Episode Description:

As photographers, it’s easy to think upgrading for a new year means buying new gear. But after years in business, Kate has learned that smoother workflows and better systems matter just as much — if not more.

In this solo episode of The One Behind the Lens, Kate walks through the core systems and base gear she relies on to keep her business running smoothly heading into 2026. From client management and galleries to backup camera bodies and versatile lenses, this episode focuses on reliability, simplicity, and reducing stress — not chasing trends.

If you’re feeling overwhelmed by all the “must-have” recommendations out there, this episode will help you refocus on what actually supports your work and your clients.

In This Episode, We Talk About:

• Why systems matter more than shiny new gear

• The client management tools Kate uses for bookings, contracts, and questionnaires

• Website, gallery, and financial systems that reduce friction

• Why upgrading doesn’t always mean replacing

• Base gear every photographer should consider for reliability

• Why having two camera bodies matters

• Versatile lens choices that cover most photography needs

• Simple lighting solutions like speedlights

• The importance of extra batteries and SD cards

• How to think intentionally about upgrades for 2026

Key Takeaway:Upgrading your business isn’t about having more — it’s about having fewer points of failure. Strong systems and reliable base gear create confidence, consistency, and ease.

Mentioned in This Episode:

VSCO: https://workspace.vsco.co/join/kate-decoste-photographyXERO: https://xero5440.partnerlinks.io/6em3r8aysbyoPHOTOBIZ: https://landing-page.photobiz.com/behind-the-lensPIXIESET: https://pixieset.com/a/katedecoste

🎧 Some tools mentioned include affiliate links that may offer a discount. Kate only shares tools she genuinely uses and trusts.

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