We are all time poor and need to use our time as wisely as possible. So in today’s episode of The Agency Accelerator Podcast, I’m going to share with you my favourite productivity tools, techniques and hacks to be more efficient with your time and focus on what really matters to ‘move the needle’ for your agency.

These reminders are timely for me at the start of the year so I know you will find them useful!

Time Stamp

[1:18] Bigger picture first: start with a vision for your business and everything else will fall into place

[2:22] The importance of breaking down your time into 3 categories: revenue, strategy, and admin

[3:58] Plan out your day and assign time-slots to each task

[5:50] Use morning and evening rituals and set your top 3 goals for the day

[7:33] Stay focused with time blocking

[9:09] Batch content: The ultimate productivity technique

[10:15] There’s no such thing as multitasking - just multi distractions1

[11:30] So make sure you remove all the distractions

[13:11] Saying YES to something means saying NO to something else

[13:53] Clear out your inbox daily to start fresh the following day

[15:01] Use your time wisely: qualify your prospects well

[16:29] Delegate as much as you possibly can

[18:34] Using the concepts of a ‘notional hourly rate’

[19:02] Use the right project management and communication tools

[20:09] How my reMarkable has improved my organisation

Have I missed any? I’d be curious to know what are your favourite productivity hacks? 

And as ever, if you found this episode useful, please consider leaving a review.

Quotations

• “Plan your day down to the nearest half an hour. Overestimate how long things will take, and you can make sure you're ticking every single item off by the end of the day.” - Rob Da Costa
• “There is no such thing as multitasking so do one task at a time and you'll be much more efficient.” - Rob Da Costa
• “Consider really carefully what you say YES to. Be willing to say NO more often, and that gives you the space to say YES to the things that are really important in your day.” - Rob Da Costa

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If you enjoyed today’s episode please scroll to the bottom, tap to rate (with five stars :-), and select “Write a Review.” Then be sure to let me know what you loved most about the episode!

Also, if you haven’t done so already, subscribe to the podcast.

Useful links mentioned in this episode:

• Listen to the What is your “notional hourly rate”? episode
• Amazing Marvin
• Asana
• My reMarkable
• Find out more about how to improve your productivity in my YouTube Channel
• Download my productivity tools guide
• Get in touch with Rob at [email protected]