For MSPs, documentation is essential. But it’s also one of the hardest parts of running a service business. Inaccurate, outdated, or inaccessible documentation slows teams down, increases onboarding time for new technicians, and can even put service quality at risk. That’s the problem Lexful is aiming to solve with a new approach.

In this episode, we sit down with Pinar Ormeci, CEO of Lexful, to discuss the company’s new AI-native platform built specifically for managed service providers. Pinar explains how Lexful uses artificial intelligence to capture and organize MSP best practices in real time, making documentation not just a compliance task, but a practical tool that drives efficiency and reduces errors.

We also dive into some of the challenges MSPs face when adopting AI tools — like ensuring sensitive client data stays secure and meets regulatory or geographic requirements — and how Lexful addresses these concerns with flexible data residency options. Plus, Pinar shares her thoughts on global expansion, including the Canadian MSP market, and what makes Lexful different from traditional IT documentation tools.

Whether you’re looking for ways to improve operational efficiency, reduce technician burnout, or future-proof your MSP business with AI, this conversation offers practical insights and a glimpse at where documentation technology is heading.

Tune in to hear Pinar Ormeci explain how AI can transform the way MSPs capture, store, and use the knowledge that keeps their businesses running.

Hello and welcome to the ChannelBuzz.ca podcast, bringing news and information to the Canadian IT channel for the last 16 years. I’m Robert Dutt, editor of ChannelBuzz.ca, and as always your host for the show.

If you’re an MSP, you know that documentation is both critical and, let’s be honest, often a pain. From onboarding new technologies to keeping client procedures up to date, maintaining clean, accurate and accessible documentation can feel like a full-time job and even then it’s rarely perfect.

That’s where Lexful comes in. Founded by Pinar Ormeci, Lexful is a new AI-native platform designed specifically for managed service providers. The goal is to make documentation smarter, faster and more useful, not just for the teams doing the work today, but for future technicians, clients and partners. Think of it as giving your organization a digital brain that learns your processes, organizes your best practices and helps your team actually use the documentation you spent so long building.

In today’s conversation, Pinar walks us through what makes Lexful different from traditional IT documentation tools, how the platform’s AI assistant Ask Lex works, and how MSPs can balance the need for actionable insights with security and control over sensitive client data.

We also talk about global expansion, including Canada, of course, and what it takes to bring AI-powered documentation to MSPs operating in regulated markets or multiple geographies.

Whether you’re curious about AI in the MSP workflow, looking for ways to improve operational efficiency, or just interested in the next wave of tools that may be shaping the channel, this episode’s full of insights from someone who’s building a platform designed for exactly that. Grab your headphones and let’s jump into a conversation with Pinar Ormeci, CEO of Lexful.

Robert Dutt: Thanks for taking the time. I appreciate you’re joining us to talk a little bit about what’s going on over at Lexful.

Pinar Ormeci: Thank you so much for having me, Robert.

Robert Dutt: You’re entering a market that MSPs already know well in terms of documentation tools. What was it that was broken enough about the status quo, the situation, that you felt like, “Oh, it’s time to start from scratch with something brand new.”

Pinar Ormeci: Yeah, as you can imagine, everything changed with AI, with the advent of AI and the pace of doing things and how MSPs must react and are reacting to an AI-first world even today, and it’s even accelerating as we continue.

So as such, we fundamentally believe that the things that worked yesterday will not work today and definitely not tomorrow, right, for the workforce that contains humans and AI agents. So we are the response to a long-standing pain point that the MSPs have when it comes to documenting what they have, finding answers and context when they need, and also having the ability to update that documentation as needed, right?

So MSPs, when they’re operating, they’re going 100 miles an hour across clients, across tabs, across tools, and the last thing they need is wasting time trying to find the right answer, right network diagram, trying to see if that’s actually the latest and greatest. And usually that doesn’t happen. There’s a lot of tribal knowledge that lives in the MSPs because they honestly, at some point, stop trusting the data that they have and things start living in their minds. And that’s the reason why we exist.

So yes, we are an IT documentation solution, but we are an AI-native platform that is starting with documentation and our goal is to really help MSPs move into knowledge operations, an AI operating layer, where the knowledge becomes autonomous, the outcomes become autonomous, and really the knowledge becomes a living thing.

Robert Dutt: Well, let’s start with where you’re at in that regard. From your perspective and from what you were hearing as you were building up Lexful and planning it out, what’s the real cost of bad, outdated, unfindable documentation inside an MSP’s operation? Both in terms of operational stuff for the organization, but also in terms of ability to grow, margins of the business, the experience that technicians have, those kinds of things that are not peripheral, but not right at the center of operations.

Pinar Ormeci: Excellent question. And what we say is that MSP documentation as it stands today is really broken. And ultimately, this is an economic problem. This is not a technical problem in the sense that it costs MSPs real margin.

