I got off stage after a great show for a big health care company only to have several people comment that I SOUNDED funny . . .but the center pieces were in the way. And yes, the center pieces on each table were beautiful . . .and about 6 feet tall.
I'm talking this week about putting together a successful event, and my tip today is to pay a LOT of attention to room set up. Here's a quick list:
Don't get too creative with centerpieces that reach the stars.
Make sure the first row of tables starts close to the stage. You may have dancing later, but if there's a dance floor, or moat as we call it, between the stage and the audience, then the things happening on the stage lose their intimacy and the audience has a hard time staying interested.
If it is a big crowd like over 500, then how about some imag screens.
Set the stage on the long side of the room . . .not the short side or people are going to be way, way in the back.
Also for big crowds, a monitor on stage so that speakers and entertainers can hear themselves is key, and a spotlight might be good so the audience can see facial expressions.
For small crowds of 50 or less people, make sure there's a microphone. People giving speeches may not think they need one, but they really do. Otherwise they'll have to shout, and that frustrates the audience and the speakers.
And if you don’t have a professional AV team, then at least make sure you have a backup microphone and extra batteries – AA and 9 volt.
And finally, you may have big wigs at a table on the stage, but for heavens sake, if you're having entertainment after the official part of the event is over, then make sure they are not sitting behind the entertainment. Yeah, I've had that happen!
These are all little things that will make a huge difference at your event. Trust me. I've had to work through many of them.
And as a reminder, I give these tips monday through Friday, and then on Saturday I give you a tip to find the funny yourself, since I've sold comedy material to just about everyone. And on Sunday I have a live clip of my clean comedy.
That's it for today. Take care and enjoy your journey.