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Are you having trouble navigating the complexities of integrating Client Accounting Services (CAS) into your accounting practice?
In this episode, Damien and Penny have on Jan Haugo to dive deep into the journey of adopting CAS. They explore how this isn't just about embracing new technology but fundamentally evolving your business model to align with the dynamic demands of CAS. From the significance of starting with robust bookkeeping practices to managing client expectations and adapting to real-time needs, this episode is packed with invaluable advice for firms ready to blend traditional knowledge with modern practices.
They discuss the broad scope of CAS, the critical role of bookkeeping as a foundation for successful implementation, and the challenges in aligning partners' visions within a firm. They also dive into the nuances of client management, the necessity of consistency in bookkeeping, and the importance of strategic client selection and verticalization. Tune in for an episode that demystifies the journey toward integrating CAS to revolutionize your accounting practice!
[00:00 - 10:48] The Challenges of Implementing CAS in Traditional Accounting Firms
[10:49 - 27:30] Successful CAS Starts With Bookkeeping
[27:31 - 32:25] Navigating Change and Client Relationships in Transitioning
[32:25 - 48:37] Going Virtual Takes a Lot of Work, But It’s Worth It
Connect with Jan on LinkedIn!
Tweetable Quotes
“They think it's a plug-and-play model... but they don't adapt it to the workflow that is required." - Jan Haugo
"Just because someone can do a tax return doesn't mean that they can do the bookkeeping." - Jan Haugo
“Ultimately, CAS actually has to start with bookkeeping. It actually has to start with doing the bookkeeping for the client so that you can then build upon with additional.” – Damien Greathead
"I have fired clients for not having the right bank account... if I can't get a statement, I can't get the information connected, or I can't even get bookkeeper access." - Jan Haugo
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Thank you for listening, Please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
How is the rise of AI and advanced technology reshaping the landscape of accounting?
In this episode, Damien and Penny sit down with Jody Padar. Sharing her journey, Jody detailed her transition from joining her father's traditional firm to establishing her brand, "the Radical CPA", leveraging cutting-edge tech. She talks about April, an AI-powered tax software aiming to streamline the tax process by melding human expertise with AI's efficiency. While technology, especially AI, may seem intimidating, it stands as an aid rather than a threat. Professionals are encouraged to view AI as a tool for efficiency, much like how marketers have adapted to social media.
Tune into this episode to uncover the nuances of AI in accounting and grasp the transformative impact of technology on modern accounting practices.
[00:00 - 08:37] The Transitioning from Traditional to Cloud-based Accounting
[08:38 - 19:56] How April is Revolutionizing the Landscape of Tax Filing
[19:57 - 29:29] How is AI will Impact the Traditional Roles and Responsibilities of CPAs
[29:30 - 40:52] How is AI will Impact the Traditional Roles and Responsibilities of CPAs
Connect with Jody Padar on LinkedIn
Visit: https://www.getapril.com
Read Jody’s Book! The Radical CPA
Visit: https://theradicalcpa.com
Tweetable Quotes
"One of the things that we're trying to do is help business owners, practitioners in the business of accounting and bookkeeping, avoid the pitfalls and the mistakes that we've made along the way." – Jody Padar
“We don't know what we don’t know. Our jobs are going to change, but they're not going to be any less. They're just going to be different.” – Penny Breslin
"Billable time might be going down, but the technology is allowing them...to do more work." – Jody Padar
"Technology is not an age thing. It's a mindset thing." – Jody Padar
“I can be worried about technology, or I can embrace it, evolve, build my skills, and look at ways in which I can change the relationship or add more value to the relationship with my clients.” – Damien Greathead
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Thank you for listening, Please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
Phishing emails are common nowadays. How aware are you of these threats? Do you know the magnitude of what these hackers can do? This episode of the podcast Strategy in the Virtual Controller dives into the story of Andrew Lassise, IT for tax professionals & bookkeepers at Rush Tech / Tech 4 Accountants.
Andrew provides insight into common cyber threats such as phishing attempts and ransomware. He also shares a story about a man whose life savings were taken away right in front of him due to his lack of security measures. Through this conversation, we learn the importance of being aware of what is being clicked on and enabling two-factor authentication on all accounts. We also gained advice on developing workflow systems for verifying invoices with vendors over the phone; implementing strong cybersecurity protocols, training, and audit trails; and being cautious when dealing with online files that may contain malicious software. Finally, we discuss the importance of verifying wiring instructions and other details before sending payments to suppliers, as well as developing a cybersecurity awareness policy for employees to review annually.
