Sketchy Ideas

Sketchy Ideas Episode 33: Delegation

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2:09 Intro

  • Intro/Opening remarks
  • The topic is: Delegating - how to make other people do your stuff

    • 2:52 Sponsors

    • SPEARity (SPEARity.com)
    • Cream City Marketing (creamcitymarketing.com)

      • 4:10 Overview of working smarter, not harder

      • Finding a way to delegate work to others on your team, while making sure they are being done with high quality
      • Following the next steps
        • What it means to be a great leader
        • Who’s responsible/accountable
        • Process Documentation
        • Delegation
        • “Documenting your processes and having a plan is like delegating to your future self” -M
        • Documenting processes means you are ready to delegate to someone else
        • There are things that you can’t delegate
        • Being busy doesn’t always mean you’re being productive
        • You shouldn’t feel like you’re stuck running on a hamster wheel - take a hamster vacation
        • “Without delegation, I was running myself ragged working 18-20 hours a day, sleeping 4 hours a day, not eating, not taking care of myself.” -B
          • Running a business means everything has to get done

            • 9:08 When do I need to delegate?

            • “It’s like planting a tree. The right answer is yesterday and the second-best answer is today.” -M
            • Task Triage
              • Do it now *NOW*
                • Important and high priority
                • Do it later *LATER*
                  • Important, but not urgent

                    • Above line = YOU ------------------------------------- Below line =OTHERS

                    • Delegate it *NOW*
                      • It needs to get done, but not by me
                      • Urgent, but not important
                      • Dump it *LATER*
                        • Not urgent, not important
                        • Deconstruct the task if you’re not clear where it falls on the task triage
                          • Break the task into smaller parts and see where it fits in the triage
                          • YOU don’t always need to do all 7 steps - only number 4 - delegate the rest
                          • “The magic of delegation and prioritization comes in when breaking it down” -M
                          • KISS rule
                            • Keep
                            • It
                            • Simple
                            • Stupid

                              • 13:45 Segmenting to the triage

                              • Use the 80/20 rule
                                • Do it now = 20%
                                • Do it later = 80%

                                  • 20% Above line = YOU ------------------------------------- 80% Below line =OTHERS

                                  • Start with email inbox management
                                    • An email is not a thing, it’s a container for a thing
                                    • 80% of your inbox are things that you don’t need to do
                                      • Delegate it
                                      • Start small and find what works for you
                                      • Documenting your process isn’t meant to add more work to your load.
                                        • Back the truck up
                                        • This will allow you to delegate it out and lessen your workload

                                          • Full Show Notes Here

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