Host’s note: You will notice that Art Gelwicks stopped speaking about 13 minutes into this week’s ProductivityCast about the GTD step, Organize. Unfortunately, there were technical difficulties. Our apologies for any parts where it may sound like we jumped from segment to another; it’s likely where Art was speaking and his audio wasn’t available.

That said, this is episode three, on Step Three of the Workflow Diagram / Map, Organize, in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team–as long-term practitioners, critics and observers of GTD.

“Being organized simply means that where something is matches what it means to you. No more, no less.” ~David Allen

In this cast, we cover how and where to organize after clarifying items in our inboxes, so that we can effectively trigger next actions when we have discretionary time to make progress on our projects and tasks.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/041 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Organize - Getting Things Done (GTD)

Ray Sidney-Smith

Augusto Pinaud

Art Gelwicks

Show Notes | Organize - Getting Things Done (GTD)

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Getting Things Done: The Art of Stress-Free Productivity by David Allen

The Happiness Advantage: How a Positive Brain Fuels Success in Work and Life by Shawn Achor

“Getting Things Done: The Science behind Stress-Free Productivity” (p. 5 flowchart with processing/organizing questions)

Evernote

Remember the Milk

Google Calendar

Mind42

Simple Mind

FreeMind

Tony Buzan

Goodnotes 4 (iOS)

Raw Text Transcript | Organize - Getting Things Done (GTD)

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hos...

This is episode two, on Step Two of the Workflow Diagram / Map, Clarify (formerly Process), in our nine-part series on the Getting Things Done (GTD) personal productivity methodology and eponymously-titled book, from the perspective of the ProductivityCast team--as long-term practitioners, critics and observers of GTD.

“Without a next action, there remains a potentially infinite gap between current reality and what you need to do.” ~David Allen

In this episode, we discuss how we all define Clarify and how we process/clarify in our own systems today, as well as what challenges we see GTD practitioners face and how to overcome those issues in day-to-day productivity.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/040 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Evernote

Toggl

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling productive life? Then you've come to the right place productivity cast the weekly show about all things productivity here your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks

Raymond Sidney-Smith 0:19

Welcome back everybody to productivity cast the weekly show about all things personal productivity I'm recently Smith i'm joined with my co host Augusto Pinaud. How's it going? Good morning, Francis Wade and Art Gelwicks. How are you gentlemen? Great. I'm doing well, we are going to be talking about the second stage of the workflow diagram within getting things done by David Allen. And this is the stage that he calls processing and the first edition or clarifying in the second edition. And so for the rest of our discussion today, just know that we may note processing or clarifying as, as the terms sort of equally, okay, so I wanted to start off the discussion with how each of us defines the term processing or clarifying in the context of GTD, what we remember, say, from what David Allen told us, it was in in our readings of the book, and how we determine or define that in our practices today, and our productivity systems today, because they obviously change over time, I don't think that the term processor clarify is immutable, just because over time, the way in which we do it is so fundamentally different, because if we do it, and we do it well, long enough, it changes, we become better at it. And therefore processing clarifying becomes a different process for ...

Over the next nine episodes, we are going to be in conversation about Getting Things Done: The Art of Stress-Free Productivity by David Allen. We are going to talk about each of the steps in the GTD Workflow Diagram / Map. We will cover capturing, clarifying, organizing, reflecting and engaging, then a discussion about Weekly Review. Finally, we will cover what we wish we knew when we started our GTD practices many years ago.

In this first cast in this series, we discuss GTD's first step in the Workflow Diagram / Map, Capture. Capture is more than simply writing things down. GTD gives us a cohesive method for getting all of our incompletes and commitments into places where you know you'll look at it again.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/039 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Getting Things Done Virtual Study Group (live call-in discussion and podcast)

Getting Things Done by David Allen

Perfect Time-Based Productivity (2nd Edition) by Francis Wade

Google Keep

OmniFocus

Amazon Echo Devices (voice-based assistant)

Remember the Milk

Evernote

Livescribe smartpen and notebooks

Everlast reusable notebooks (not the Wave Rocketbooks - do not microwave these!)

Amazon Kindle

How to Escape the Zeigarnik Effect

Francis has a self-assessment for Capturing Skills: https://www.proprofs.com/quiz-school/story.php?title=how-good-are-you-at-capturing

Raw Text Transcript

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity here, your host Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17

In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your life.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/038 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | The Evening Routine

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes | The Evening Routine

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Outlook

Skedpal

Evernote

Willpower: Rediscovering the Greatest Human Strength by Dr. Roy Baumeister

Apple Pencil

Goodnotes

Remind Me Pro

10 Evening Routines That Will Make You Productive at Work and Life

The 4-Step Journey To A Productive Evening Routine

Checker Plus

Blue Light Blocking Glasses

Google Calendar

Remember the Milk

18 Minutes: Find Your Focus, Master Distraction, and Get the Right Things Done by Peter Bregman

Raw Text Transcript | The Evening Routine

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17

Welcome back everybody to productivity cast the weekly show about all things productivity. I'm recently Smith and I'm joined here today with my co host Augusto Pinaud how's it going?