[00:00 - 16:07] How Cybersecurity Threats Evolve Today
• Andrew's background story of how he ended up working in the accountant vertical
• Bad actors scrape information from social media to send phishing emails
• Phishing emails often ask for help with filing taxes or offer a zip file with returns
• If opened, malware is installed, which encrypts data and demands payment for its return
[16:08 - 25:06] Protect Yourself from Malware and Ransomware
• Cybersecurity threats have evolved over the last few years, becoming more targeted and calculated
• Examples of cyberattacks include bypassing two-factor authentication and wiring out life savings
• For those with a company portal, questions should be asked regarding their security measures
• A layered approach should be taken for protection against malware and ransomware
[25:07 - 47:57] Cybersecurity Training: The Key to Avoiding Fraudulent Wire Instructions
• Always call to confirm the wire instructions
• Look out for changes in the volume of purchases, payment details, and sudden increases in payments
• Be aware of apps that require personal information and be cautious when engaging with things on social media
• Hackers don't always manually try to gain access but can use information from breaches or social media posts
[47:58 - 50:03] Closing Segment
• Connet with Andrew and book a complimentary IT audit for your accounting firm
• Andrew's closing advice: develop cybersecurity awareness policies and training
Tweetable Quotes
“The front line of defense on everything is your people. So in that specific example of somebody that's working in AP, I think it's going to come down to something workflow related to have some sort of check-in balance because there isn't a communication in that exact scenario.” - Andrew Lassise
“Getting that awareness, I think, is really the best first step. And it's also doesn't cost anything.” – Andrew Lassise
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Thank you for listening. Please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
What are the new perspectives in technology in relation to the current financial landscape? In this episode of Strategy and the Virtual Controller, Damien and Penny discuss how accountants and financial planners are adapting to the current financial landscape in the midst of the pandemic. They share their experiences from a conference they attended focusing on staying healthy during this time, how to be an effective master of ceremonies at a panel discussion, and what services can work together for mutual benefit.
The conversation covers the importance of communication of technology to provide a high-quality service to clients as well as suggestions for success such as identifying the right clients, understanding what kind of business you want to build, paying referral fees, taking extra care with client prep work, and putting clients on extensions automatically.
Tune in as Damien and Penny as they bring new perspectives to work such as valuing healthy work-life balance and open communication with colleagues!
[00:00 - 00:27] Opening Segment
[00:28 - 14:03] Reinventing the Traditional Accounting Firm
[14:04 - 26:23] Working Together To Achieve The Same Value Set
[26:24 - 30:48] Closing Segment
Tweetable Quotes
“I'm not the sharpest knife in the draw and I'm not a whiz-bang CPA, with all those degrees behind me, but I look at what it takes to be connected with a client.” - Penny Breslin
“Take some time to work out what it is you want. Go back to chapter one of the book, it's not just the numbers to say, “What sort of a business do you want to build?".” – Damien Greathead
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Thank you for listening, Please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
Why is it important to be trained when working with AI-driven solutions? In this episode of Strategy and the Virtual Controller, Damien and Penny discuss their recent getaways and how they managed to get back to work after taking a break. They talk about the importance of training when working with AI-driven solutions. They highlight why training is essential in the accounting industry, from understanding different applications to better understanding customers.
The conversation covers ways to provide ongoing training, such as dedicating time every week, assigning trainers based on their experience, and having team members share what they learned.
Tune in as Damien and Penny as they explore how to successfully use technology while staying trained and informed about the latest developments in the accounting industry!
[00:00 - 05:16] Opening Segment
[05:17 - 10:24] How to Implement an Effective Training Program
[10:25 - 27:27] Unlocking The Benefits Of AI And Technology
[27:28 - 36:55] Closing Segment
Tweetable Quotes
“I can't believe the speed of information changing not information change. The information is always there, the information is always the same, but our ways of accessing it, utilizing it and generating information out of it is changing drastically and it's changing daily.” - Penny Breslin
“It's really important that you foster that particular type of culture within your firm. And then that constant never-ending improvement and constant learning starts to flow. And most importantly, you start to get more and more out of the technology that you're paying a lot of money for.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
Why do you need to keep tasks easy to understand? In this episode of Strategy and the Virtual Controller, Damien, and Penny tackle the importance of taking a step back before implementing any technology or workflow changes. They discuss how to set up an anticipatory set that will help employees work more efficiently and effectively, reduce misunderstandings, and minimize write-offs due to incorrect processes.
The conversation covers how COVID has impacted internships and new workers coming out of college who may lack experience in executing tasks.
Tune in as Damien and Penny as they stress the need to make sure that tasks are easy to understand and complete in order to ensure successful outcomes!
[00:00 - 01:20] Opening Segment
[01:21 - 13:50] Avoid Tax Write-Offs Through Anticipatory Set
[13:51 - 36:33] Carving Out Time To Achieve Anticipated Results
[36:34 - 40:10] Closing Segment
Tweetable Quotes
“I did not define both ends of it and you would think, well, why should I? Well, because she's a valuable employee and I don't need to constantly berate her because of my lack of communication.” - Penny Breslin
“The client's coming to you because of your accounting and tax expertise. And so a great way in which you can demonstrate your accounting and tax expertise is just to get them better organized and tell them how you want them to submit information.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
In this episode, Damien and Penny discuss the importance of leveraging AI to build more intentional businesses, allowing accountants to focus on building relationships and providing value-added services.
