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We show how to redesign a property management business so it funds the life you want in 2026 without a painful rebuild. We map role clarity, real delegation, process pruning, and KPIs so you move from operator to owner with confidence.

• defining a lived 2026 vision that supports lifestyle goals
• shifting from $10 tasks to $1,000-hour owner work
• giving teams authority, autonomy and outcome ownership
• pruning legacy processes and misaligned projects
• using EOS rocks that match the vision
• separating policies from processes and inviting team input
• building a visible scoreboard with leading and lagging KPIs
• shrinking the owner role as the business scales

There'll be a link in the show notes where you can reach out to us and we can talk about how to help you create that vision to set the business up, to help you achieve the lifestyle that whether it was a year ago, 20 years ago, that you created this business or bought this business or grew this business to be able to create so that you can have the lifestyle that you want, that you ultimately.
If you've got something valuable out of today's episode, please share it with a friend or colleague. And don't forget to subscribe and leave a review so you never miss out on future insights and strategies and tactics.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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We share a practical path to scale from 200 to 400 doors without doubling payroll by prioritizing efficiency, vision, and systems. We outline incentives, the three-year vision, and a single source of truth for policies and processes so the team can win without constant owner intervention.

• shifting from headcount growth to efficiency growth
• incentives that turn milestones into shared wins
• three-year vision for clarity and buy-in
• outside perspective, coaching and peer accountability
• active recovery to protect high-value work
• owner bottlenecks, fragility and system iteration
• building a rulebook of clear policies
• mapping core processes as repeatable plays
• creating a single source of truth for the team
• falling to the level of your systems, not goals

If you've got something valuable out of today's episode, please share it with a friend or colleague. And don't forget to subscribe and leave a review so you never miss out on future insights and strategies and active.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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Feeling like the bottleneck in your own company? We dig into the hard truth most property management founders face: being great at starting things but lousy at finishing them, then hiding in firefighting to feel useful. Mark shares how “Who Not How” reframed his growth strategy, why he finally hired a COO, and what it’s like to invite someone strong enough to see the mess behind the curtain—and hold you accountable.

We break down the task value ladder—ten-dollar, hundred-dollar, and thousand-dollar work—and how staying in the mud starves your business of strategic decisions that actually move the needle. You’ll hear a candid look at burnout mechanics: the manager self ordering the doer self into roles that drain energy, the emotional payoff of hero syndrome, and the moment your inner voice refuses to do one more misaligned task. From there, we get practical: challenge the belief that “I can’t afford it,” chunk the risk of a key hire into 30–60 day windows, and clarify whether you’re hiring into a ready-made seat or a build-and-own mandate.

We also cover the talent delta most owners underestimate. Paying 10–20 percent more for an exceptional operator can return 10x or 100x in output through tighter processes, faster leasing, cleaner onboarding, and fewer costly mistakes. If your systems aren’t perfect, recruit someone who can help build them—and be transparent about the starting point. Support them with a clear scorecard, real coaching, and the space to perfect the playbook while delivering outcomes.

By the end, you’ll have a blueprint to step out of the weeds, stop doing ten-dollar tasks, and focus on high-leverage choices: pricing strategy, capital allocation, talent density, and owner experience. Ready to replace burnout with traction and build a property management business that scales without you doing everything? Hit play, share this with a colleague who needs the nudge, and subscribe to get every new strategy as it drops.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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We challenge the myth that more software equals better operations and show why policy, process, and accountability outperform shiny tools. We share practical ways to document workflows, empower teams, build feedback loops, and use data to drive real outcomes.

• defining the “shiny object” trap and why tools stall
• framing problems before picking solutions
• coaching and accountability as execution force multipliers
• policy vs process and why separation matters
• three questions to audit your operations
• owner’s role in vision, team’s role in steps
• facilitation to balance owner vision with frontline reality
• culture change timelines and realistic expectations
• building feedback loops that actually close
• empowerment through responsibility, authority, autonomy

If you've got something valuable out of today's episode, please share it with a friend or colleagues
And don't forget to subscribe and leave a review so you never miss out on future insights and feedback to your success

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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The best insights rarely happen in rows of chairs. They happen on the walks between sessions, over vendor booths, and at the dinners you were bold enough to join. We pull back the curtain on how to turn a big industry event into real leverage for your property management business—more relationships, better ideas, and a clear path to visible leadership.

