Our final episode in our series on employee experience is about helping people who are leaving the company have a positive experience as they move on. Helping someone leave gracefully, providing a great last few days, and transitioning their work smoothly does just that. (If you’re the person leaving, listen to RJT Episode 55: The Art of Quitting)

When someone gives notice unexpectedly, what do you do? First, talk with them and understand their why. This is an opportunity for learning- could you have prevented it? What you learn could help you in retaining the rest of your people and recruiting new ones. Come in with curiosity, remorse, and ZERO defensiveness. This is a time to learn, and you need to calmly be wishing the person well.

As the person leaving, you want to be consistent in your why- you’re going to be asked why you’re leaving by your manager, HR, upper management, and peers- have your story consistent so that others aren’t caught flat-footed when learning about your reason for leaving.

If the person talks about things you could have prevented (for example, they were bored or felt stunted), sincerely apologize. Promise them that you will be better for the folks left behind. This helps with the leaver’s employee experience, but also they will help you by telling others things will improve (and you need to follow up on your promises!).

Once you’ve learned, talk about how THEY want to transition. Do they want a party celebrating their time on the team? Have they thought about transitioning the work? What and who do they suggest to take on different tasks? You will learn even more from that conversation and understand the inner workings of the job and team which will help with managing the group moving forward.

How you communicate the change to the rest of the team is important too. Talk about how the transition will work; if you’re recruiting, ask for referrals or interest; and make sure the messaging is consistent and clear for the team to know how to work together to move forward without this person. If the person doesn’t want people to know the real reason they are leaving (for example, a health issue), put together a clear and consistent message that the person is comfortable with.

For HR and leadership, make sure that your processes for leaving are clear. Where do computers, badges, and other equipment go? What happens with benefits? Paychecks? Vacation? Make it easy for the person to leave by having clear processes. For HR folks, if you learn from a leaver that the manager is nasty, look into it and see if there are things you can learn and do to improve the team’s experience moving forward.

And as a company, a big source of hires are bounce-backs - people who leave a company and then later return. Every person who leaves (either voluntarily or involuntarily) needs to be treated with dignity and respect and clarity for company reputation (unhappy people LOVE posting Glassdoor reviews), open the door for future hires, and putting good messaging out in the community.

Exciting new idea: we are doing a series on employee experience! Today’s episode is number 3 talks about the employee experience of every day life as an employee.

This is about understanding what each employee needs and wants and providing the training, tools, mentorship, and guidance to help them be successful.

And for employees, it means showing up and being the best you can be.

Generally, people leave companies because of lack of a supportive manager and/or a fear about the company’s future. They also leave because of career development, compensation, and logistics like commutes.

The #1 important thing about being an employee is the mutual understanding of what is expected and what it’s like to be in each role (meaning the manager needs to understand what their team member’s days are like). How do you find out? Do your 1:1 meetings and learn what their day is like. What do they like or not? Understand if your people are happy.

One great question to ask in a 1:1 is: what surprises have come up? Another is: what surprises have you experienced?

We share an example of a person having 2 jobs at competitors at once….and we blame the managers for not knowing they have the capacity for more. But, we also tell employees to communicate their capacity, their issues (along with solutions), and their goals so that their manager understands their role.

Companies, groups, and managers need to create psychologically safe places to bring up issues and when bringing them up, ICs, try to bring solutions. Oh, and managers, you don’t have all of the answers so get your team to brainstorm together to come up with the best solution.

Good managers understand an employee’s desire for challenge. Performance and career management are separate, but both related to employee experience which is why managers need to talk with employees to understand what they want from the job. You need to communicate with your manager about what you like and don’t like.

Performance management and Career Management are NOT the same thing. That said, you have to do a good job in your current role, even if you’re not looking to move up the career ladder. Being able to communicate that you’re happy to stay in your current role and not take on new challenges should be safe (managers listen up!), but you need to perform in your current role or ask for time off/accommodations to keep your performance strong.

A key piece of employee success is communication. Putting promised deliverables in a note or email, preemptively explaining missed deliverables, and keeping all stakeholders informed of progress.

Getting stuck and not asking for help can lead to performance issues. We recommend you reaching out so that you don’t remain stuck in the mud, missing deliverables, and having poor performance. You’d help others, so check your ego at the door and let them help you.