Augusto Pinaud 0:27

it's going awesome. Good morning. How are you today? Good day.

Raymond Sidney-Smith 0:31

How's it going, Francis? Francis Wade. Good. Good. Good to be here. So in the last episode,

There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal productivity. In this episode of ProductivityCast, we discuss the power of routines, and specifically look at the morning routine. We discuss each of our morning routines and discuss some challenges facing building a good morning routine.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/037 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | The Morning Routine

Ray Sidney-Smith

Francis Wade

Art Gelwicks

Show Notes | The Morning Routine

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Why Rituals are Superior to Habits

Flow: The Psychology of Optimal Experience by Mihaly Czikszentmihalyi, PhD

A Workday in my Life With Evernote

Duolingo

Mango Languages

Raw Text Transcript | The Morning Routine

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place. Productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Good morning,

Raymond Sidney-Smith 0:17

everybody. And welcome to productivity cast, the weekly show about all things productivity. I'm Ray Sidney-Smith and I'm joined here today with Francis Wade and Art Gelwicks. Welcome, gentlemen. Good

Unknown 0:28

morning, Ray waiting for this morning. Good

Unknown 0:31

morning, everyone. Good

Raymond Sidney-Smith 0:33

to have you both. Today, we are going to be talking about routines. And specifically today in the next this in the next episode, we're talking about morning routines today. And in the next episode, we're going to be talking about evening routine. So we're going to talk about how we bookend our days to be more productive. So I wanted to start us off with the definition of routine and talk a little bit about why routines are important and how they benefit us, we're going to then go around and talk about our own morning routines, what really underlies what's the framework under underneath which we created our routines. And then we'll talk about some of the design challenges for implementing a morning routine,

Commonly, we discuss how to better manage your personal productivity through the effective use of task lists. Today, we discuss a counterintuitive productivity concept that Augusto Pinaud has been using for many years--the "Do-Not-Do" List. In this way, this is another use of task lists but, in this case, it's a way to identify what you shouldn't do. In this episode of ProductivityCast, we discuss the idea of the Do-Not-Do list and how you might use it in your personal productivity system.

(If you’re reading this in a podcast directory/app, please visit http://productivitycast.net/999 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | The Do-Not-Do List

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes | The Do-Not-Do List

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

How Do I Create a Not-to-Do List? by Michael Hyatt

Levenger - Steve Leveen

Getting Things Done by David Allen

Raw Text Transcript | The Do-Not-Do List

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio).

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity. Cast, the weekly show about all things productivity, hear your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17

Welcome back everybody to productivity cast, the weekly show about all things personal productivity. I'm Ray Sidney-Smith and I am joined here today, as usual by Augusto Pinaud, Francis Wade and Art Gelwicks. Good morning, gentlemen. Good morning. Hey, guys, great to have you all here. Today, we are going to be talking today about something called the do-not-do list in deference to not messing up what this very vital productivity tool can be to you. I'm going to pass the microphone over to a goose. Joe okay. So do you want to explain to our audience a little bit about what the do-not-do list is and and how it functions. And then we can get into conversation about how it might be practical in a productivity system. Yes.

Augusto Pinaud 1:04

So I discovered that the idea of the do-not-do list a long, long time ago. And it was under the understanding that as you get into being more productive, getting more into productivity, getting done the most important things, there is also a set of things that you should have stopped doing that you need to pay attention is not only what we do, but he's also us important what we stopped doing because there are things that are simply not wor...

Do you use paper for your productivity system? Do you use a digital system? Or, a hybrid productivity system? In this episode of ProductivityCast, we highlight the Bullet Journal, an all-paper productivity system developed by a productivity enthusiast, Ryder Carroll. It doesn't matter what you use, you can learn a thing or two about your own productivity system when you look at how others "on the other side" use their systems to get more done.

(If you’re reading this in a podcast directory, please visit http://productivitycast.net/035 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | What is the Bullet Journal?

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes | What is the Bullet Journal?

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Bullet Journal

Bullet Journal - Getting Started

Example of a Bullet Journal - Ryder Carroll - Image

More artistic version - Image

Dash Plus

Bullet Journal Companion (iOS)

Evernote

MSFT OneNote

MSFT Office Lens (iOS) (Android)

Bullet Journal Resource Center

WTF is a Bullet Journal

Robert’s Rules of Order, 11th Edition

Raw Text Transcript | What is the Bullet Journal?

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Welcome

Raymond Sidney-Smith 0:17

everybody to productivity cast episode number 35. And I'm Ray Sidney-Smith. I'm joined here today with my co-host, Augusto Pinaud. Good morning, everybody.

This week, we discuss on ProductivityCast the importance of productivity habits and/or routines. What are your best productivity habits/routines? And, we ask that of each of the ProductivityCast teammates. Spend some time thinking this week about how you can level up your productive habits and/or routines. And, let us know about them in the comments!

