This week we are talking all about Google Drive. We are going to share strategies on how you can organize and clean up your Google Drive, especially with the new storage updates with Google Workspace!

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News and Updates

• Improved presenter toolbar in Google Slides
• Screencastify Edit now has title clips

Featured Content

• Changes to Google Workspace Storage Policies starting June 1, 2021
• Google Workspace for Education - Changes to Storage starting July 2022
• Google Workspace for Education - Compare Editions
• Overall Organization Tips and Ideas - Google Drive Training & Help
  • Use Storage in the menu to find your largest files
  • Screencastify backup to Google Drive - Fainting Goats
  • Return ALL assignments back to students in Google Classroom
  • Deal with orphaned docs - beware of docs.new, slides.new etc (sort 10-15 a day)
  • Use a numbering system for your folders (00, 01, 02, etc)
  • Colour code important folders
  • Adding descriptions to folders, docs etc
    • Add a description to your doc or file, improving the search process and differentiating the file to others in the same folder or with a similar subject
  • Starring folders or important docs - do this sparingly
  • Leave special folders alone: Assignments, Classroom, Meet Recordings, Meeting Reports, Fluency Tutor, Screencastify, Screencastify Submit etc.
    • You can add folders inside these - consider creating an Archive folder to keep only the relevant folders easier to access
  • Priority tab and WORKSPACES
  • Don't organize your Shared With Me folder!
  • Recent folder can help you find files
  • Grid view vs list view - which one are you?
  • Use the Search toolbar - try the advanced search to find files by type, ownership, date range, etc.
    • Find older files using the custom date range
  • Use named versions instead of creating copies of files in the version hi

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