In this episode, audiovisual (AV) experts discuss the importance of AV for events and the common issues that planners face in AV planning. They emphasize the need for advanced planning and understanding of the basics of AV equipment, negotiating various charges and AV contracts, and budgeting for AV needs.

Featuring AV Experts: Deirdre "Dee" Clemmons, CMP, CAE, Chief Event Strategist, DLC, Meetings & Events and Raegan Smythe, EO Executive Producer, CYT Productions, LLC

Moderated by: Sean Byrne, Director of Individual Giving, Teach for America

Episode Highlights:

03:05 The Importance of AV for Events

06:05 Common Issues in AV Planning

09:58 Advanced Planning for Events

19:29 Advanced Planning for Large Association Events

21:11 Benefits of External Consultants or AV Brokers

22:16 The Importance of Experience in AV Planning

22:45 Negotiating AV Charges and Fees

23:12 The Complexity of AV and the Role of Meeting Planners

25:32 Scenic Elements and Stage Design in AV Contracts

28:33 Cost-Friendly Scenic Elements for Events

32:09 Key Takeaways: Advanced Planning and Budgeting