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#4 – Don’t Be That Guy - MSP Time Tracking - Stop Telling Techs (Ryan Alter)
Time-entry isn’t a tech problem—it’s a leadership and systems problem. In this episode, Josh Peterson and guest Ryan Alter unpack a practical playbook for fixing time entry, tightening dispatch, and turning cleaner data into higher margins. If you run an MSP, you’ll learn exactly what to implement this week to improve utilization, AGP, and client experience.
✅ Enjoyed this episode?
Like, subscribe, and share your biggest takeaway below.
https://beringmckinley.com/bering-mckinley-podcast-blog
This conversation reframes “enter your time” from nagging to management, outlining how cadence, clear standards, and dispatch ownership drive real change. Josh and Ryan share the BMK standards for entry, submission, review, and approval—and show why inspecting at the same rate you expect is the linchpin for culture and profitability. You’ll also hear how charge codes (and banning the catch-all “admin”) expose hidden work, justify dispatcher coverage even for small teams, and improve agreement gross profit (AGP) and effective hourly rate (EHR).
👉 Why time entry is a leadership/system issue—not a tech issue
👉 The dispatcher’s true job: owning tickets, the day, and the hours (even in small teams)
👉 The daily review cadence (11:00, 2:00, 5:00) and how to intervene with grace—without “micromanaging”
👉 BMK time standards: 8 hours/day, 40 hours/week; submit Fridays 5:00 p.m.; approve Mondays 10:00 a.m.
👉 Use charge codes (and never “admin”) to reveal non-client work, tighten processes, and raise EHR/AGP
Clean time data fuels billing accuracy, project profitability, agreement pricing, and defensible reporting—while making life better for clients and technicians. Adopt the cadence, hold the standards, and stop saying “enter your time”; manage it.
“Visit https://beringmckinley.com for more MSP resources.”
🔗 Resources & Links
• Ryan Alter/SilverStream AV: https://www.silverstreamav.com
• Bering McKinley MSP Consulting: https://beringmckinley.com
⏱️ Chapters
00:00 – Why “enter your time” doesn’t work
00:45 – The leadership problem behind time entry
03:20 – Dispatcher ownership: tickets, day, and hours
08:10 – The 11/2/5 review cadence (inspect what you expect)
12:30 – BMK standards: entry, submit, approve, review
15:00 – Charge codes vs. “admin,” AGP/EHR wins
msp time entry, dispatcher model, agreement gross profit, effective hourly rate
connectwise time tracking, ticket hygiene, billable utilization, msp operations
#beringmckinley, #bmkvisionpodcast, #msp, #managedservices, #connectwise, #timeentry, #dispatcher, #serviceoperations, #mspprofitability, #agreements, #ehr, #agp, #tickethygiene, #utilization, #projectprofitability
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By Josh PetersonTime-entry isn’t a tech problem—it’s a leadership and systems problem. In this episode, Josh Peterson and guest Ryan Alter unpack a practical playbook for fixing time entry, tightening dispatch, and turning cleaner data into higher margins. If you run an MSP, you’ll learn exactly what to implement this week to improve utilization, AGP, and client experience.
✅ Enjoyed this episode?
Like, subscribe, and share your biggest takeaway below.
https://beringmckinley.com/bering-mckinley-podcast-blog
This conversation reframes “enter your time” from nagging to management, outlining how cadence, clear standards, and dispatch ownership drive real change. Josh and Ryan share the BMK standards for entry, submission, review, and approval—and show why inspecting at the same rate you expect is the linchpin for culture and profitability. You’ll also hear how charge codes (and banning the catch-all “admin”) expose hidden work, justify dispatcher coverage even for small teams, and improve agreement gross profit (AGP) and effective hourly rate (EHR).
👉 Why time entry is a leadership/system issue—not a tech issue
👉 The dispatcher’s true job: owning tickets, the day, and the hours (even in small teams)
👉 The daily review cadence (11:00, 2:00, 5:00) and how to intervene with grace—without “micromanaging”
👉 BMK time standards: 8 hours/day, 40 hours/week; submit Fridays 5:00 p.m.; approve Mondays 10:00 a.m.
👉 Use charge codes (and never “admin”) to reveal non-client work, tighten processes, and raise EHR/AGP
Clean time data fuels billing accuracy, project profitability, agreement pricing, and defensible reporting—while making life better for clients and technicians. Adopt the cadence, hold the standards, and stop saying “enter your time”; manage it.
“Visit https://beringmckinley.com for more MSP resources.”
🔗 Resources & Links
• Ryan Alter/SilverStream AV: https://www.silverstreamav.com
• Bering McKinley MSP Consulting: https://beringmckinley.com
⏱️ Chapters
00:00 – Why “enter your time” doesn’t work
00:45 – The leadership problem behind time entry
03:20 – Dispatcher ownership: tickets, day, and hours
08:10 – The 11/2/5 review cadence (inspect what you expect)
12:30 – BMK standards: entry, submit, approve, review
15:00 – Charge codes vs. “admin,” AGP/EHR wins
msp time entry, dispatcher model, agreement gross profit, effective hourly rate
connectwise time tracking, ticket hygiene, billable utilization, msp operations
#beringmckinley, #bmkvisionpodcast, #msp, #managedservices, #connectwise, #timeentry, #dispatcher, #serviceoperations, #mspprofitability, #agreements, #ehr, #agp, #tickethygiene, #utilization, #projectprofitability