That said, don’t be the person always in crisis- it’s a performance issue. Being a team member is about give and take, so do your piece in the give and take of the team to avoid getting stuck. And when someone on your team is stuck, come up with solutions and try to help, even if there’s another solution that’s adopted.

Net net, communication is the key to employee experience. Keep information, solutions, and updates flowing and your experience will be a good one.

We're doing a series of podcast episodes on employee experience! Today’s episode is number 2, which talks about the importance of the onboarding process.

This episode is for EVERYONE AND ANYONE who is involved with the onboarding process -- managers, leaders, candidates, and interviewers. "Onboarding" is the term used for the plan and process for welcoming someone to a company and getting them trained up for their new role.

Onboarding is a, if not THE, critical piece of employee success. According to a Jobvite 2020 survey, 1 in 3 hires leaves a job in the first 90 days. In a Bamboo HR report about onboarding, they found that 70% of people decide if a job is right for them in the 1st 30 days, and 20% decide in the first week.

Given these overwhelming stats, onboarding is a critical piece of employee experience, and if not done well, it can lead to attrition, high costs, and overall hits to morale.

First impressions are essential, and those first days are crucial in making a first impression about what a job will be like. Onboarding can be broken down into several layers:

Onboarding happens over a few months.

Before you start. Hopefully, HR will send some material to inform you about the company and welcome you to the team - things like corporate logo swag, gifts, and welcome packages. That said, the key piece of welcoming someone before they start is the team supporting and welcoming someone as they go through leaving their old position and transitional activities necessary to start a new role. The silence between signing and starting brings anxiety to a new hire. Managers and folks on the team can call or email and say they can’t wait to see you.

Every new hire should have an itinerary for their first day, including a lunch if they’re in the office.

Managers should make a 30-60-90 outline (with input from the new hire) with people to meet, systems to log into, and projects to catch up on. Having a checklist is so helpful in letting a new hire know what they need to do.

Managers, another tip is to assign your new person a buddy so that they have a “ask me anything and you won’t feel dumb” person. This will help the new hire get up to speed tremendously.

Once the person has started, another way to welcome them to the team is to send an introduction to the company or team. Make sure the new hire has approved the information that you are sending out. Also, have a senior leader personally welcome them to the company. A 1-minute email or a 15-minute meet and greet makes a world of difference.

Even if you're not their manager, do you have a new hire that has joined your team? Reach out and set up time with them. Be a self-appointed part of the welcoming committee and share your tips and tricks that made your onboarding successful.

Another tip: make sure your new hire is invited to all relevant meetings (including the social ones), documents, and projects. We remember the helpers and the people who check in with us and include us while we’re onboarding.

Have you heard of "the 3 week freak out?" In week 3 on a new job, you’ve learned enough about what you need to do and feel overwhelmed, and we PROMISE that feeling will be gone by month 3. Don’t let the 3 week freak out ruin a new job experience. Make sure you check in on new hires at 3 weeks to see how they’re doing and reassure them.

Our mentor, J. Mike Smith, always uses the question, “What surprised you?”, in order to get more focused insights while reflecting on projects or processes. When you’ve onboarded someone, ask what surprised them -- and then make sure you adjust your onboarding program proactively for next time.

Onboarding occurs throughout the first YEAR (each annual event and each seasonal activity is their first in the new role), so checking in and taking the temperature on a new hire (and on all employees…..) continually is so so important. One-on-one check-ins are vital for maintaining employee experience.

When a new hire is coming in mid-project, make sure that they are updated, and if you're in the middle of a working meeting, let them know “we’ll talk about this later so I can catch you up” so they don’t feel lost. Background information is so helpful in getting someone up to speed.

When you’re a new hire and going through your own onboarding process, make sure to watch and to listen. Learn the culture and norms. Jump in, but also stay quiet and learn so that you can truly understand the place you joined.

We had an exciting new idea -- with today's episode, we kick off a series of episodes looking at the employee experience from many different angles. Today’s episode is number 1 in the series. We start by talking about the very beginning of the employee experience: the recruiting process. Future episodes will include onboarding, being an employee, career development, and leaving a company.

This episode is for EVERYONE AND ANYONE who is involved with the recruiting process -- managers, leaders, candidates, and interviewers. We've talked a lot about the recruiting process from the applicants perspective many times, but we also think looking through the eyes of folks inside the company is super informative, so in this episode, we look at that perspective as well.

