Episode: Unlocking the Secret to Effective Feedback

In this episode, Dr. Stacey Ishman explores the art of giving effective feedback in academic medicine. She discusses common pitfalls in feedback delivery and introduces a powerful framework that focuses on the "ideal version" of a role rather than past shortcomings. Through personal examples and practical scripts, she demonstrates how to transform feedback conversations from defensive encounters into collaborative problem-solving sessions.

No need to take notes, just check out the Blog to get a summary of these insights.

If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, please DM me on Instagram @sishmancoach. You can also email me at [email protected]

This course is designed to help you set up your practice, learn finances 101, build a research program, build a national reputation, and prepare a personalized plan for promotion. My mission is to help you envision your ideal career and create a path to your version of success.

Join us to kickstart your career.

Dr. Ishman transforms how we think about feedback by shifting from a deficit-focused approach to an aspirational one. Her "ideal version" framework helps medical professionals deliver feedback that motivates rather than demoralizes, creating collaborative relationships that drive actual improvement. This episode is essential listening for anyone who regularly provides feedback in medical settings.

Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!)

If you are interested in getting in touch with us or providing topic suggestions, please: ● DM me on Instagram at @sishmancoach OR ● Message me on LinkedIn at https://www.linkedin.com/company/medical-mentor-coaching OR ● Email me at [email protected] OR ● Contact me at the website at www.medicalmentorcoaching.com/welcome

Episode 22: How to Be Selected to Speak at a Meeting When They Don't Know Who You Are YET

In this episode, Dr. Stacey Ishman tackles one of the biggest challenges facing early-career physicians: getting selected to speak at conferences when you're still building your reputation. She addresses the classic catch-22 of needing exposure to build credibility while needing credibility to get exposure, offering five strategic approaches to break through this barrier.

No need to take notes, just check out the Blog to get a summary of these insights.

If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, please DM me on Instagram @sishmancoach. You can also email me at [email protected]

This course is designed to help you set up your practice, learn finances 101, build a research program, build a national reputation, and prepare a personalized plan for promotion. My mission is to help you envision your ideal career and create a path to your version of success.

Join us to kickstart your career.

Key Points:

🎓 Ready to build your academic career with less chaos and more clarity?
Get in touch for a free checklist on optimizing your time and building your national reputation:

If you are interested in getting in touch with us or providing topic suggestions, please:

● DM me on Instagram at @sishmancoach 

● Message me on LinkedIn at https://www.linkedin.com/company/medical-mentor-coaching 

● Email me at [email protected] 

● Contact me at the website at www.medicalmentorcoaching.com/welcome

Please RATE, REVIEW, and FOLLOW the podcast on Apple or Spotify—or subscribe on YouTube.
Your future self will thank you. 💬

SHOW NOTES

Episode 21: Your Calendar Is Your Most Powerful Academic Tool

In this episode of the Medical Mentor Coaching Podcast, Dr. Stacey Ishman shares why your calendar is more than just a scheduling tool—it's your greatest asset for achieving academic success and avoiding burnout in the first 10 years of practice. She offers a practical, honest look at how early-career physicians can take back control of their time, align their schedules with their values, and protect the academic blocks that fuel career advancement.

No need to take notes—just check out the blog for a summary of these insights.

🎯 If you’re in your first 5 years of practice and want help mapping out your promotion path, DM me on Instagram @sishmancoach or email me at [email protected].

Key Points:

1. The Illusion of Control (00:44–3:10)

How Dr. Ishman’s early calendar filled up with other people’s priorities

Realizing that a full schedule ≠ intentional schedule

2. The Wake-Up Call (3:11–5:48)

A mentor helped her see the misalignment between time and goals

Recent example: spending too much time on real estate, not coaching

3. Anchoring with What You Can’t Control (5:49–7:58)

Use fixed obligations (clinic, OR time) as anchors

Research shows more time control = less burnout, more productivity

4. Protecting Your Best Brain Time (7:59–10:44)

Schedule high-cognition work during your peak hours

Pro tip: reverse-engineer optional meetings from end of day

5. Making Time for Academic Work (10:45–12:52)

Schedule large blocks (ideally half-days) for writing and research

Take 30 minutes weekly (e.g., Sundays) to plan ahead

6. EMR Time Drain & Documentation Hacks (12:53–17:23)

Data shows physicians spend 1–2 hours after work on notes

Document in real-time to avoid “recall tax”