Tony and Mark dissect what truly matters at conferences: creating your own luck, embracing messy reps, and letting serendipity compound. We talk about the “wrangle the dragon” dynamic between visionary founders and strong COOs, why failing forward in public is a feature not a flaw, and how a single dinner can shift your growth trajectory. You’ll hear how specific gratitude and applied advice build trust with mentors, why vendor halls can outperform lecture halls, and how to leave with at least one implementable change that improves profit per door. We also explore a Churchill-inspired lens on specialization vs. breadth, and why entrepreneurs—mavericks by necessity—develop the range that makes teams stronger and companies resilient.

If you’ve ever wondered how to stop lurking on the sidelines and start shaping the room, this conversation gives you the playbook: pick your rooms, show up consistently, look like a fool until you don’t, and let better habits rub off on you. Expect practical strategies for networking with intent, capturing insights in the moment, and converting chance encounters into lasting partnerships that move your numbers and your reputation.

Subscribe for more straight talk on profitability, efficiency, and the leadership mindset that scales. If this resonated, share it with a colleague and tell us the bold step you’re taking at your next event. Your next breakthrough might be one conversation away.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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What if the smartest way to grow your company is the same way you finish an ultramarathon in a storm? We take you inside a rain-soaked Moab 240 where swollen riverbeds, sticky mud, and a mountain lion sighting became catalysts for sharper thinking about leadership, systems, and pacing your business for the long haul.

Tony breaks down the “forever pace” concept using heart-rate training, then maps it to the realities of property management: set your own cadence, ignore noisy comparisons, and pass the field through consistency. When an aid-station switch forced a fuel change, the team made a clean decision and moved. That adaptability mirrors what operators face when software shifts, legislation updates, or vendors change—problem solving beats perfection. 

The toughest call comes near mile 190 with an arrhythmia scare. Instead of chasing a top-20 finish, Mark power-hikes to protect the heart and secure the buckle. It’s a masterclass in resisting sunk-cost bias and choosing durable wins over risky sprints.

We also get tactical about rest and leverage. If you’re doing $10 tasks, you’re too tired to make $1,000 decisions. Active recovery, protected deep work, and clear delegation multiply output without multiplying hours. Crew leadership becomes a safety lesson: onboarding isn’t a checklist, it’s competence verified under stress. When the weather turns, preparation is culture, and culture carries you through the night.

Along the way, we preview a big move: hiring a COO to create true “rocket fuel.” From goal-setting to executive hiring, from owner relations to maintenance systems, this conversation blends endurance strategy with practical property management playbooks you can apply today. If you’re hungry for profitability, efficiency, and a business you actually enjoy running, press play and tell us: what will you slow down—or stop—so you can finish stronger? Subscribe, share with a colleague, and leave a review to fuel future episodes.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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What if on-time rent could become real buying power? We dive into a clean, consumer-friendly alternative to rent-to-own that helps residents earn equity credits without getting locked into a single property—and helps owners enjoy stronger retention, fewer vacancies, and better overall returns. Our Lease Equity Options model turns great payment behavior into credits residents can later apply toward purchasing any home through our brokerage, aligning incentives and making the path to homeownership tangible.

We walk through the mechanics: a modest enrollment fee, up to 24 months of 5% credits on on-time rent, monthly statements that show progress, and a 90-day notice plus rent-ready exit that speeds re-leasing. The result is a triple win. Residents stay longer and care more for the property because their credits feel like miles they don’t want to lose. Owners benefit from fewer delinquent accounts, lower turnover costs, and a deeper bench of high-quality residents attracted by word of mouth. Operators build a steady pipeline of transactions by serving renters when they’re ready to buy—without poaching from owners or pushing anyone into a decision.

We also address the pitfalls of traditional rent-to-own—dual contracts, vague purchase terms, legal exposure—and explain how to structure credits compliantly as buyer credits or commission reductions. Then we explore offer design that respects residents: clear disclosures, no junk fees, and options that can include refundable performance deposits to fund operations today while rewarding great outcomes tomorrow. To round it out, we share a stack of value-add services—from rent-ready inspections and premium marketing to eviction protection and remodel financing—that compound owner value and increase lifetime revenue.

