August 21, 2025

iOS 766: Task & Project Management - Systematically getting things done

55 minutes

Transform your chaotic to-do lists into powerful project management systems that actually get things done! Mikah and Rosemary get busy with task and project management on iOS, comparing the built-in Reminders app to powerhouse tools like OmniFocus 4 and Things 3, plus they tackle tricky location-based automation challenges.

Breaking down overwhelming projects - The hosts discuss how splitting large, daunting tasks into smaller, manageable steps makes projects feel achievable and less intimidating

OmniFocus deep dive - Rosemary demonstrates OmniFocus's advanced features including tags, defer dates, repeat systems, time zone-specific due dates, sequential vs parallel projects, and custom perspectives for organizing tasks

Things 3 overview - Mikah explains how Things 3 offers similar powerful functionality to OmniFocus but with different design choices and user experience approaches

Reminders app capabilities - Detailed walkthrough of Apple's built-in Reminders showing subtasks, location-based reminders, time-based alerts, priority flags, and even printing options for physical lists

News

UK government backs down on iCloud encryption - The UK reportedly withdrew demands for backdoor access to encrypted iCloud data, avoiding security risks for users worldwide

Apple Watch blood oxygen sensor returns - Apple cleverly circumvents the Masimo patent dispute by having the iPhone process blood oxygen measurements instead of the watch displaying them directly

Feedback

Location reminder delays - Bob writes about his home arrival reminders triggering 10+ minutes late despite expanding the geographic boundary, with suggestions including checking low power mode and resetting network settings

Shortcuts Corner

Focus mode automation challenges - Dustin asks about setting up three different focus modes for his wife's work schedule that aren't switching properly between personal, office, and client time

App Caps

Product Hunt - Mikah recommends this app and website for discovering new products and services before they become mainstream, despite the recent influx of AI-focused launches

Bridges - Rosemary showcases this $1.99 link formatting and organization app that lets you save, categorize, and export links in multiple formats including Markdown, HTML, and JSON

Hosts: Mikah Sargent and Rosemary Orchard

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