Use smart phrases, templates, and aim for clarity—not perfection

7. Real-Time Charting with Patients (17:24–19:40)

Narrate your note-writing and plan aloud with patients present

This boosts communication and reduces after-hours work

8. Boundaries = Academic Survival (19:41–23:06)

Guard academic time fiercely—don’t fill it with random meetings

Faculty who protect 4+ hours/week are more likely to get grants/promoted

Avoid context switching; it kills productivity by 40%

9. Accountability Is a Secret Weapon (23:07–26:15)

Share your “ideal week” with admin staff and mentors

Train your scheduler to protect your academic blocks too

10. Take-Home Wisdom (26:16–end)

Schedule the work that gets you promoted

Finish notes during the workday

Set boundaries early—and ask others to help you keep them

🎓 Ready to build your academic career with less chaos and more clarity?
Get in touch for a free checklist on optimizing your time and building your national reputation:

DM on Instagram: @sishmancoach

Message on LinkedIn: Medical Mentor Coaching

Email: [email protected]

Website: medicalmentorcoaching.com/welcome

Please RATE, REVIEW, and FOLLOW the podcast on Apple or Spotify—or subscribe on YouTube.
Your future self will thank you. 💬

In this episode, Dr. Stacey Ishman tackles one of the most critical yet overlooked aspects of academic medicine: understanding your institution's promotion criteria from day one. She reveals why many physicians waste years on activities that don't align with their promotion requirements and provides a strategic framework for building an intentional path to advancement. No need to take notes, just check out the Blog to get a summary of these insights. If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, please DM me on Instagram @sishmancoach. You can also email me at [email protected] This course is designed to help you set up your practice, learn finances 101, build a research program, build a national reputation, and prepare a personalized plan for promotion. My mission is to help you envision your ideal career and create a path to your version of success. Join us to kickstart your career. Key Points: Introduction: The Promotion Reality Check (0:02 - 0:48) Why promotion isn't just about being busy or saying yes to everything The importance of having an intentional plan that aligns with your interests and career goals Common mistakes that lead to promotion delays or denials Know Your Institution's Specific Criteria (0:49 - 2:45) Understanding that criteria vary significantly by institution and track Identifying whether you're on tenure track, non-tenure track, clinician educator, or clinician researcher path Getting the actual promotion document and talking to administrators about unwritten requirements Understanding authorship requirements and what counts toward promotion Promotion is a Narrative, Not a Checklist (2:45 - 5:20) Dr. Ishman's personal story of scattered early-career activities across multiple topics The importance of creating a coherent story that shows intentional progression How to build a focused narrative around your niche expertise Transitioning from general activities to a specialized focus area Decode the Action Verbs (5:20 - 6:45) Understanding what "contribute," "lead," and "demonstrate excellence" actually mean How each verb signals different levels of involvement and impact required Matching your activities to the specific expectations for each promotion criterion Create a Realistic 5-Year Timeline (6:45 - 7:47) Reverse engineering your promotion goals from target date Years 1-2: Establishing your niche, finding mentors, building systems Years 3-4: Leading projects, mentoring others, growing national visibility Year 5: Formal review preparation and submission Building in buffer time for delays and processing Set Aligned, Clear Targets (7:48 - 9:30) Specific benchmarks: 3-5 publications per year with increasing senior authorship Strategic approach to first vs. senior authorship early in career Building national visibility through invited talks and conference panels Importance of teaching evaluations and curriculum development Strategic Service Selection (9:30 - 10:45) Choosing committee work that aligns with your research and career focus How to politely redirect service requests that don't fit your trajectory Balancing institutional needs with personal career development Funding Strategy (10:45 - 11:10) Starting with internal funding and foundation grants Importance of mentorship in early grant applications Building toward external funding over time Track Everything Systematically (11:10 - 11:37) Maintaining a live CV in your institution's format Creating a promotions folder with evaluations, letters, and feedback Monthly logging system for activities and accomplishments Using templates and tools for organization Summary: Dr. Ishman emphasizes that successful academic promotion requires understanding your institution's specific expectations, translating the action verbs in criteria documents, building a strategic timeline, and creating a coherent narrative that shows intentional career focus. The key is being proactive and organized from the beginning, rather than reactive in year five. Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!) If you are interested in getting in touch with us or providing topic suggestions, please: DM me on Instagram at @sishmancoach OR Message me on LinkedIn at https://www.linkedin.com/company/medical-mentor-coaching OR Email me at [email protected] OR Contact me at the website at www.medicalmentorcoaching.com/welcome

Episode 19: Envisioning Your Ideal Career

In this episode of the Medical Mentor Coaching Podcast, Dr. Stacey Ishman dives into how early-career physicians can build a fulfilling and aligned professional life by starting with their core values, mission, and vision. Through personal stories and real-life examples, she walks listeners through the practical steps of defining what matters most, auditing their current work, and creating a plan that actually matches their long-term goals.

If you're feeling overwhelmed, disconnected, or unsure about what direction to take in your first 10 years of practice, this episode is your roadmap to clarity.

No need to take notes—check out the Blog for a written summary.

