APNow

APNow

By Mary SchaefferBusinessNewsBusiness NewsManagement
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APNow episodes

  • Accounts Payable Process: Received Not Invoiced or Invoiced Not Received
    Accounts Payable Process: Received Not Invoiced or Invoiced Not Received addresses to common #invoice problems encountered by #accountspayable and #accounting professionals everywhere. The issues of ‘Received Not Invoiced’ refers to those goods whichhave been received but the company has not been invoiced. The ‘Invoiced Not Received’issue is the direct opposite. In that case an invoice has been received but there is noindication that the goods on that invoice have been received.
    Standard invoice processing and payment processing addresses these common issues. Thisvideo provides guidance to accounting groups experiencing these issues. It identifies invoice problems and solutions so that companies can deal with a variety of related issues including vendor invoicing tricks.
    The invoice processing problems and solutions shared in this broadcast work in manualinvoice processing situation as well as those who have an accounts payable automationprocess. It looks at invoice receipt vs goods receipt, and vice versa. The supplier invoiceprocess can sometimes create the problems discussed.
    Watch Lousy Invoice Practiceshttps://youtu.be/_jpo9vb8NYM
    The problem of ‘Received Not Invoiced’ focuses on situations when goods which have beenreceived but the company has not been invoiced. The ‘Invoiced Not Received’ headache isthe direct opposite. In that case an invoice has been received but there is no indication thatthe goods on that invoice have been received. In this case, it could be fraud, or the invoicecould have been lost in the mail or amazingly, the vendor could have forgotten to invoice.
    Learn more about AP Now at www.ap-now.com
    7 min
  • Accounts Payable Process: Three-Way Match
    Accounts Payable Process: Three-Way Match answers the basic question what is the three-way match. The Three-Way Match is the foundation for the accounts payable function. Accounts payable best practices always include a three-way match. The accounts payable process, if it includes accounts payable best practices, also includes a three-way match. It isconsidered a strong #accountspayable internal controls and all #accounting professionals recommend it. #bestpractices
    The three-way match concept is an old approach used in accounts payable departments across the country, or at least those that use accounts payable best practices. It involves comparing the purchase order vs invoice and is a strong accounts payable internal control.
    This is episode 144 of the AP Now podcast
    The three-way match in accounting involved matching the invoice, purchase order and receiving documents. A good process that includes comparing the purchase order vs invoice vs receipt is how invoices get paid in most organizations. The most commonly asked question in this regard is what is a receiving document, as most are not familiar with thatdocument as it is sometimes called a packing slip.
    Changing Invoice Practices Playlisthttps://youtube.com/playlist?list=PLtL6rWSXZ-HeE6BWKJaVwVMsri7UfQ4vh
    Learn more about AP Now at www.ap-now.com
    8 min
  • Wordle: How to Play Quordle [7 Expert Tips]
    Learn how to play Quordle, the offshoot of #Wordle. While you need to know how to play Wordle in order to play Quordle, the rules are different. The 7 expert Quordle tips will help Wordle players become proficient at Quordle. This #Quordle tutorial is designed for Wordle lovers who want to play more. This Quordle 101. #Quordlestrategy is different that Wordle strategy.
    That’s where these 7 Quordle tips come in handy. They help Wordle players adjust their Wordle game for Quordle. Quordle is harder than Wordle but just as much fun. In fact, if you find Wordle easy, you many enjoy the Quordle challenge. You can adjust your Wordle game without much trouble and easily learn how to play Quordle.
    Quordle, like Wordle, is one of many suggested memory games for seniors YouTube
    Quordle has many similarities with Wordle but there are differences as well. That’s where our Quordle tips will come in handy. Enjoy Quordle as much as you enjoy Wordle by incorporating our suggestions into you Quordle gameplay. These tips will help you figure out how to win at Quordle.
    Wordle, the smash hit game that has taken over the Internet has proved to be the basis for a number of new games, with Quordle being one of the more popular games.
    Link to The Book: Wordle: The Rules, Strategy and Expert Tipshttps://www.ap-now.com/snip/111.htm
     