And how does that happen? So today, documents become stale as soon as they are written. Technicians waste hours collectively trying to find the right information, and manual updates really don’t scale. So what this ends up resulting in is missed signals, right? So you don’t act when you should be acting. You don’t find answers as fast as you could. Your technicians get burned out because literally after five, ten minutes of searching and not being able to find what they need, technicians go to other technicians.

So everybody’s pinging each other, disrupting. So there’s also a lot of context switching. And this results in errors where you’re trying to solve different clients’ problems. And ultimately and fundamentally, this really results in eroding client trust and churn, right?

So we see this documentation problem not as a technical problem, but fundamentally an economic problem that has real impact on the bottom line of the MSPs. And also their top line, because knowledge is also critical, Robert, for AI agents, for workflows. Your AI workflow or your agentic workforce is only as strong as the data that they rely on. So if you have a bunch of unstructured data lying around across different tools and you have no clue how stale or up to date they are, your agents won’t be as useful as they could be.

So we are approaching the problem on both sides, both reducing your costs and increasing your margins, but also really preparing you for the agentic workflow and also AI-driven new revenue streams.

Robert Dutt: You’ve positioned Lexful as an AI-native platform rather than a traditional documentation tool with AI built in, strapped on, however you want to phrase that. What does that mean in practice for an MSP that’s using Lexful on a day-to-day basis as opposed to using traditional documentation tools or methodologies?

Pinar Ormeci: Sure. Legacy documentation tools were built in a different era, right? Before AI existed, they really depended on manual entry, keyword search, and they’re optimized for storage really, not to be an operational workhorse. Not for knowledge operations, where you’re able to put data to work for you 24/7.

So our goal with Lexful is to move from this world of scattered docs and tribal knowledge to a unified AI-native platform that delivers the right solution to the right technician, anchored to the right context, to the right client, instantly.

So this is how this looks in real life. Let’s say that you’re using a legacy documentation tool and you say, “Hey, I’m going to give Lexful a go. I want to try it.” By the way, you can have a completely free trial where you get to use the full functionality of Lexful in parallel to your existing tool. So there’s no risk. We call it migration without mayhem. So if you don’t like it, no feelings hurt. You can always continue with your existing platform.

But this is how it looks. The first thing that we do is we migrate all your existing documentation. That means including your SOPs, onboarding guidelines, runbooks, what have you, your MSP-specific documentation, plus all your client assets and passwords and their documents into the Lexful schema. And while we are doing that, we transform that data into context, relationships, assets. So everything becomes structured so that AI can operate seamlessly and securely, very fast, within the guardrails that we put.

So that’s fundamentally different than bolting AI into the scattered docs that are unstructured and expecting much from that AI agent. Before we even migrate the documents, Robert, what we’ve done is we completely context-engineered an LLM model to live in the MSP space.

So you have this, let’s say, AI technician now that has access to all your data. And the things that you can do with this are really amazing. So we have AI as UI, as entry point to Lexful. And what that means is you can ask natural query questions in plain English.

For example, a technician can easily ask, “Hey, what’s the admin password for this client?” Or they can ask, “Hey, what devices need patching for the clients that are in the Ohio area?” Or “What should I do about it?” Or you can say, “Hey, give me a project plan for me to patch these devices and make sure you’re prioritizing them based on urgency.”

Or an L1 tech who you just hired and you’re trying to onboard, instead of pinging the senior technicians all the time, they can literally go to Ask Lex, which is our AI-powered knowledge assistant, and say, “Hey, how does my MSP do onboarding? What’s the best way for me to increase my learning curve immediately? What would you propose?” Because this is an LLM now that has access to all your knowledge and is context-engineered, as I mentioned, in the MSP and all things IT.

Robert Dutt: And you mentioned data throughout that. And clearly, for Ask Lex, for the AI infrastructure to have the value that it potentially has, it has to have access to both an MSP’s most valuable data, the best practices, the procedures, the stuff that folks have developed over the however many years the business has been in place, and customer data, network diagrams and passwords, et cetera. How are you balancing getting the most out of that and getting the most value out of Lexful with trust, security, control, all those kinds of things that MSPs and rightly customers are going to be asking about?

Pinar Ormeci: Yeah, 100%. And that’s why vibe coding is not going to work for any production-grade solution, but also definitely for MSPs, where you have multi-tenancy, security is of utmost importance. You have all these compliances and regulations and all of that, right? So you have to have a real MSP-grade solution.

So in our case, obviously, we are handling really sensitive data, the client’s data, and also passwords, right? As a documentation tool, we have password management as part of that, a rich document creator and asset management. So it’s as sensitive as it gets.