If you're ready to go deeper, the Academic Kickstarter Course helps early-career physicians build a customized, promotion-aligned career strategy. DM @sishmancoach on Instagram or email [email protected] to learn more.

Key Points

Introduction: Defining Career Fulfillment (0:00–2:54)

Stacey shares how she lacked focus early on in her academic career.

Realization that aligning with a niche—pediatric sleep apnea—helped her grow quickly.

Clarifying Values (2:55–7:20)

How values shift over time and why they’re the cornerstone of a fulfilling career.

Examples of Stacey’s current core values and how she uses them to make decisions.

The Power of Saying No (7:21–9:48)

How values help filter requests.

Healthy vs. unhealthy guilt and how to use guilt as a feedback tool.

Clarifying Your Brand (9:49–11:30)

Why being “all over the place” hurts your visibility.

The importance of alignment in publications, talks, and committees.

Crafting a Mission and Vision Statement (11:31–15:42)

Mission = what and why; Vision = what it looks like in 5–10 years.

Stacey’s examples of her evolving mission from research to coaching.

Real-Life Coaching Stories (15:43–18:15)

How helping others align with their own values resulted in national recognition.

Tips on leveraging panels, papers, and speaking invitations to align with your brand.

Audit Your Life & Calendar (18:16–22:01)

Does your schedule reflect your priorities?

Aligning time blocks with values to maintain focus and joy.

Final Action Steps (22:02–24:50)

Write down top values

Create mission and vision statements

Audit your calendar and make aligned changes

Myth-busting: You do not have to say yes to everything to get promoted.

Join the Academic Kickstarter Course (24:51–end)

How to build a personalized promotion plan with coaching support

Call to connect via DM, email, LinkedIn, or website

🔁 Know someone who needs this? Share this episode and help them kickstart their career the right way

Connect with Dr. Stacey Ishman
📧 Email: [email protected]
📸 Instagram: @sishmancoach
🔗 LinkedIn: Medical Mentor Coaching
🌐 Website: www.medicalmentorcoaching.com/welcome

Check out the Academic Kickstarter Course www.medicalmentorcoaching.com/kickstarter

🎧 Please RATE, REVIEW, and FOLLOW the podcast on Apple or Spotify to help others discover it.

Episode 18: Your First Attending Job – Setting the Stage for a Career You Love

In this episode of the Medical Mentor Coaching Podcast, Dr. Stacey Ishman welcomes new attending physicians with a practical and empowering guide to launching a fulfilling academic medical career. Drawing on two decades of mentoring and her own experience navigating academic medicine, she shares tangible strategies to help you create a career with intention—from crafting an ideal weekly schedule to choosing the right “yes” opportunities.

🎧 No need to take notes—get the Academic Launchpad Guide for New Attendings by emailing [email protected] or DMing @sishmancoach on Instagram.

1. Welcome Back & Episode Purpose (0:00 – 1:07)

Acknowledge the podcast's return

Purpose: Support for early-career attendings as they step into leadership and autonomy

2. The Power of Intentional Career Design (1:07 – 2:38)

Your career doesn’t just happen—design it

Ask yourself what your ideal Tuesday looks like

Think about how clinical, teaching, and research time fit into your life

3. Academic Kickstarter Framework (2:38 – 3:59)

Four key pillars:

Envisioning your ideal life

Setting up your practice

Creating your research plan

Building your promotion plan

Coaching as a GPS: accelerates clarity and progress

4. Vision Post-it Exercise (3:59 – 5:10)

Create a sticky note with your top 3 career goals

Use it to guide decisions and set boundaries

5. Setting Up Your Clinical Practice (5:10 – 6:00)

Clinic structure: slots, templates, breaks, smart scheduling

Aligning your clinical load with your energy

6. Building a Research and Promotion Plan (6:00 – 7:00)

Know your niche—focus creates visibility

Promotion starts now—know your criteria early

7. Track Your Growth in Real-Time (7:00 – 7:53)

Use a project sheet or enhanced CV

Include outcomes: number of patients, growth in volume, productivity stats

8. Strategic Yes and Gracious No (7:53 – 9:56)

Yes isn’t forever—be strategic

Watch out for the “perpetual helper” trap

Sample scripts for respectful no’s and sponsor-style referrals

9. Invest in Relationships (9:56 – 11:28)

Build vertically (mentors, sponsors) and laterally (peers)

Advice: “Work with people you like”

Consider a personal board of advisors

10. Protect Space for Growth (11:28 – 13:03)

Academic time is sacred—don’t trade it away

Block time for strategic work weekly

Creative work and personal interests matter too

11. Final Thoughts & Call to Action (13:03 – End)

You get to lead your career—don’t outsource your path

Download the Academic Launchpad

Rate, review, and follow the podcast

Connect:

Instagram: @sishmancoach

LinkedIn: Medical Mentor Coaching

Website: www.medicalmentorcoaching.com/welcome

Email: [email protected]

In this episode, Dr. Stacey Ishman discusses the impact of context switching on productivity, patient care, and overall well-being for physicians. She offers insights into the challenges of multitasking and provides strategies for managing interruptions and improving focus in academic medicine.

