AI Builders Club – Club Meeting Minutes | Ep. 2: Build Your AI Inbox Assistant

Meeting Agenda: Tame email chaos with smart, personalized automation

Topic: Can AI help you stop dreading your inbox?

Welcome back to the AI Builders Club meetup.

This week, Chase and Aaron take on a daily productivity drain: overflowing inboxes that bury priorities and delay decisions. From cold outreach to forgotten follow-ups, what if AI could categorize, prioritize, and even pre-draft your emails, all while sounding like you?

In this session, we covered:

• Why existing tools (Gmail, Superhuman, Notion Mail) still leave too much manual triage

• Key inputs: Gmail or Outlook access, prior email history, calendar, CRMs, Notion, Slack, personal writing samples

• Ideal outputs: labeled and sorted messages, pre-drafted replies, daily actionable briefs with audit trails

• The tech stack behind the magic: LLMs (Claude Sonnet, GPT-4o), scheduling logic, email APIs, embeddings

• The human factor: preserving your unique voice and priorities so AI augments instead of flattens

• Bonus tangent: rethinking the inbox interface to support agentic workflows

Club Takeaway: Your inbox can finally work for you, but only if you build a system that reflects your logic and your language.

Adjourned with: “Please don’t replicate my physical mailbox digitally.”

See you at the next meeting. Don’t miss the invite in your inbox.