Does anyone else get super overwhelmed in their work email and end up consumed for hours? We feel your pain. Without proper management, a work email just seems like an endless black hole. That’s why in this podcast we are talking about how to improve email efficiency so you guys can keep it under control and improve your lives. Less time in email means more time doing everything else. 

Transcription

Monica Pitts  0:01  

Hello, again this is Monica Pitts. Welcome to marketing with purpose and with me today is our efficiency and process master at MayeCreate Stacy Brockmeier. Hey guys!  Today, okay so one of the things that Stacy has been teaching in the office a lot and really to our clients as well is how to improve email efficiency because we've been doing some hiring and we have some new friends around here. And we noticed that it takes them forever to get through their email every single day. And Stacy has a magic way that she handles her email and I have a less magic way that I handle my email. And we want to discuss those today. So that way you guys can also be like, efficient emailers and improve your lives because you have more time.

Stacy Brockmeier  0:54  

Absolutely. So we get millions maybe if emails day I know it's not Millions but it really feels like million some days. And just making sure that we have those organized and so that maybe they don't take you know, your entire day to check your email is always a super positive thing. Getting through it quickly,

Monica Pitts  1:16  

The first thing that I feel like people have to do with their email to keep it under control. It took me a long time to do this. But when I first started the company, I was both developing websites and talking with clients. And I realized that I was just responsive all the time, this email would come in and respond to it just responding, responding, responding. And so I feel like the very first trick to regardless of what magical methods you use to manage the actual physical emails, is setting boundaries with your email, for example, I get in in the morning and sometimes I check my email and sometimes I don't it depends on whether I have a must do task on my schedule if there's something that absolutely has to get done that morning. I do not get into my email first thing, because I am going to get consumed by it. And the other thing that I do is I only check my email periodically throughout the day. And then I close it down. I don't even get into it unless I have to. Because I think email is almost as bad as social media. You get in there and you're like, oh, Sherry emailed me, that's so awesome. And then you read Sherry's email, and you respond to Sherry's email, and before you know it, you've spent 20 minutes in there and you didn't you can't even remember why you went in.

Stacy Brockmeier  2:32  

Absolutely. I think just making a plan, whatever you do, stick with it. Like for example, I check my email before I ever come to the office, because then I can, like, you know, delete that target email that I didn't really need, but I love target. So I just really liked reading their emails. And so I can get some of those things out of the way that aren't necessarily work related, but they still come into my email. And also, I can see and be prepared If there's something like literally blowing up, not literally things don't literally blow up in our world today, they figuratively blow up in our world. And so if we can get those things out of the way or know what we're walking into with our email, I always think that makes me feel better all day long.

Monica Pitts  3:19  

And the other thing that I do to increase my productivity is I