00:01 – Intro + guest setup
Rob welcomes Scot Eckley and frames Scot as a standout example of strong positioning in landscaping.

00:41 – What SEI does (and who it’s for)
Scot explains SEI: a Seattle design-build company focused on helping clients unlock small, urban outdoor spaces; team size ~22 (designers/architects, PMs, builders).

01:33 – Why Scot’s positioning stands out
Rob highlights Scot’s specialization: downtown/urban Seattle + a clear “lane” in marketing and services. (Website mentioned: scoteckley.com)

03:00 – The primary growth constraint
Scot’s answer: the bottleneck is the owner specifically shifting from “I am the solution” to building people and systems that create solutions.

04:21 – The painful catalyst that forced change
A tough period: cash tight, “robbing Peter to pay Paul,” wife hospitalized before second child’s birth, Scot borrowed money from his mom decides “I don’t want this again.”

05:10 – The start of operational maturity
Scot discovers the concept of open-book management at an industry convention; a speaker/consultant tells him he isn’t ready yet needs to shore up fundamentals first. He begins long-term work with a consultant (Dan Foley).

06:15 – “Beautiful hobby” vs business
Scot reframes: making beautiful work without profit is “a beautiful hobby, but it’s a painful hobby.” The business lens becomes: stay alive, make profit, build for the next day.

07:36 – The real turning point: ADHD awareness
Scot shares learning his son had ADHD, then recognizing the signs in himself; he gets tested, discovers ADHD (and confirms dyslexia).

13:12 – ADHD types + what “procrastination” really is
Scot outlines inattentive, hyperactive-impulsive, and combined types. He clarifies: it’s not just procrastination often the “ignition” to start is missing until urgency kicks in.

15:15 – The buddy system (body doubling)
Rob shares a “work beside someone on Zoom” strategy; Scot agrees and gives an example of a therapist “buddy” moment to complete tasks.

17:10 – ADHD isn’t just a limiter
Rob asks about reframing ADHD; Scot calls it a “superpower” (fast decisions, handling chaos, lots of mental “tabs”).

18:47 – Visionary + integrator (Traction reference)
Scot connects ADHD leadership style to the visionary role and the need for an integrator with follow-through.

20:10 – Scot’s AI playbook starts with one rule
If you’re serious: buy the paid ChatGPT version for project folders and set instructions per project.

21:55 – Why project folders matter
Scot calls them contextual rule sets: instructions + uploads + continuity so the tool “remembers” the work.

22:05 – Dictation > typing (especially with dyslexia)
Scot uses the mic to brain-dump responses, then refines fast. What used to take ~45 minutes becomes ~5-10.

24:05 – Sales consult system: Zoom transcript → consistent summary
He records Zoom consults, uses Read AI to transcribe, drops transcripts into a custom ChatGPT setup to:

• produce standardized summaries
  
   
• flag missing items (budget, permitting, etc.)
  
   
• store in a lead folder so designers/PMs can prep consistently
  
   

25:10 – SOP creation on demand
Scot uses a dedicated SOP folder that asks clarifying questions and outputs either short or long SOPs. He mentions one on gluing pipe (nuances included).

26:21 – Tradeoff: writing confidence shifts
Scot notices he writes less by hand now and feels slower/more blocked but creative writing is still there.

28:24 – Less friction = higher standards
Example: daily build photos show issues; Scot can quickly dictate feedback and send it raising quality by removing the “I’ll deal with it later” drag.

29:46 – Extreme Ownership changes leadership
Scot reads Extreme Ownership and stops playing the “victim card.” Team failures point back to leadership. He adopts a Navy SEAL-style cadence: pre-plan → execute → post-review.

31:49 – Build Team Efficiency: get the right people involved earlier
He pushes PMs + build leaders into pre-construction planning so plans/budgets are approved before clients fewer surprises, better execution.

32:05 – “Leadership is seeing around corners”
ChatGPT reframes Scot’s leadership goal as anticipating issues Scot adopts the phrase.

33:10 – AI helps with hard HR work
Scot writes a PIP in ~90 minutes with strong framing more coaching “up” instead of defaulting to frustration and fallout.

34:39 – Best AI advice: don’t add tasks—subtract weight
Scot warns against using AI to create new commitments. Use it first to reduce what you’re already doing.

36:18 – AI + project folders help ADHD continuity
He can pause work without losing the thread, then restart cleanly.

37:10 – Scary (but useful) prompt: ask for blind spots
Scot asks ChatGPT to identify his blind spots “without sugarcoating.” It becomes a self-awareness tool.

38:25 – 2026 focus: simplify + lead by questions
Scot’s goal: stop “being the superhero,” ask questions, let leaders decide because “needing to be needed” is addictive.

39:02 – AI as a “coach of the moment”
When overwhelmed, he asks ChatGPT for a pep talk + prioritization (drink water, breathe, quick walk, pick 2 tasks).

41:31 – Leadership resource recommendation
Scot recommends Craig Groeschel’s leadership podcast (faith present, but broadly useful). Key lesson: courage often matters more than clarity.

43:07 – Wrap-up

Rob thanks Scot; episode ends.