Re-prioritising as the day evolves

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The plan you have at the start of the day isn’t necessarily the plan you’ll follow, or even want to follow as the day goes on. New tasks are bound to pop up as you’re busy trying to deal with the ones already on your list.

You can re-prioritise by repeating the stages of capturing, defining and sorting. However, we need a way to find some kind of balance between re-prioritising and simply getting on with things.

Try being disciplined and exposing yourself to new requests less frequently. This would mean checking emails, voicemails and texts less frequently and only at set intervals.

Use a more simple and flexible to-do list, which is easier to adapt, making re-prioritisation faster, such as post-it notes.

Agree specific working norms with the sources of your tasks, namely the people you work with. e.g., they can only interrupt you at set times.

Build additional time buffer into your day when you process in the morning, anticipating that more will come your way as the day goes on.

Your activity for today is to try out some of these techniques, re-prioritising regularly throughout the day to ensure you are maintaining an up-to date, relevant to-do list.