Join Anca Platon Trifan on the first episode 2025 of the Events Demystified Podcast as we kick off the year with an exploration of AI, AV, technology, sustainability and wellness trends and predictions in the meetings and event industry.

This episode emphasizes the importance of technology, particularly AI, in driving meaningful progress and creating personalized experiences. Key highlights include the transformative impact of AI on event personalization, networking, and logistics, the future of AV production with AV-over-IP, and integrating sustainability and wellness into event planning. Anca also shares valuable insights on balancing technology with human connections to ensure memorable and impactful events.

00:00 Introduction to 2025 Trends

HOST BIO

Anca Platon Trifan is the Sr. Manager, Strategic Partnerships, Event Technology & AI at M&IW, Founder of ⁠Tree-Fan Events LLC⁠ and the visionary behind #FIT4EVENTS ⁠Fit Mindful Mavens⁠. Anca brings a potent mix of event production savvy, fitness enthusiasm, and transformative innovation to the table. With over two decades in event production, she’s not just any leader—she’s been recognized as one of 2023’s Smart Meetings Catalyst Quantum Leap Award winners, 2023’s Entrepreneur Award winner of Smart Women in Meetings, and 2022’s #WomenToWatch.

Adding to this glittering list, she’s also a nominee for The Most Influential People in the Events Industry for 2023 by Eventex. Marrying her technical finesse with AI’s latest and greatest, Anca crafts extraordinary events that break the mold. A fervent advocate for women in tech and production, as well as a wellness advocate, Anca is a regular on stages nationwide, exemplifying how event production, tech, and a balanced life can create a seismic shift in both industries and individual lives.

Connect with your Podcast Host at the links below:

⁠⁠⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠

⁠“Events: demystified” Podcast ⁠is brought to you by ⁠Tree-Fan Events⁠, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

Hey friends, join me on this special Year in Review episode of the ⁠Events Demystified Podcast ⁠as we revisit the impactful conversations we've had in 2024, from exploring AI-driven innovation in event management and technology to sharing memorable stories from the frontline, a year filled with growth, challenges, and new directions.

Key takeaways include maximizing event production on a budget, personal branding in the event industry, AI's role in event engagement and ROI, and how to stay relevant in the rapidly evolving event technology landscape. Tune in for inspiring insights and reflections on the year that was, and a look ahead to the promising developments in 2025.

🔍 Topics Explored:

HOST BIO

Anca Platon Trifan is the Sr. Manager, Strategic Partnerships, Event Technology & AI at M&IW, Founder of Tree-Fan Events LLC and the visionary behind #FIT4EVENTS Fit Mindful Mavens. Anca brings a potent mix of event production savvy, fitness enthusiasm, and transformative innovation to the table. With over two decades in event production, she’s not just any leader—she’s been recognized as one of 2023’s Smart Meetings Catalyst Quantum Leap Award winners, 2023’s Entrepreneur Award winner of Smart Women in Meetings, and 2022’s #WomenToWatch.

Adding to this glittering list, she’s also a nominee for The Most Influential People in the Events Industry for 2023 by Eventex. Marrying her technical finesse with AI’s latest and greatest, Anca crafts extraordinary events that break the mold. A fervent advocate for women in tech and production, as well as a wellness advocate, Anca is a regular on stages nationwide, exemplifying how event production, tech, and a balanced life can create a seismic shift in both industries and individual lives.

Connect with your Podcast Host at the links below:

⁠⁠Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. 

“Events: demystified” Podcast is brought to you by Tree-Fan Events, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

In this episode of the Events Demystified Podcast⁠, Anca sits down with Sarah Reuter, CEO of Elevate Travel Company and Experiences Elevated Consulting. Sarah shares her journey and mission to empower professionals in the high-pressure world of event planning. They discuss the importance of resilience and relational intelligence in event design, personal growth, and leadership. Sarah also dives into her Revive and Thrive Program, which helps event professionals transition from post-event stress to post-event bliss through holistic approaches like movement, breathwork, and meditation.

Tune in to uncover practical tips and strategies to thrive mentally, physically, and emotionally in the event industry.

PAUSE: a moment to get present with fellow event pros - weekly 20-min embodiment session: https://lu.ma/calendar/cal-b0sDSNV9yp4wM75

🔍 Topics Covered:

Connect with our Guest at the links below:

Connect with your Podcast Host at the links below:

Follow the podcast on LinkedIn page, YouTube page, Threads, X (Twitter), and Instagram to stay updated on the latest episodes and join the conversation.