**What is employee experience? **Employee experience is just that - the experience of working somewhere. We believe this experience starts even before you’ve interacted with a company, with your thoughts on their brand as an employer, but it starts being solidified in the recruiting process with your experience as a candidate.

The candidate experience starts with the application. Recruiters/hiring managers, have you checked out your application process lately? Is it up to date? Does it ask for a "Twitter" handle? If so, time to update. We recommend you apply to your jobs at least quarterly to make sure that it’s a smooth, easy, and pain-free process.

Our list of advice for people that are hiring:

A special episode: Liz and Kat are guests on the Truth, Lies, & Work Podcast, where they talked about difficult conversations at work.

Check out this episode with Liz and Kat on Difficult Conversations at Work, epsiode 137 of the Truth, Lies & Work podcast.

Listen to the episode right here or listen to this bonus episode right here in your Real Job Talk feed.

Welcome to Truth, Lies & Work, the award-winning psychology podcast brought to you by the HubSpot Podcast Network. Join hosts Leanne Elliott, chartered psychologist, and Al Elliott, business owner, as they help you simplify the science of work.

Meet Our Guests:

The Impact of External Events on Workplace Dynamics

How to Defuse Tension and Maintain a Positive Culture

Bringing Your Whole Self to Work

Aligning Company Values with Employee Behavior

When to Have the Uncomfortable Conversation

We have a letter! A listener asks us what they should do if everything is just good. They’re restless: work is good, they make good money, have work/life balance, but they're wondering if this is it. Our listener’s name is “Restless” and we explore how they should approach this mid-career moment.

First - everything is relative. The grass can be greener on someone else’s hill, but your grass may be really green to someone else. We tell Restless that they need to explore why they’re feeling this way. What is at the root of their restlessness? Is there something they want to achieve that they haven’t?

In the meantime, we told Restless to seek out some new projects, find out what other teams are working on, and see if he could participate or at least listen in.

Career mid-life crises are just as common as life mid-life crises. So, what do you do? Assess what’s going well and what you don’t want, and see if you can learn something new or push yourself in a new area to keep yourself moving.

We stress that learning and staying on top of trends and technologies is always important and going on a learning mission will help them feel fresh and less stuck.

We send Restless on a journey to understand their internal desires as well as an external exploration of what they aren’t doing. Start asking people - internally and externally - what they are working on, and see if you can join in - or at least observe to learn and expand your knowledge. By learning about what others are working on, we can be inspired and think of new things that are exciting.

We also tell Restless that sometimes in life we are all in at work, and sometimes we are doing our job and focusing on other things. Restless says they have work/life balance. We tell them to really lean into that and go to the baseball game, or appreciate that family time.

Restless’ life sounds pretty awesome: good pay, work/life balance, remote work, and interesting projects. We caution them to be careful when framing their restlessness so that they open a dialogue and not annoy people. It’s a pretty sweet situation and while we love the candor for us, they need to be really aware of their audience and approach the conversation from a place of curiosity vs complaining.

We tell Restless to lean into gratitude as an antidote for complacency and to look at work as a part of a whole, rich life.

We’re talking from experience about red flags, especially in the job search process, where your gut fits into decision making and how to listen for those flags.

Kat tells her story from 20 years ago about her first HR Leadership role where she joined a company working for a husband and wife team. The offer was lower than her comfort zone with a bonus to get her there. She then needed to clock in, which is unknown in leadership roles. When Kat got home from her first week on the job, she said to her husband, “One week down, 51 to go”, but in reality, she left after 6 months to preserve her mental health and well-being. This decision led to Kat starting her own business which has been thriving for 21 years.

Liz’s story is more recent. A recruiter sent an AI-written no-personality job description, and then there was a fast interview process which led to a funky feeling. The offer came with terrible benefits - a big red flag that shows you don’t care about people. The red flags were all true, and while she tried to focus on the positive, it ended up being untenable and her gut got a lot less twisty once she left.

One big flag to point out is this: would you take the job if you had a job? If the answer is no, why? If it’s because things don’t feel right, listen to that!

