Kate:                     Welcome to the Paperless Productivity Podcast where we give you the tips, tricks and know how to solve your biggest workflow challenges and bring greater productivity into your workplace every day.

Kate:                     They’re old they’re dusty and they have the power to take down your organization in a single event. That’s right. Today we’re talking about the horror of paper based offices. Welcome to our episode for this week. I’m Kate Storey for ImageSoft which is a sponsor of this fine podcast. And today I’m joined by ImageSoft’s Marketing Manager Kevin Legister. Kevin has 17 years of experience with enterprise content management with 15 of those years spent in technical sales and development. He’s worked with everyone from Fortune 100 companies to very small organizations to help them on their journey of going paperless. So he’s gonna be a great resource for you today especially if your organization is just starting to think about digitizing your paper based processes. He’s got a lot of great examples of why paper based systems are not just inefficient, they’re downright scary. Kevin thanks for being here today.

Kevin:                   Thanks for having me Kate.

Kate:                     All right well let’s dive right in because I want to know what’s really so terrible about paper?

Kevin:                   Well I’m not a horror movie fan which might leave you with a single sleepless night but what keeps me up at night is when I walk into organizations and I see that their office is just paper driven and the reason why for that is that there’s just so many risks associated with having a paper driven office where you’re critical records are only existing in paper based form.

Kate:                     Well like what? Give me a couple of examples.

Kevin:                   Well if you have a paper based office you really don’t have any really good backup plan except to make more paper generally speaking which is kind of crazy. So if you think about it if your only copy of your file this is the one that you have in your file cabinet imagine that during this season that this Halloween season that somebody brings in some cheap Halloween funny thing that they plug in that bahaha as you walk by or something that scares the office staff and it’s got some cheap wiring in there and that wiring starts sparking when you’re not there at night and it causes a fire and the sprinklers go on and then your cabinets get flooded and your ink runs and your papers they get melded together. It just destroys all your critical records that you would have and it just becomes a terrible thing to do.

Kevin:                   So that’s sometimes what we see in terms of from a fire perspective or from a electrical hazard perspective or even a flood. This was something that was recently in the news about one government office where they experienced a flood and because that flood came it destroyed so many of their records that they have to go through this whole process to try and reconstitute or reconstruct a lot of those files. And it was quite costly for them. We talked about fires already. There’s other things I’ve seen too is people who will use offsite storage or will store their documents in really weird places. So I’ve seen documents being stored in a abandoned jail cell.

Kate:                     That’s pretty scary.

Kevin:                   Yeah it is scary. Or something that happens people will have some spot in the warehouse where they’ll store their paper based files and it may not be air conditioned, it may be susceptible to weather, it may be susceptible to believe or not rodents. Rodents will get in there and they will chew up your files and use us as nesting and you don’t know that until you actually...