If this model sparks ideas for your portfolio, hit play and then share the episode with a colleague. Subscribe for more practical strategies, and leave a review to tell us what you’d build into your own lease equity program.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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We trade rodeo stories for real strategy and dig into why maintenance is the biggest lever for trust, renewals, and owner ROI. We share ways to stop burdening owners with choices, celebrate savings, and turn boring statements into Wealth Builder reports.

• rubbing shoulders as the real conference ROI
• trust as the core promise in services
• maintenance touchpoints as high-impact moments
• recommendation-first repair communication
• celebrating vendor savings to reframe costs
• transforming statements into Wealth Builder reports
• using AI where it speeds resolution
• linking maintenance speed to renewal rates
• turning abstract metrics into clear owner value

If you've got something valuable out of today's episode, please share it with a friend or colleague
And don't forget to subscribe and leave a review so you never miss out on future insights and strategies and tactics

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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Are your clients more than just account numbers or addresses in your property management system? The profound lessons from the Strategic PM Summit challenge us to see beyond the surface and understand the complex humanity of everyone we serve.

When a tenant submits a maintenance request after a grueling 12-hour hospital shift where they may have lost a patient, or an owner nervously entrusts you with managing their life savings invested in a single rental property - these aren't just transactions. They represent pivotal moments in real people's lives. This episode dives deep into how recognizing and honoring these realities transforms service delivery and business success.

Mark Brower shares the emotional impact of presenter John DeJulius's approach to customer experience in his high-end salon business. The most striking takeaway? His "pay what you think is fair" pricing model, where clients can adjust their payment based on perceived value. We explore how this revolutionary feedback mechanism could be adapted for property management to create meaningful dialogue with clients before they resort to leaving negative reviews online.

The conversation takes an inspiring turn when discussing competitive positioning. Rather than lowering prices to compete with budget options, DeJulius's salons posted signs saying "We fix $10 haircuts." This brilliant strategy perfectly translates to property management: don't compete on price, position yourself as the solution to problems created by cut-rate competitors.

Whether you manage five doors or five thousand, this episode will challenge you to see your clients differently and run your own race instead of constantly measuring yourself against others in the industry. The most successful property managers don't just process maintenance tickets - they understand they're playing a meaningful role in people's homes, investments, and ultimately, their lives.

Ready to transform how you connect with owners and residents? Listen now, and discover how empathy becomes your strongest competitive advantage.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.

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Ever wonder why your property management business hits frustrating plateaus despite all your hard work? The answer might be hiding in your financials. In this enlightening conversation, Phil Mazur of The CFO Mission shares powerful insights on breaking through those invisible barriers through proper financial management.

Drawing from nearly 25 years of financial expertise, including his time as CFO at Evernest, Phil reveals the critical mistakes property managers make when scaling beyond 150-300 doors. The most common? Focusing solely on operations while neglecting the financial systems that would provide clarity and confidence for growth decisions.

"Most entrepreneurs are really good at doing the thing, but they're not really good at what happens when they get the money for doing the thing," observes host Tony Klein. This disconnect creates uncertainty about whether to invest in new staff, technology, or market expansion.

Phil explains why simply hiring a bookkeeper often falls short of what growing property management companies truly need. Instead, he advocates for developing financial systems that tell a relevant story - one that connects your business metrics to your personal goals and desired lifestyle. This approach transforms financial management from a dreaded task into a strategic advantage.

Perhaps most valuable is Phil's framework for breaking through growth plateaus. He outlines how property management businesses evolve from operational focus (under 150 doors) to people management (300+ doors) to leadership development (800+ doors), with each stage requiring different financial metrics and approaches.

Whether you're struggling with financial transparency, wondering if you can afford key hires, or simply tired of the emotional rollercoaster of checking your bank balance, this episode provides actionable insights to transform your relationship with your business finances. Connect with Phil at [email protected] to start your journey toward financial clarity and confidence.

visit pmsuccess.com for more value packed property management related information or to hire Tony as your property management coach.