    Link to the Wordle Play List:https://www.youtube.com/playlist?list=PLtL6rWSXZ-HefxYm4ymJ0RSWKFC_c9Lys
    Link to Wordle in 90 Secondshttps://youtu.be/_Y3y3c8W6JQ
    Link to How to Play Wordlehttps://youtu.be/U3Qi4UBaKKw
    Link to Wordle: Best Starting Word Revisitedhttps://youtu.be/4FY28GWPddI
    Link to Wordle: Best Starting Wordhttps://youtu.be/BGAPtxljHqY
    Interested in learning more about issues impacting accounts payable. Sign up for AP Now’s free ezine at: www.ap-now.com
    Host: Mary Schaeffer (www.ap-now.com)
    9 min
  • When It’s OK to Ignore Your Accounts Payable Function
    When it's ok to ignore your accounts payable function addresses the issues that occur when ap is ignored. Many of the problems lead to duplicate payments and facilitate fraud. #accountspayable best practices are typically lost in the shuffle when accounts payable is ignored. Most savvy #accounting professionals realize that ignoring accounts payable is not a smart move. #bestpractices
    Regulatory compliance issues, including fcpa compliance, proper administration of functions related to the issuance of 1099s, OFAC checking and various state compliance issues go up in smoke when the accounts payable function is ignored. Of course, this also means weak internal controls, frayed vendor relations, and the abandonment of accounts payable best practices throughout the accounts payable function.
    Ignoring AP and use of best practices in accounts payable are at complete odds with each other.
    Are You Getting All Your Vendor Creditshttps://youtu.be/Fo_cnOxF40A
    Accounting Misconceptions about APhttps://youtu.be/1Cp_vfrkSSw
    Host: Mary Schaeffer (www.ap-now.com)
    6 min
  • How to Prepare for Conference Presentation
    How to prepare for conference presentation focuses on conferences: what works and what doesn't as we head into conference season. The most important issue, your conference presentation ideas is the foundation for your talk. When you are preparing your conference talk it is critical to remember who the audience is and not give a sales pitch.
    Creating conference talks that work takes time and effort. In order to give a good talk, incorporate the presentation tips for conferences in this talk into your presentation. The tips for presenting at a conference are applicable whether presenting to 10, 100 or 10000. #accountspayable #accounting #conference
    To get the most out of your talk, you’ll need to know how to prepare for conference presentation. Your conference presentation ideas are the critical foundation whether creating an accounts payable conference presentation or an accounting conference presentation.
    Giving salient conference presentations are key to the success of any working professionals, be they in general accounting, accounts payable, audit or treasury. It is also critical for service providers offering products or services in this arena. By focus on getting to know your customer before trying to sell them something is the hidden key to success. That’s where giving presentations at conferences can really help. The same can be said for an accounting or accounts payable professional who wants tobecome known within the industry.
    Business Writing: Don’t Make These Mistakeshttps://youtu.be/8XIe5d8513o
    Learn more about AP Now at www.ap-now.com
    Host: Mary Schaeffer (www.ap-now.com)
    13 min
  • Wordle: 3 Quick Tips to Finetune Your Strategy [Win More]
    Wordle: 3 Quick Tips to Finetune Your Strategy includes tips to help you win Wordle. Any Wordle winner strategy should reflect these tips.  A #Wordle winning strategy means avoiding mistakes as much as it means making smart strategic choices. These Wordle tips will help you do just that. If you want to know How to Win Wordle, your #Wordlestrategy should include what not to do as much as it should include what to do.
    Use these tips to finetune your Wordle game and finetune your wordle strategy. They might make the difference between winning and losing. A Worlde strategy to win will encompass many wordle tips, especially wordle expert tips. Use these wordle tips and tricks to help you win wordle quickly. Of course, this means avoiding wordle mistakes. Avoid wordle errors by strategizing each choice. For one you know how to play Wordle, you’ll be hooked.
    These quick tips will help everyone finetune their strategy and help them win Wordle. Any Wordle winner strategy will include these simple tips.  A good Wordle strategy means not making common mistakes as much as it means making smart calculated choices. These simple Wordle tips will help you implement a strategy that does just that. If you want to know how to win wordle, your approach should include what not to do as much as it should include what to do.
    Link to The Book: Wordle: The Rules, Strategy and Expert Tipshttps://www.ap-now.com/snip/111.htm
     
