazing. Drill 'em down. Too many unconnected capture points that in itself is amazing.

Nathan Simmonds:

Reduce the ones that you can't trust. Connect the ones that you can trust. Ignoring distractions when other emails come in. Good, good, good, good, good. Learning how to do that arm my catch point's. Working. Good question. Not attending the others saying, no, I procrastinate about eating a frog when it's technology based. Good, good, good, good.

Nathan Simmonds:

There's been lots of learnings that have come out of these sticky lunches and that's why I've enjoyed doing them so much. But where are we going to next? What we're looking at today is we're looking at deleting and that's helping us to delete some of those distractions which have already come up in that, in that box there, helping us to delete things out that are actually causing us to, um, to stumble or causing us to look in the wrong direction. 'cause again, they're starting to build up different habits. They're starting to calcify because they became the norm.

Nathan Simmonds:

Um, and we're gonna break that down a little bit further. One thing that I wanted to share with you and dive back into briefly from yesterday's section, I'm just gonna share my screen with you. Can you let me know if you can see it or not? Yes or no? Wait for those to come in just to make sure you're all with me. Can you see my screen? Good. Okay. So the first thing I wanted to look at today, number one, it's looking at triggers for emptying. So overlapping where we were talking about yesterday triggers for emptying. So helping you to remember .

Nathan Simmonds:

Whenever you are doing something, whenever you get that information. We talked about this in brief yesterday, is making sure that you have the right amount of time in your diary or in your calendar to make sure that when those actions come in, when those items come into your capture point, that you take the appropriate time to get them and empty them. Okay? 'cause if we're not doing that, we end up with a a notebook with actions on different pages at different points, and we've got actions over here on our emails and they're getting piled in on top of.

Nathan Simmonds:

If we're not bringing those into the right place into the right list, we're gonna lose track of those things and it's gonna start becoming damaging and making sure that we have clarity on that. So what we've got here, and this again comes straight off the white paper, we'll drop the link in there for the time management white paper.

Nathan Simmonds:

You can get hold of that and you can get all of these tables and forms in there as well. It's in PDF forms. Do you just copy and paste it out or print it out and just work in the directly. So here, oh, he says, got the triggers in there, what the wrong sheet? Apologies. So making sure that you've got the right triggers in there. I'll talk about this in a second. Looking at the habits of when you are doing those things, is it gonna be when you are picking up that cup of coffee, is it gonna be when you are closing your laptop at the end of the day?

Nathan Simmonds:

Is it um, when you are sitting down with your cup of tea first thing in the morning, what are your trigger points to make sure you are capturing that detail? Okay? So that's the first thing we wanna look at. Where are your trigger points and where are your habits starting to form? And can you start to have it stack? So what this means is it may be that you, I have my 10 o'clock cup of coffee and at 10 o'clock with that cup of coffee, I'm just gonna make sure that I've taken the actions out of that meeting and put them into the right list.

Nathan Simmonds:

Does this make sense with everyone? Yes or no? And then I'm gonna talk about, about this table in just a second. So that's the important, that's the first part with the triggers. The second part is one of the things we ended on the conversation yesterday is the number of times you said yes wisely. So what this means is, and we talked about yesterday, no one ever wants to be told no. So when your boss turns up and says, right, I need you to do this, and the last thing you wanna do is say no, because then you'll be seen as the problem child.

Nathan Simmonds:

Makes sense? So then we have to understand that what we're saying yes to, what are we actually saying no to by saying yes to that thing.