Asian Efficiency

The Productivity Stack: Apps and Tools We Actually Use Every Day (TPS614)

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Discover the real-world productivity stack the Asian Efficiency team relies on daily. We move beyond the hype to explore how tools should support your systems, not create overhead. Learn our criteria for choosing apps by role, when simple tools beat complex ones, and our specific recommendations for capture, task management, calendars, and automation. Whether you're looking to audit your setup or simplify your workflow, this episode provides concrete examples of what works, what we abandoned, and how to build a stack that supports your time, energy, and attention.

Visit www.asianefficiency.com for more productivity tips and tactics.

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Cheat Sheet
  • Top 3 Productivity Resources [2:29]
  • The first category of apps about to be replaced by your AI chat window [7:17]
  • The hidden feature that decides which apps survive the AI era [10:44]
  • The boring task an Atlassian button quietly killed for Brooks [14:26]
  • Brooks’s surprising “central hub” for everything he does — and it isn’t his task manager [20:52]
  • Why Thanh ditched his task app for a spreadsheet (and let agents work the board) [25:37]
  • The beautiful little app Thanh thinks AI is about to eat [30:55]
  • The password manager trick that lets AI agents log in for you [35:48]
  • The “tried and true” apps still earning their place after the AI takeover [37:32]
  • The drag-and-drop trick that ended Brooks’s AppleScript problem for good [45:12]
  • Why Codex might be a quietly great choice for desktop automation [47:43]
  • The apps we’d build tomorrow if we had a free weekend [50:39]
  • Inside the “mission control” dashboard Thanh built to fire off agents with one click [51:57]
    • Links
    • HomeServe
    • Claude
    • Keeper
    • Upwork
    • 25X Productivity Coaching
    • Mike Vardy
    • Wispr Flow
    • Elgato Stream Deck Pedal
    • Granola
    • MyFitnessPal
    • Lose It
    • OmniFocus
    • Todoist
    • Lindy
    • Atlassian Rovo
    • Obsidian
    • Fantastical
    • Airtable
    • OpenClaw
    • Hermes Agent
    • Evernote
    • Soulver
    • OpenAI Realtime
    • Day One
    • TextExpander
    • Spotify
    • Tailscale
    • NordVPN
    • Jump Desktop
    • HomeControl Menu for HomeKit
    • Elgato Stream Deck
    • Keyboard Maestro
    • Setapp
    • Bartender
    • Dropzone
    • OpenAI Codex

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