⁠⁠

Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. 

“Events: demystified” Podcast is brought to you by Tree-Fan Events, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience w

Welcome to the ⁠Events Demystified Podcast⁠, hosted by ⁠Anca Platon Trifan, CMP, DES, WMEP⁠.

In this episode of the Events Demystified Podcast, Anca sits down with Shelby Ring, CEO of Brand Narrative Video Production, to explore the art of brand storytelling through video production. Tune in as Shelby shares insights on crafting compelling narratives, overcoming challenges in video marketing, leveraging AI tools for content creation, and managing complex production timelines. Plus, discover fun facts about Shelby and tips for founders who struggle with being on camera.

Use code TREEFAN to get 10% off the masterclass: "The Art Of On-Camera Interviews"

GUEST BIO

Shelby Ring is the Chief Cat Herder and lead Cinematographer at Ruby Riot Creatives, an Austin, TX, and Charleston, SC, digital marketing firm specializing in photo + video brand campaigns. When Shelby’s not directing a shoot or geeking out in Final Cut Pro, you might find her stuffing her face with fried chicken or Blues Fusion dancing. Shelby is a champion and an advocate for entrepreneurs everywhere and believes business is one of the best ways to make huge, sustainable changes in today’s society. Catch her podcast, The Ruby Hour, to learn expert on-camera and branding tips.

🔍 Topics Covered:

Connect with our Guest at the links below:

Connect with your Podcast Host at the links below:

Follow the podcast on LinkedIn page, YouTube page, Threads, X (Twitter), and Instagram to stay updated on the latest episodes and join the conversation.

⁠⁠

Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. 

“Events: demystified” Podcast is brought to you by Tree-Fan Events, a leading woman-owned boutique event planning and production agency offering a comprehensive approach to event management and production, with a focus on enhancing the attendee experience with the #FIT4EVENTS framework for a holistic event cycle in order to create memorable events.

In this episode of the Events Demystified Podcast, host Anca Platon Trifan kicks off the 10th season with a dynamic conversation with Nicole Jacobson, Senior Director of Marketing and E-commerce at PC/nametag.

Please Subscribe https://www.youtube.com/@eventsdemystifiedpodcast/videos?sub_confirmation=1

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In this episode of the Events Demystified Podcast, recorded live at the IMEX America trade show, host Anca Trifan dives into interviews with various tech companies about their AI innovations and integrations in event technologies.

Youtube Video: https://youtu.be/YOPgNl2lJ2w?si=VsZJQlG5fgFHFJq1

The episode highlights the distinction between essential AI features and those that are more superficial. It also explores the importance of wellness with activations focused on mental and physical fitness at the event. Various companies share insights on how AI and machine learning enhance user experiences and streamline event management, highlighting features like real-time recommendations, content discovery, and attendee flow tracking. Tune in to gain a deeper understanding of the future of AI in event technology and the wellness initiatives that are reshaping attendee experiences.

https://youtu.be/YOPgNl2lJ2w?si=VsZJQlG5fgFHFJq1

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Join co-hosts Anca Trifan and Megan Martin on the Events Demystified Podcast recorded LIVE at IMEX in Las Vegas, as they explore the complexities and challenges of events.

Hear captivating real-life stories, including power outages at executive retreats and international planning headaches. Learn about the impact of AI and how the podcast empowers women in a male-dominated industry, while offering key takeaways and contingency planning advice. With guest appearances and anecdotes from the audience, this episode unpacks the trials and tribulations faced by event professionals.

Join host Anca Platon Trifan and co-host Megan Martin in this insightful episode of the 'Events Demystified Podcast' as they demystify the many stories behind events.

Discover how to turn unforeseen challenges into successes with compelling stories of adaptability, from navigating legislative shutdowns to pivoting tech events virtually on short notice. Learn the importance of cohesive pre-event preparations, like media kits and branding, and the pitfalls of over-complicating engagement techniques.

Tune in for valuable lessons, practical tips, and entertaining stories from the event trenches.

Subscribe for an enriching journey through event planning!

Hey, friends of the ⁠⁠⁠⁠⁠"Events Demystified Podcast"⁠⁠⁠⁠⁠! We invite you to join us for an exploration of the toughest event challenges shared by members of our busy event community. Share your stories with us via this form: ⁠⁠⁠⁠https://forms.gle/TLM3C7fWtgQj7w9B9⁠⁠⁠⁠

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👉 Don't forget to subscribe, like, and share! Your support helps us continue to deliver insightful and engaging content like this.