What we do is zero-trust security from day one. So Robert, I was the CEO of another MSP-first vendor before I joined Lexful, and what we did was Secure Access Service Edge, which is a SASE solution, right? So I’m so security-first because I’ve seen firsthand all the horrible consequences when security is optional. Security is a must-have. It has to belong in an MSP stack, and MSPs actually shouldn’t even deal with clients if the client says, “Oh, security is optional for me.”

So I am very, very security-first. So from day one, what we’ve done at Lexful is we said that we’re going to be SOC 2 Type 2 compliant. So the whole thing that we’re building is built in that framework. We are already in SOC 2 audit, by the way, so hopefully we’ll get the SOC 2 Type 2 compliance. That’s the earliest you can get, by the way, as a young company, by the end of this half. Yeah, so we have a never trust, always verify framework, and we do take it very seriously.

Robert Dutt: And similar issue, but from a different point of view, many MSPs, especially those outside the US, care about where data lives or even is in transit, or are required by regulation to care about where data lives or is in transit, whether that’s in-country, region-specific, or even locked down to the level of on-prem. I guess, how are you guys thinking about data residency and deployment flexibility as you scale and as your customer base scales?

Pinar Ormeci: Oh, yeah, 100%. So as part of the SOC 2 Type 2, we are GDPR compliant. We are California CCPA compliant. So from a data residency perspective, similarly, we use AWS because we’re a global cloud-native platform. So we have data centers in the US, but also in Europe, in Canada, in Australia. So based on need, we have no problems having data centers locally in the region the MSP resides.

Robert Dutt: You touched on this a little bit earlier, but I think for a lot of MSPs who are changing something like a documentation system that’s core to the business, it feels like there’s a risk there. Even if you see potential benefits, there’s also the challenge of leaving familiar systems, even if they aren’t your favorite things in the world. Can you elaborate a little bit on how you guys approach migration and early adoption so that partners can evaluate Lexful and still keep the business running at the same time? You touched on kind of having that parallel migration path. How exactly does that look for an MSP?

Pinar Ormeci: Oh, yeah. As an operational tool, you cannot disrupt the MSP operations. That’s fundamental. So that’s why we say migration without mayhem, and it’s actually one of our core features.

The other thing is we are very API-first, meaning even the product that we built is built on APIs. Our front end and back end are decoupled. Everything we do is via APIs. We have a RESTful API already out there for the MSPs to utilize.

And for the migration as well, we have an API that automates the migration from an existing tool into the Lexful schema. But while we do that, we also have the MSP continue to use their existing tool while we bring that knowledge into Lexful. And then in that two-week trial, the MSP can use both platforms at the same time, really make sure all that data is there. They can validate that everything is to their liking and all of that. And at the end of that trial, if they continue to move with Lexful, then they can let go of their existing tool.

So yeah, migration is very important. And like I say, we automate the migration to the extent possible using the API. Of course, migration is not trivial in any tool, let alone a documentation tool, especially if the MSP has so much documentation. So we always suggest, do this after Friday. Your workday is over, or during the weekend. So just don’t do it Monday 9 AM, just in case, because it might take one hour, two hours or whatever. But having said that, hopefully the migration is the easiest part of switching to Lexful.

Robert Dutt: You’re working with AWS. I think you’re thinking on sort of a global scale, and why wouldn’t you, since it’s all online, it’s all technology. But as you think about global expansion, and I’m going to be biased here and say Canada in particular since that’s where this audience lives, how are you thinking about global focus? And also, I’m curious, as you’re talking to MSPs, what differences do you see in how MSPs think about and approach documentation, compliance, AI across the various regions that you’re talking to partners in?

Pinar Ormeci: I think Canadian MSPs are pretty amazing and very innovation-forward. They’re definitely thinking about AI, their clients. They’re not that different from the North American ones, obviously. So we have very mature MSPs in Canada. And I don’t see massive differences when it comes to Canadian MSPs versus American MSPs, honestly, because the level of maturity in both countries is similar.

So from a distribution perspective, we want to go wherever the pain points exist today when it comes to knowledge and documentation. And that is literally everywhere, right, Robert? So we are a global player and we also want to make it easy for the MSPs to get access to Lexful. We are working with Sherweb, we are working with Pax8. So the hope is that we will be part of those marketplaces definitely within this year.

So by the way, a lot of our developers are in Vancouver. So we have great ties to Canada. I’m actually flying on Sunday to Vancouver for some internal meetings next week. So from our perspective, everything we do, everything we envision, our vision, we are a global player. We want to be the de facto central intelligence layer the MSPs trust for years to come.

Robert Dutt: And along those lines, kind of looking forward, for an MSP who comes on board early days, as you guys are launching, how do you hope their business looks different a year from now after they’ve fully realized what you guys are doing and what you guys will do with Lexful over the course of that year?