Official advice #1: The Job Description: Is it written by AI? Boring? Trying to help draw you in? Include company values? Do you know what the company does, what the job is, is there a career page selling you on the company?

Official advice #2: The recruiting process. What’s it like? Do you feel they know you at all? Is there a decision process or does it go on forever? Have you met your boss, a few colleagues? It’s a red flag if you don’t feel like they know what they want and what they’re looking for.

Official advice #3: Look at Glassdoor, PunchBowl, Reddit, and other sites that talk about the experience working at the company. Look for threads in the reviews- not just the 1 from an angry employee. Look at the recent feedback on what it’s like there. The score is important, but know that companies try to manipulate their score….pay attention if there are lots of positive reviews with zero substance.

Official advice #4: Is the team diverse? Look on Linkedin and see who works there. Is everyone white and under 30 in suits and ties? Do they indicate that they want diverse teams and points of view?

Official advice #5: Does the benefits package indicate that they care about their people? What’s covered? How much are they contributing? We’ve never seen a great place to work with terrible benefits.

Official advice #6: Do they encourage your questions? Answer directly? Belittle you for asking questions? RED FLAG. If you ever feel like your requests are being blown off, word salad or more, it’s a huge indicator of what the company is like to work at.

Official advice #7: Your gut is saying no. If you’re not excited about signing the offer, it’s for a good reason. It’s hard to not listen to your brain and your bank account, but let your gut have a say in the decision.

If you do go against your gut, we’ve got some clear advice for you.

Don’t announce it on Linkedin right away.

Don’t stop interviewing >> if your brain and your bank account win out and you try something new, it’s ok to keep interviewing if you really don’t think it’s a fit.

Be artfully honest when people ask you how things are going- lead with the positive, but tell people you’re still open to new opportunities.

If it’s not a big fit, look for the good people you haven’t met, the story, the learnings. There are good things that come out of good stints.

We have a letter! One of our listeners wrote to us with a question. They are stuck with what to do with their golden hancuffs. Their current employer was acquired by a larger company. The company wants them to stay, and has given them a year-long series of bonuses and severance if they stay long enough. But they'd also like to look around to see if there are other opportunities. They don’t know what to do about their bonus package in the job search: can they disclose it? Can they use it as leverage it as part of a job negotiation?

It’s a great question, and while we counseled them separately, we share our advice with each of you.

What ARE golden handcuffs? They’re a way that a company incentivizes you to stay with them vs leave after a major change. For example, our listener’s company was acquired and they have golden handcuffs that pay them over the next 6 months to stay with the company vs leave for another job.

For our listener, they get bonuses every 3 months and then another payment if you stay through the pre-determined transition period.

Because our listener is early career, we advised them to stay and get experience with acquisitions and use the bonus package to accumulate a nest egg (assuming they can tolerate it). And we also advised them to not start looking for a new job right away, and instead to take time to make a must-have list, and then start searching 3 months before their last day.

Can our listener use their package to get more money? If YOU are applying for jobs, you can’t use a retention program as leverage, but once someone is interested, or if you are being recruited, you may be able to use it. You can say “I’d love to be considered, but I have this retention package and am planning on staying through the end. Can you help keep me whole?” They likely won’t pay it all out, but maybe it will get you a sign-on bonus.

Deciding what’s right to do? Look at your must-have list, look at what you want to learn, and as opportunities come your way, make lists of pros and cons guided by your must-have list to balance learning, opportunity, stability, and happiness.

Another interesting opportunity may come from the new company, so doing your best post-acquisition and learning about the new company, new ways to do things, and meeting a new network of people is a huge opportunity.

Post-acquisition retention is an incredible learning opportunity. You have the opportunity to see how a new company does things and also see new groups and meet new people. Use the opportunity to learn and grow.

If you do get approached for a new job, tell them right away that you’re planning on staying through the period of your retention bonus and let them know what it looks like to see if they can help move you earlier. Stress that you’re most interested in learning, growth, and opportunity, and you’re willing to give up money for the right opportunity.

If you know you’re talking with a recruiter, write notes and make sure you’re ready for a clear and open conversation. Be confident in who you are, what you’re looking for, and what’s important to you.

Today we’re talking about all things Company-Paid. We're here to help you understand and navigate the world of expenses. Here are the Real Job Talk guidelines for using your company credit card.