    Link to the Wordle Play List:https://www.youtube.com/playlist?list=PLtL6rWSXZ-HefxYm4ymJ0RSWKFC_c9Lys
    Avoid Common Wordle Mistakeshttps://youtu.be/0a5nwui7h6w
    4 min
  • Paper Checks: More Expensive Than You Might Think [Reduce The Expense]
    Paper Checks are far more expensive than you might think. These accounts payable checks are more expensive than most realize. It’s not just the cost of the postage, the envelope and the check. The people costs associated with creating and handling the check are huge. And that’s just the start. There are many, many problems and they all take time and cost money to fix, time and money that could be better spent on more value-add tasks in your #accountspayable and #accounting groups. #paperchecks
    The accounts payable checks have issues that many don’t realize. That’s part of what makes paper checks so expensive. That’s why AP Now recommends p-cards, company credit cards, ACH payments and other alternatives to the costly, mistake-laden paper checks.
    Accounts payable paper checks paper checks can be a real nuisance. They are definitely not one of the recommended accounts payable best practices. Looking for ways to reduce the number of paper checks is a great idea with real time payments being one of the newest alternatives. Paper Checks are far more expensive than most professionals realize think. The people costs associated with creating and handling of these items are huge and could definitely be spent on more value-add tasks.
    Introduction to Real Time (Instant) Paymentshttps://youtu.be/jKgmu-fye_E
    Never Use This AP Metrichttps://youtu.be/0CPLv5zv4Q8
    Learn more about AP Nowwww.ap-now.com
    Host: Mary Schaeffer (www.ap-now.com)
    8 min
  • Shopping for a New Accounts Payable Automation Solution [Invoice Automation]
    Shopping for a New Accounts Payable Automation Solution means looking for an ap automation solution, also referred to by some as an invoice automation solution that meets several criteria. The criteria discussed in this session are often overlooked. #Accountspayable automation solutions vary and thus it is critical that professionals searching for a solution not overlook any area. #Invoiceautomation and #accountspayableautomation are different. It is important that each potential purchaser investigate all features to make sure the solution they purchase provides the functionality they need.
    The accounts payable automation process is fraught with areas where problems can creep in. Vendor automation issues, that is those issues related to the supplier, are often overlooked when an automation solution is purchased. Accounts payable vendor issues, or invoice automation pitfalls, if ignored, can lead to invoice automation failure.
    When invoice automation projects fail it is often because not all stakeholders concerns are taken into consideration. Accounts payable automation projects fail when the issues related to invoice automation and suppliers are ignored.
    Shopping for a New or replacement Accounts Payable Automation Solution means looking for an ap automation solution that meets the unique needs of the organization. These systems are sometimes called invoice automation solutions.
    Link to watch 9 Reasons Why Your Automation Project Fails:https://youtu.be/Z3oITKT0LR0
    Learn more about AP Now at www.ap-now.com
    Host: Mary Schaeffer (www.ap-now.com)
    7 min
  • Are You Getting All Your Vendor Credits?

    Are you getting all your vendor credits, those supplier credits? Probably not. Understanding why you're not getting all your vendor credits is the first step for any #accountspayable or #accounting professional who wants to recover all their organizations #vendorcredits.

    Are your suppliers hiding your credits? The answer to this and how some crafty suppliers do it will surprise you. Good Vendor Credit Management is critical for those who do not wish their suppliers to hold onto their credits. Good vendor credit management approaches are important so you don't lose any vendor credits, also called supplier credits.

    Supplier credit management includes the proper handling of vendor credits. These often arise from duplicate payments, quantity discounts and other reasons.

    Vendor credits can sometimes arise from quantity discounts the customer is not aware of, discounts for damaged goods and more. Recovering vendor credits is one way accounts payable groups can add hard dollars to the bottom line. For some vendors do not let their customers know that they have credits sitting on their books.

    Whether your organization is getting all its vendor credits or not, each company should do statement audits to determine that status. Those supplier credits are money that should go right to your organization’s bottom line. It can impact profitability. Understanding why you are or are not getting all your vendor credits is the first step for any professional who wants to recover all their organizations vendor credits can take.

    Link to Statement Audits: What They Are and Why They Matter

    https://youtu.be/-5LUCX9uTPw

    Learn more about AP Now: www.ap-now.com

    6 min

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Discussions about trends, insights and emerging issues impacting the accounts payable and payment functions