👉 Leave us a comment about how you think AV and AI will shape the future of events, and share this episode with others in the industry!

👉 Check out our other episodes for more expert insights and tips.

👉 Stay tuned for more as we continue to explore and demystify the fascinating world of event technology and innovation!

https://treefanevents.com/services/ai-consulting/

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Follow the podcast on LinkedIn page, YouTube page, Threads, X (Twitter), and Instagram to stay updated on the latest episodes and join the conversation.

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Connect with your Podcast Host at the links below:

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⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠“Events: demystified” Podcast⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ is brought to you by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Tree-Fan Events⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ and your Podcast Host is ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Anca Trifan, CMP, DES, WMEP. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

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Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

Join host Anca Platon Trifan and co-host Megan on the Events Demystified Podcast as they sit down with Chris Musgrave, Director of Live Production Summit and Chief Innovation Officer at OSA International. Chris shares fascinating stories from his extensive career in event production, including handling unexpected challenges during tours and managing artist eccentricities. This episode provides invaluable insights on high-pressure logistics, the importance of emotional intelligence (EQ), community involvement, and the power of collaboration in the event industry. Discover the significance of mentoring and learning from diverse experiences, and mark your calendars for upcoming industry events.

Don't miss out on this episode packed with advice and compelling anecdotes for all event professionals.

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Hey, friends of the ⁠⁠⁠⁠"Events Demystified Podcast"⁠⁠⁠⁠! We invite you to join us for an exploration of the toughest event challenges shared by members of our busy event community. Share your stories with us via this form: ⁠⁠⁠https://forms.gle/TLM3C7fWtgQj7w9B9⁠⁠⁠

------------------------------

👉 Don't forget to subscribe, like, and share! Your support helps us continue to deliver insightful and engaging content like this.

👉 Leave us a comment about how you think AV and AI will shape the future of events, and share this episode with others in the industry!

👉 Check out our other episodes for more expert insights and tips.

👉 Stay tuned for more as we continue to explore and demystify the fascinating world of event technology and innovation!

https://treefanevents.com/services/ai-consulting/

------------------------------

Follow the podcast on LinkedIn page, YouTube page, Threads, X (Twitter), and Instagram to stay updated on the latest episodes and join the conversation.

------------------------------

Connect with your Podcast Host at the links below:

-----------------------------

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠“Events: demystified” Podcast⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ is brought to you by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Tree-Fan Events⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ and your Podcast Host is ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Anca Trifan, CMP, DES, WMEP. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

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Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

In this episode, hosts Anca Platon Trifan and Megan Martin dive into real-world event issues, sharing insightful tips and heart-stopping event stories from the events community. They discuss AV setup frustrations for keynote speakers, unexpected hotel evacuations, and the role of proper planning and security. Special thanks to Brad Montgomery for his enlightening speaker perspective and to all contributors for their engaging stories. Don't miss the big news about our upcoming live episode at IMEX 2023!

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Hey, friends of the ⁠⁠⁠"Events Demystified Podcast"⁠⁠⁠! We invite you to join us for an exploration of the toughest event challenges shared by members of our busy event community. Share your stories with us via this form: ⁠⁠https://forms.gle/TLM3C7fWtgQj7w9B9⁠⁠

Tune in for a blend of education and entertainment designed to make your events successful.

------------------------------

👉 Don't forget to subscribe, like, and share! Your support helps us continue to deliver insightful and engaging content like this.

👉 Leave us a comment about how you think AV and AI will shape the future of events, and share this episode with others in the industry!

👉 Check out our other episodes for more expert insights and tips.

👉 Stay tuned for more as we continue to explore and demystify the fascinating world of event technology and innovation!

https://treefanevents.com/services/ai-consulting/

------------------------------

Follow the podcast on LinkedIn page, YouTube page, Threads, X (Twitter), and Instagram to stay updated on the latest episodes and join the conversation.

------------------------------

Connect with your Podcast Host at the links below:

-----------------------------

⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠“Events: demystified” Podcast⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ is brought to you by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Tree-Fan Events⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠ and your Podcast Host is ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Anca Trifan, CMP, DES, WMEP. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠

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Original Podcast Music written and produced by ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠Fable Score Music. ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