DT #443 Organizing your Office and Digital Files with Laura Farley

In this episode, Dennis is joined by Laura Farley Digital Curation Librarian at the People’s Archive at DC Public Library to discuss organizing and preserving your organization's digital files. Laura shares her digital preservation mantra, start small, start now. https://www.linkedin.com/in/lauramfarley/  What is digital preservation? Best practices Concepts: Inventory: Documents, usable, available, scalable, current Use familiar software, be consistent, comprehensive, and concise You choose the level of detail You can’t and don’t want to keep everything - storage can be cheap but management is not How to select: Review and prioritize, define, document, implement Identify: what do you have Select: what to preserve Store: long term storage of materials File format, access Access needs: online, near-line, offline storage, -- it depends on how quickly you need to access your files. Cost: what resources do you have, should you build, buy, or join in a collaboration with others with similar needs? Quantity (size and number of files) Expertise: What are the skills required to manage your digital objects and do you have these or need to pay for them Reliability: is the storage well reviewed, well supported How many copies? A minimum of 2 Storage 3-2-1 Rule Example: 2 external hard drives, Cloud storage (not Facebook) Example: 2 external hard drives (1 stored off-site), Computer key takeaways from today’s show: Identify: what do you have Select: what to preserve Store: long-term storage of materials Multiple storage types and locations Resource & Best Practices Guidelines: Library of Congress Digital Preservation Outreach & Education https://www.dpoe.network Library of Congress Sustainability of Digital Formats https://www.loc.gov/preservation/digital/formats/index.html Tools & Templates Filelist Creator https://www.sttmedia.com/filelistcreator-faq Jennifer Ferretti’s Retention Schedule https://docs.google.com/spreadsheets/d/1XO1XNavZnidmcR2kDBN2lCqsoM-GYqfxg6QcP5qCaW0/edit?usp=sharing Jennifer Ferretti’s Metadata for Personal Digital Archiving  https://docs.google.com/spreadsheets/d/17KMvZMuNeGT2hv9TyZXgHZ-QSap-vd6NXPa1frPoHHM/edit?usp=sharing Maryland Institute College of Art - Batch Embed Metadata in Adobe Bridge Cheat Sheet https://docs.google.com/document/d/1zLB-K9KWOJITqmVC-upA7zoJzuunaPcDiwp8rq11QTw/edit?usp=sharing Copyright United States Copyright Office Works Not Protected by Copyright https://www.copyright.gov/circs/circ33.pdf Society of American Archivists Selected Copyright Resources https://www2.archivists.org/groups/intellectual-property-working-group/selected-copyright-resources