(If you’re reading this in a podcast directory, please visit http://productivitycast.net/034 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Productivity Habits/Routines

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes | Productivity Habits/Routines

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Tiny Habits program (BJ Fogg, PhD)

Mini Habits: Smaller Habits, Bigger Results by Stephen Guise

RescueTime

Todoist

Persistent starting (The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt-Free Play by Neil Fiore, PhD)

IFTTT

Evernote

Instapaper

Raw Text Transcript | Productivity Habits/Routines

Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is h:mm:ss.ms to h:mm:ss.ms (e.g., 0:00:00.000,0:00:04.000 starts at 0.00 seconds and ends at 4 seconds in the cast's audio).

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Are you ready to manage your work and personal world better to live a fulfilling, productive life, then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks.

Raymond Sidney-Smith 0:17

Welcome back everybody to productivity cast, the weekly show about all things personal productivity, I'm Ray Sidney-Smith and I'm joined here today as always with Augusto Pinaud and I have with me Art Gelwicks and Francis Wade. Today we're going to be discussing one of my favorite topics to discuss, which is habits and routines and why you should have a habit or routine and what some of the criteria are for a good productivity habit, and a routine. And then what I thought would be really fun is for us all to go round robin and choose our what we believe is our best productivity habit or routine and, and then we can kind of each discuss with one another why we've chosen that as our best habit or routine. So let's start off with what any of us believe are maybe a crite...

We get up every day, and we walk out of the house with the tools we need to get through the day. Do you stop and think about what it is that you carry, and why? Are there things that could help you? Are you carrying items that you don’t need? In this episode of ProductivityCast, the team discusses their everyday carry for personal productivity.

(If you’re reading this in a podcast directory, please visit http://productivitycast.net/033 for clickable links and the full show notes and transcript of this cast.)

Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Everyday Carry, Productivity Edition

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Art Gelwicks

Show Notes | Everyday Carry, Productivity Edition

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Augusto

Briggs & Riley Baseline Rolling Cabin Bag

iPad

Apple AirPods

Art

Motorola Moto Z2 Force

Fieldnotes notebook

Leatherman multi-function tool

Todoist

Chromebook

Midori’s Traveler’s Black Leather notebook

Ray

SIM tool

Mini multi-function tool with belt holder (Leatherman)

Leather pen holder with two pens

Cole Haan Men's Credit Card Holder

Micro-USB to USB-C adapter

Lesoom Bluetooth headset

WysiWipes Multi-Purpose Wipes (one to two tablets)

Blistex medicated mint lip balm

Business card holder

Episode 10 - The Most Productivity Smartphone

Alton Brown

Raw Text Transcript | Everyday Carry, Productivity Edition

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Are you ready to manage your work and personal world better to live a fulfilling, productive life, then you've come to the right place productivity cast,

In this cast, we tackle the questions:

* What is rejuvenating, re-charging, and rebooting your personal productivity system? And, what reasons might lead you to need a reboot of your personal productivity system?

* What are existing methods you know of or have tried for rejuvenating your productivity?

* What are some hurdles to be mindful of when doing a rejuvenation/recharge/reboot of your system(s)?

The ProductivityCast team discusses how they view and approach productivity rejuvenation and overcome obstacles to having a well-maintained personal productivity system. Enjoy! Give us feedback! And, thanks for listening!

If you'd like to discuss this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).

In this Cast | Rejuvenating Your Personal Productivity System

Ray Sidney-Smith

Augusto Pinaud

Francis Wade

Show Notes | Rejuvenating Your Personal Productivity System

Resources we mention, including links to them will be provided here. Please listen to the episode for context.

Dunning–Kruger effect

Sherlock Holmes by Sir Arthur Conan Doyle

Hercule Poirot by Agatha Christie

Daily Questions - Marshall Goldsmith

https://medium.com/@fwade/the-evergreen-guide-to-choosing-your-next-task-management-app-5e4ad21212af

https://medium.com/@fwade/3-superpowers-to-survive-improvement-overload-53a343e695e3

https://www.nbcnews.com/better/health/how-one-couple-saved-their-marriage-asking-each-other-simple-ncna833266

http://scheduleu.org/wp-content/uploads/2016/12/Slide1.jpg - graphic of time management system development from childhood

http://scheduleu.org/wp-content/uploads/2018/01/errors-in-execution.jpg - graphic of symptoms

2nd edition of Perfect Time-Based Productivity - http://perfect.mytimedesign.com

Raw Text Transcript | Rejuvenating Your Personal Productivity System

Raw, unedited and machine-produced text transcript so there may be substantial errors.

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Are you ready to manage your work and personal world better to live a fulfilling, productive life? Then you've come to the right place productivity cast, the weekly show about all things productivity, here are your hosts, Tracy Smith, and a goose open out with Francis Wade and our gal wicks.

Raymond Sidney-Smith 0:17

Hello, and welcome back everybody to Episode and of productivity cast, the weekly show about all things personal productivity,