I didn’t set out to build a product.I set out to solve a problem—cheaply, simply, and in a way that actually worked for me.
Like a lot of solopreneurs, I juggle too many projects across too many tools. Tasks here, ideas there, a calendar full of loose ends. Everything technically existed—but none of it felt truly managed. I’d start a book and forget I was writing it. Or I’d start an article and leave it in draft mode. And what did I call that ebook I was working on, so I can find it in my Google Drive?
So I asked AI for help.
Asking the Right Questions (and Trusting My Gut)
I told ChatGPT and Claude I needed a way to manage projects. Ideally, free or low-cost. They gave me with thoughtful rundowns of the usual platforms, including Notion, Trello, Asana, and others. I’ve tried Notion and Trello. They’re powerful. But they’re overwhelming.
Each had its strengths. But I had a feeling.
Google Sheets- it’s boring, humble, and powerful. And it was already part of my workflow. I knew how it behaved. I knew its quirks. And deep down, I suspected it was the right call.
Claude confirmed it.From there, the collaboration began.
I asked both AIs how I might structure a tracker. They suggested columns, formulas, and workflows. Some of it worked beautifully. Some of it didn’t—Google Sheets can’t do everything they thought it could. They’d say, “Do this,” and that didn’t exist in Google Sheets. “Oh yeah. That’s right, that’s Excel.”
Together, we iterated.I brought the practical know-how. They brought the ideas and logic. I created some workarounds. They thought of others.And what emerged was a clean, powerful system that actually makes it easier to run my business.
And, I love it.
Let Me Tell You About The Tracker
Most solopreneurs aren’t drowning in work—they’re drowning in uncertainty.Where are things? What matters most? What’s ready, what’s stuck, and what’s quietly aging on the back burner?
The Get It Done Project Tracker solves that by giving you visibility you can act on. It helps you:
* See what’s active
* Spot what’s stalled
* Prioritize your energy
* And keep projects moving, not just existing
It’s about clarity. A picture, at a glance, of where all your projects are and what needs action.
A Clear, Calm View of Your Work
Here’s what the tracker includes—and why each piece matters:
* Project Name – Clear, specific labels (no more “misc” tasks)
* Status – So you know what’s in progress, paused, or done
* Priority – See what needs attention now
* Progress – Add a % or leave it blank if “Next Step” tells the real story
* Category – Group by type: Client, Admin, Creative, etc.
This is your project list—organized by intention, not chaos.
From Stuck to Moving Again
Most tools help you capture ideas. This one helps you move them forward.
* Next Step – Arguably the most important column. One action. One nudge. Total momentum shift.
* Start Date / Due Date / Last Updated – Time anchors that gently guide, without guilt.
* Past Due Filter – And when something does slip? The whole row turns bright red.
It’s bold, unapologetic, and incredibly helpful.
That red doesn’t say, “You failed.”It says, “Hey! Am I still important? Do I need your attention? Or is it time to let me go?”
It's a visual invitation to decide—because indecision is where overwhelm lives. If a project is overdue, ask if it was really important.
Tidy, Trackable, and Built to Scale
As your business grows, this tracker grows with you. No subscriptions. No logins. No app fatigue.
* Project Link – Connect directly to the doc, folder, or tool where the real work happens
* Add Rows – Just duplicate a blank row—no setup needed
* Sort and Filter – Zoom in on priorities, due dates, or categories instantly
And best of all?
📈 It’s prebuilt to manage up to 500 active projects.
* Archive old ones by typing over completed rows
* Or keep everything and just keep adding
* It’s yours to adapt, expand, and evolve
One Simple Sheet. Dozens of Better Decisions.
At the end of the day, it’s not about the spreadsheet.It’s about what it gives you:
* Clarity instead of overwhelm
* Visibility instead of guessing
* Structure that supports your flow—not controls it
When you can see what matters, you can act without hesitation.And when you act consistently, you start to trust yourself again.
⚡ Feature Summary – At a Glance
* ✅ Track up to 500 active projects
* ✅ Clean, powerful columns: Status, Priority, Progress, Category, and Next Step
* ✅ Bright red visual alert for overdue work
* ✅ Instant filtering, sorting, and linking to your real work
* ✅ Fully editable and scalable—no app required
* ✅ Built for momentum, not micromanagement
What Might You Build with a Little Help?
I didn’t expect to build a product. I expected to patch together a solution.
But here’s what I learned:When you combine your instincts with a little AI collaboration, you can create more than you thought possible—without hiring a dev team or buying into another platform.
So if you’ve got an idea, a friction point, or a system that almost works… maybe now’s the time to rebuild it.
Ask AI. Ask yourself. And start shaping what you need.What’s one thing you already suspect might work—and what would happen if you asked AI to help you build it?
You don’t need to be a tech genius.You just need to be curious—and willing to get it done.
See a Demo
Do You Want The Tracker?
It’s free for paid subscribers. Just shoot me an email- [email protected]
If you’d like to purchase it, here’s the link:
Get full access to Soulful Solopreneur Solutions at soulfulsolutions.substack.com/subscribe