Pinar Ormeci: Yeah, excellent question. So we are a paradigm shift. I really see us, remember those days, for people who are old enough, like we used to have no internet, man. Like we used to have encyclopedias and the books, and like, my background is in engineering, I’m an electrical engineer. If I didn’t know something, I had to go open a book and like, it was these weird times without the internet. And then suddenly there was the internet, where this collective information and you can search for anything and, you know, then Google and so on.

So that’s the paradigm shift that we are trying to bring the MSPs into. Instead of manual keyword-based search, manual updates and so on, now you live in that knowledge. Knowledge is always up to date. You do in-context troubleshooting. The technicians, they can be in co-pilot, they can be in their PSA, they can be in their Teams and they can just ask Lex to get the right answer contextually.

The next steps, and then whatever is new discovered in that discussion is automatically detected if there is a gap and then trickled down to the right SOP, right KB. So this is the paradigm shift that we are talking about, so that MSPs can focus on not the mundane, like, “Hey, we need to update this document,” try to incentivize technicians on actually what makes the money, what delights their customers.

They can be so much more strategic with their clients because just imagine now all the insights you can bubble up utilizing an AI and LLM that knows all your clients, that knows all the trends, that knows all the compliance needs. It is just a different game. So we’re really trying to bring the MSPs into an AI-first world because otherwise people will get left behind, right? The old ways don’t scale.

Robert Dutt: And finally, probably the most important question we’re going to ask today, and that’s good journalistic practice, right, to wait till the very end to ask the most important question. I do have to ask though, is it true that your AI is also your channel chief? And if so, how sure are you that Lex isn’t coming for your job?

Pinar Ormeci: Yeah, so I was like, you know, if you’re an AI-native company, we need to have some teammates that are not just human, but humanoid, let’s say. So we have as our channel chief a humanoid robot that has an LLM, has an NVIDIA chip. We have trained him on all the right things. Although at Right of Boom, people told me, “Oh, we thought he was a female,” but so yeah, Lex is amazing.

And he is very clumsy though, so I don’t know that he’s coming after our jobs that fast. But yeah, we’re living in some amazing times. It’s just really fascinating as a technical person myself who’s been in the tech industry for 20-plus years. It’s fascinating to be living in these times where everything is moving exponentially.

And yeah, so we do have a channel chief that is not a human. And he is with us at all the events that we go to. You can come to our booth and say hello, and then you can converse with him as well, right? Ask him like, “Hey dude, what do you think the MSP’s pain points are? Is Lex doing a good job? Is Pinar a good boss?” So he’ll have an opinion for you.

Robert Dutt: All right, so flesh-and-bone channel chiefs have been put on notice. They are in fact on the list of roles that can be replaced. But jokes aside, no matter how good Lex and his AI pals get, what’s kind of the one role in all of this that you think humans will always play no matter where the technology goes?

Pinar Ormeci: I think the judgment layer, at least for the, let’s say, near term, right? I honestly don’t know, 20 years… the thing is moving so fast. I keep reading Anthropic’s CEO and it’s just, things are changing a lot.

But in the near term, the human judgment is still paramount. Human in the loop is paramount. And with AI, you have to always trust, but verify. So at Lexful, we make it such that we give all the reasoning the AI is doing to reach that conclusion, all the links where it’s going. So we make sure that the hallucinations, if there are any, are minimized and the humans can verify everything. So the human in the loop is ultimately critical and they are the judgment factor.

And especially in the MSP channel, relationships are key. One of the things I love about the MSPs and this ecosystem is the community aspect, people helping each other. Then there’s MSPs being like, “Hey, we’re all on the same team” attitude. So I don’t think you can replace that for small, medium businesses. Ultimately, the best we can be is human. We are not AI, we are not robots. Humans, we’ve evolved to be social animals and community is such an important part of the MSP ecosystem.

I don’t think that’s going anywhere soon. So we are here, as we say at Lexful, not to replace expertise. We’re just here to expose it to more people so that the technicians can do more important jobs other than just wasting hours documenting or finding the right information.

Robert Dutt: I appreciate your taking the time. Good luck on rolling out and evolving Lexful. It will be exciting to see where things go from here. Thank you very much.

Pinar Ormeci: Thank you so much. Thanks for having me.

There you have it, a look at how AI may change your documentation system and maybe even provide a new business platform for your managed services business in the long run, courtesy of Lexful’s Pinar Ormeci.

I’d like to thank Pinar for joining us and thank you for listening. That wraps up this week on the podcast. We’ll be back on Monday with In Case You Missed It, our weekly roundup of channel news and trends that you need to know about. And next week and into the near future, we’ll be taking a look at why modern IT environments are increasingly hard to monitor and have a chat with our frequent guest, Tony Anscombe, about the security forces you need to know about.

Between now and then, please do subscribe to or follow the podcast in your podcast app of choice. And if it allows you to do so, please consider leaving a review or rating for the show. Have a great weekend. I’m Robert Dutt for ChannelBuzz.ca and I’ll see you around the channel.