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Customer complaints are one of the most common situations in TOEIC listening and workplace English.
To respond well, you need more than vocabulary ā you need the right tone, apology phrases, and problem-solving expressions.
If you can explain policies clearly and stay professional under pressure, your TOEIC performance and real-world communication will both improve.
š” Full transcript, vocab & grammar:
https://toeic.mjenglishclass.com/telephone-english/toeic-customer-complaint-english/
DialogueVocabulary Boost ā Key TOEIC WordsGrammar Pointsš Transcript
Scenario
Ivy is a customer service representative.
One afternoon, Daniel calls to complain about wireless earphones he bought last week.
English Dialogue
Ivy: Good afternoon, Active Gear Customer Service. This is Ivy speaking.
Daniel: Hi, I bought a pair of wireless earphones last week, and they already stopped charging.
Ivy: Iām very sorry to hear that. Could you describe the problem in a little more detail?
Daniel: The charging case wonāt turn on, and the left earbud keeps disconnecting.
Ivy: I understand. Do you still have your order number or receipt?
Daniel: Yes, I have the order confirmation email.
Ivy: Great. That will help us process your request faster.
Daniel: Honestly, Iām pretty disappointed. I expected better quality.
Ivy: I completely understand your frustration, and I apologize for the inconvenience.
Daniel: So can I get a refund?
Ivy: According to our return policy, we can offer either a full refund or a replacement within fourteen days.
Daniel: In that case, Iād prefer a refund.
Ivy: No problem. Once we receive the item, weāll process the refund within three business days.
Daniel: Okay, that sounds fair.
Ivy: Thank you. Iāll email you the return instructions right away.
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