Guideline 1: Look at your company handbook/rulebook and familiarize yourself with the company’s policies around expenses. There may be limits on hotels, guidelines around flights, and per diems for meals and drinks.

If you see friends during time in a new city, that needs to be on your dime - just like when you see friends at home. Your per diem is to cover you because you’re there for work, not for your cocktails with friends.

Guideline 2: If it isn’t told to you, ASK! Can you buy yourself a mouse, monitor, or new desk? Ask the recruiter or hiring manager what will be covered by the company.

Guideline 3: Convenience is key. You are traveling for WORK, so any bookings you do (hotel, office etc) need to be close to the work you are doing, not to the nearby city you’ve always wanted to visit.

If you travel to a city and you want to go sightseeing and learn about it, that's totally fine, but the time you spend as a tourist is on you -- because the company doesn’t need you doing it and it's not part of your job. That said, you can extend your trip with a later flight after your personal travel (the company owes you a round trip ticket, the dates are less important), but the hotels and food during your tourism are on you.

Guideline 4: Treat the company’s money like your own. Want an upgrade for extra leg room, but that’s not in company policy? That’s on your dime. Think about saving up your per diem to buy your family dinner on your way home from the airport? The company doesn’t owe your family dinner -- and they could fire you or at least lose trust in you if they find out.

Bottom line: it’s not smart to abuse expenses. You could get fired. Don’t be fired for something so avoidable.

Guideline 5: If it’s not for work, it’s not expensable. If you’re not sure, ASK. If you choose to work at a coffee shop instead of home one day, it’s not expensable. If you’re having lunch with friends and they say “How’s work?”, that’s not expensable. If you take your team out, it probably IS expensable.

And when you can expense something, don’t bust the budget or order the most expensive thing you can. Don’t take advantage.

Guideline 6: Use the systems you’re told to use. Follow Finance’s guidelines. Keep receipts. Stay on top of it so that your expenses are up to date.

If you pay attention to these guidelines - and to the guidelines of your company - you won't get into trouble with expenses at work.

Welcome back to Real Job Talk, Kat Kibben! Kat (pronouns they/them) is the founder of Three Ears Media, a speaker, advocate, and leader in the HR space around inclusivity and job descriptions. We're really pleased to have Kat join us for a second time on the podcast. (Check out their first appearance, Episode 38: Write a Resume that Gets Past the Screeners with Katrina Kibben)

Every week, Kat writes a letter with their thoughts from that week. They started writing their letters as a marketing exercise, but found the letters got more personal and they eventually evolved to being about... life. Those letters are now a collection of stories titled This Was All An Accident focusing on their year of living in a van and traveling around the United States.

According to Kat, the first step of accepting yourself is learning what it feels like to be happy. Kat started writing a list of what they were doing when they felt happy and then read the list every day and whenever they were feeling low.

We unpack the word “should” and redefining boundaries in a way that works for us. Can a CEO live in a van and work 4 days a week? How did Kat redefine their norms to adjust to van life? Scheduling in van life has to be flexible, and not only did Kat have to adjust their idea of what work looked like, but their team had to adjust and refine their set up.

Kat inspired Kat and John to take their own van trip. We discuss the planning of a van trip and how it’s a metaphor for life in that you can plan and plan, but you often run into and need things you don’t plan for. Both Kats learned that lesson in their van trips. Our lessons? Bring duct tape and an ax!

We dive into vulnerability. Kat felt most vulnerable when they learned that their estranged father was reading their book. They wrote it for teenagers and people who could use the lessons they’ve learned in their life. What they found was that it felt most vulnerable when they knew people who they know in their personal life were reading it. They’re more used to people they work with knowing more about them from their work.

Kat talks in their letters about hard things, but has very clear boundaries. Their rule is to not write about anything they aren’t certain about in their life. We talk more about boundaries and how they determine what to share and how to handle people who ask questions they aren’t ready to answer.

Lastly we talked about staying realistically positive without being toxic. Kat’s answer is to focus on now vs the huge picture so that life isn’t overwhelming.

One of Kat’s motivations is around helping kids, specifically queer and trans kids, feel comfortable and safe in their bodies. They mentor adults about being queer in the workplace and tell us some stories about how they help people live authentically.

Get Kat's book, This Was All An Accident: Letters and Life Lessons on Amazon