The conversation covers topics such as managing data, automating processes, making predictions based on prior history, the need for standardized business models in Australia, and more.
Tune in as Damien and Penny as they discuss the different ways that AI can be used as deductive, predictive, or generative!
[00:01 - 03:23] Opening Segment
[03:24 - 17:09] Leveraging Technology To Build Intentional Businesses
[17:10 - 25:31] Scaling New Heights With AI Technology
[25:32 - 36:41] Closing Segment
Tweetable Quotes
“Don't look at AI as an enemy. Look at it as your friend who's going to allow you to say, “Okay, that part of the business runs on AI. This part of the business runs a relationship.” And I get to choose which one I want to do that with.” - Penny Breslin
“What does that mean to have a business coach and partial CFO? It's cashflow planning, it's forecasting, and budgeting, actually explaining to clients what it is that you do, what you just said in terms of helping them make better decisions. They're all outcomes and that's what you have to be talking about on your website.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
In this episode, Damien and Penny explore how accounting firms and bookkeepers can use workflow, AI, and technology to build their business with intentionality, help their clients better understand their business, and deliver value to them, as well as create a great workplace for their team.
The conversation focuses on the benefits of workflow, such as workflows, such as better visibility, accountability, and organization.
Tune in as Damien and Penny as they advise listeners on what questions to ask when reviewing workflow applications and suggestions on setting up the workflow!
[00:01 - 01:36] Opening Segment
[01:37 - 13:49] How To Increase Efficiency And Accountability Through Workflow
[13:50 - 28:21] Streamline Your Workflow And Organize Chaos
[28:22 - 35:07] Closing Segment
Tweetable Quotes
“Life is too short. Nobody ever knows when they're going to be the one getting hit by a bus, so don't waste it.” - Penny Breslin
“If you need to take time out of the office or want to take time and go offline, will your team have everything that they need at their fingertips to keep the work moving.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
In this episode, Damien and Penny explore the changing job environment due to the increasing use of AI in accounting and tax processes. They share their experiences with Carbon, an AI-powered workflow tool that some of their clients are using.
The conversation dives into the potential of AI to automate tasks in the accounting process, such as checklists, emails, and other administrative tasks that would allow accountants to spend more time on the work they were trained for.
Tune in as Damien and Penny as they discuss using AI in accounting and how it can save practitioners time and effort!
[00:01 - 04:57] Opening Segment
[04:58 - 27:04] How Practitioners Are Leveraging AI To Automate Communication And Workflow
[27:05 - 28:01] Enhancing Efficiency With AI Automation
[28:02 - 40:56] Closing Segment
Tweetable Quotes
“Give me something more, give me something that a bot can't do. Show me that you didn't just click a button, that you actually considered what you were doing when you did it based on what you know about the client because that is what you're getting paid for.” - Penny Breslin
“ At the end of the day, there's going to be so much nuance in each and every client that yes, it might, maybe 60% of transactions, that's fine. But I think we've been doing that for a long time already. I don't see the same speed to market in that space as I do on say, the comms and the administrative capabilities of AI.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
In this episode, Damien and Penny discuss the potential of Artificial Intelligence (AI) to revolutionize tax season. From simplifying bookkeeping processes to improving communication between businesses and their clients, they explore how AI is transforming the way accounting teams work and how it can help reduce time spent waiting for client responses.
The conversation today takes a look at how AI can be used to write marketing materials, job descriptions, and communications, as well as create autoresponder emails tailored to individual clients’ needs.
Tune in as Damien and Penny take an inside look at the potential of AI to make filing taxes easier and more efficient!
[00:01 - 05:14] Opening Segment
[05:15 - 17:29] Exploring The Frontier Of Artificial Intelligence
[17:30 - 23:00] Leveraging AI To Streamline Bookkeeping Process And Improve Client Relationships
[23:01 - 28:08] Closing Segment
Tweetable Quotes
“It doesn't matter to us which way it goes. We tell the AI to default to that for that client, and now the client owns it because they decided how they wanted to respond and when they wanted to respond. So, they now own that process.” - Penny Breslin
“Leveraging AI in this instance, what it means is that we still don’t know about these transactions. But then the process immediately starts into more familiar forms of communication back and forth with the client to speed that process up.” – Damien Greathead
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Thank you for listening, please like and share this episode with a friend!
Websites: https://moneypennyllc.com/
LinkedIn: https://www.linkedin.com/in/damiengreathead/
Twitter: @Damien_GH
LinkedIn: https://www.linkedin.com/in/penny-breslin-0228b81/
Twitter: @pennyb57
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