No need to take notes, just check out the Blog to get a summary of these insights.

If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, check it out on the website.

This course is designed to help you set up your practice, learn finances 101, build a research program, build a national reputation, and prepare a personalized plan for promotion. My mission is to help you envision your ideal career and create a path to your version of success.

Join us to kickstart your career.

Key Points:

   - Explanation of context switching and its prevalence in medical practice

   - Surprising statistic: Only 2.5% of people can effectively multitask

   - Context switching reduces productivity by 20-40%

   - It takes an average of 23 minutes to fully return to an original task after an interruption

   - Primary care physicians experience 5-23 interruptions per hour

   - Creating focused work periods and minimizing interruptions

   - Grouping similar tasks together

   - Setting up structured periods for uninterrupted work

   - Interruptions during medication-related tasks increase error rates by 13%

   - Each interruption is associated with a 12% increase in procedural failures

   - High cognitive load linked to 30-40% decrease in diagnostic accuracy

   - Impact of context switching on mental fatigue and decision-making abilities

   - Importance of managing cognitive load for maintaining mental sharpness

   - Connection between constant interruptions and physician burnout

   - Strategies for prioritizing tasks and enhancing work quality

   - Time blocking techniques, including the Pomodoro method

   - Creating smarter to-do lists

   - Batching similar tasks

   - Practicing intentional context switching

Summary (13:45 - end)

Dr. Ishman emphasizes the importance of reducing context switching to improve productivity, patient care, and personal well-being for physicians. She provides practical strategies for managing interruptions and creating focused work periods, highlighting the long-term benefits for career advancement and quality of life in academic medicine. 

Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!)

If you are interested in getting in touch with us or providing topic suggestions, please:

In this episode, Dr. Stacey Ishman shares her personal journey of rediscovering emotional awareness after years of emotional detachment in medical practice. She discusses the importance of acknowledging and processing emotions for physicians, offering insights and practical tips to help physicians reconnect with their feelings.

No need to take notes, just check out the Blog to get a summary of these insights.

If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, check it out on the website.

Key Points:

Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!)

If you are interested in getting in touch with us or providing topic suggestions, please:

Episode 15: How to Get People To Do What You Want

In this episode, Dr. Stacy Ishman discusses the art of giving effective constructive criticism, focusing on how to provide feedback that builds people up rather than shutting them down. She shares personal insights and practical advice on improving communication skills for physicians and mentors.

No need to take notes, just check out the Blog to get a summary of these insights.

If you are interested in my Academic Accelerator Course designed to chart your personalized path to promotion for physicians in the first 5 years of practice, please DM me on Instagram @sishmancoach. You can also email me at [email protected]

This course is designed to help you set up your practice, learn finances 101, build a research program, build a national reputation, and prepare a personalized plan for promotion. My mission is to help you envision your ideal career and create a path to your version of success.

Join us to kickstart your career.

Key Points

   * Dr. Ishman's background and the podcast's focus

   * Importance of effective feedback in medical careers

   * Drawbacks of negative feedback in medical training

   * Issues with the "feedback sandwich" approach

   * Differentiating between critiquing and insulting

   * Importance of comparing performance to the ideal

   * Contrasting poor and effective feedback examples

   * Providing specific, actionable feedback

   * Being direct without sugarcoating

   * Explaining the impact of behavior

   * Framing feedback in terms of specific actions

   * Benefits of immediate feedback

   * Implementing real-time feedback in medical settings

   * Orienting feedback towards future improvement

   * Examples of future-focused feedback phrases

   * Immediate acknowledgment of good behavior

   * Collaborative planning and ongoing support

   * Recap of key points for effective feedback

    * Overview of course benefits

    * Invitation to join the waitlist

Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!)

If you are interested in getting in touch with us or providing topic suggestions, please:

●  Contact me at the website at www.medicalmentorcoaching.com/welcome

In this episode, Dr. Stacey Ishman discusses the art of decision-making for early-career physicians, focusing on when to accept or decline opportunities. She offers practical advice on aligning choices with personal goals and maintaining a balanced approach to career advancement.

No need to take notes, just check out the Blog to get a summary of these insights.

Key Points:

Please RATE, REVIEW and FOLLOW the Medical Mentor Coaching Podcast on your favorite app (well Apple and Spotify since that is where we are right now!)

If you are interested in getting in touch with us or providing topic suggestions, please:

●  Contact me at the website at www.medicalmentorcoaching.com/welcome