Stories of Modern Work

Stories of Modern Work

By Jag KakarlapudiTechnology
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Stories of Modern Work episodes

  • Using Microsoft Teams during Remote Work - Chat with Chander Ram from SXiQ

    In episode 4 of season 2, we have Chander Ramanathan, Intelligent Workplace Lead from SXiQ based in Melbourne, Victoria back on the show to share his experiences using Microsoft Teams during Remote Work.

    Episode Summary

    Here is the summary of what we discussed in the episode:

    1. Both Chander and I got carried away with the custom backgrounds in MS Teams!
    2. Security concerns with Zoom Meetings
    3. Using Microsoft Teams web and desktop clients
    4. 3x3 video grid coming to Teams
    5. How a music academy seamlessly switched to Teams from Zoom to continue to deliver their music classes online.
    6. How a small General Practitioner health group in Melbourne were able to consolidate diverse business systems into the Office 365 ecosystem and save on licensing fee along with being ready to support remote work and remote patient consultations.
    7. We shared our views on how we Microsoft improve Teams to provide better support for Remote Workers.
    8. We had a bit of fun trying to give a new name to Microsoft Teams! Happy Call 😉
    9. Resources mentioned in the episode:
      • Free access to Microsoft Teams E1 licenses for first 6 months free with an annual commitment. User limit 3000. Speak to your existing Microsoft Partner to get these free licenses. Available from 4th May.
      • Free Microsoft Teams version - https://www.microsoft.com/en-au/microsoft-365/microsoft-teams/free
      • 43 min
      • Office 365 Security Tips for Remote Work – Chat with Stefano Tempesta and Chander Ramanathan

        In episode 2 of season 3, we have Chander Ramanathan, Intelligent Workplace Lead and Stefano Tempesta, Microsoft MVP, and CTO from SXiQ based in Melbourne, Victoria back on the show to share security tips for your remote workforce.

        Here are the summary tips we discussed on the show:

        1. Ensure your Wi-Fi password is secure
        2. Check your environment to ensure you are not discussing confidential information with family around.
        3. Do not give away your personal information on social media apps and games.
        4. Do not share forward messages on messaging platforms like WhatsApp
        5. Ensure parental controls are set up and up to date on all devices used by kids.
        6. Don't fall prey to email phishing attacks. Check links in the email before clicking on them.
        7. Organisations should ensure Office 365 security features like ATP (Advanced Threat Protection) are configured and enforced properly.
        8. Use strong passwords and stop reusing passwords. Use Password Manager like LastPass and 1Password to support you with this. Tip: Excel spreadsheet with your passwords is not a password manager.
        9. Use Multi-Factor Authentication for both personal and business services.
        10. Ensure you don't have confidential information like passwords in your background when you are joining video conference calls.
        11. What to do if your Office 365 account is compromised?
        12. Keep your work and personal devices separate
        13. Keep the number of users with Global Admin access less than three.
        14. Use granular admin roles based on the job at hand.
        15. Start to use 'Global Reader' role if your CXOs or managers need admin access to see what has been implemented.
        16. What is 'Zero Trust Framework'?
        17. Introduction to Zero Trust Framework
        18. How to implement the Zero Trust Framework in Office 365?
        19. Check your Office 365 Secure Score and act on the recommendations.
        20. Implement Conditional Access to detect and prevent security anomalies
        21. 1 hr 11 min
        22. Office 365 Apps for Remote Work – Chat with Stefano Tempesta and Chander Ramanathan

          In episode 2 of season 2, we have Chander Ramanathan, Intelligent Workplace Lead and Stefano Tempesta, Microsoft MVP, and CTO from SXiQ based in Melbourne, Victoria where we discussed:

          • Microsoft Events going to be available online
          • What is Project Cortex?
          • Private Preview of Project Cortex [applications now open till 8th April 2020]
          • Task Management using Microsoft Planner and Microsoft To-Do apps during remote work
          • Microsoft Sunsetting Wunderlist app and replacing it with Microsoft To Do
          • Occupational Health & Safety checklist/form to support Remote Working
          • Crisis Management Portal using Live Tiles
          • Crisis Communications site built by Microsoft using native SharePoint modern communication site template
          • PowerApps Emergency Response Gallery
          • Remote Work Central for empowering your employees working remotely
          • Power Virtual Agent to build bots for emergency response
          • 1 hr 12 min
          • Office 365 for Remote Work – The Introduction - Chat with Chander Ramanathan

            Welcome back to Season 2 on Stories of Modern Work Podcast. After a long hiatus in 2019, we are back in 2020 with some amazing interviews where we learn from Office 365 stories and tips from our guests. In season 2, we are doing things differently. Podcast episodes will be published in both Audio and Video formats. This will enable us to go deep into some of the topics we will be covering in the coming episodes.

            In episode 1 of season 2, we have Chander Ramanathan, Intelligent Workplace Lead from SXiQ based in Melbourne, Victoria. Chander has agreed to share his Office 365 stories and tips in a five-part mini-series. In this mini-series, we will be concentrating on using Office 365 as a Remote Work platform.

            Episode Summary

            In this introductory episode, we discuss:

            • Intelligent Intranet
            • The democratisation of Intranet Development
            • How is SXiQ doing Remote Work
            • How to stay productive during Remote Work using Office 365.
            • Using Microsoft Planner and White Board app to be more productive while working remotely.
            • There is a bit of singing and talking about Indian music legend AR Rahman too.

              Resources

              Here are links to some of the resources we mentioned in the episode.

              • SXiQ - https://sxiq.com.au/
              • Live Tiles - https://www.livetiles.nyc/
              • Distant Socialising - https://news.stanford.edu/2020/03/19/try-distant-socializing-instead/
              • Remote Work: Office Not Required by Jason Fried & David Heinemeier Hansson - https://basecamp.com/books/remote
              • Microsoft Whiteboard App - https://whiteboard.microsoft.com/
              • 44 min
              • How to setup Office 365 Governance in three steps - Chat with Alexander Dick from AvePoint

                In this episode of the stories of modern work podcast, I chat with Alexander Dick from AvePoint about  How to setup Office 365 Governance in three steps. 

                Summary on points discussed in this episode

                • What is Governance and how to go about creating governance plan
                • Importance of Governance Plan before things go out of reach
                • Best practice to setup approval process for team creation
                • Re-certification of permissions in your Teams and Office 365 groups
                • Clean-up of unused Teams
                • Implications of miss configured permissions in Delve
                • Links to products and resources mentioned in this episode 

                  • Workshop on the 14th of May in Melbourne with Dux - How to Roll Out A Sustainable Adoption Program      for Microsoft Teams and Yammer in 90 Days: https://www.avepoint.com/au/events/workshop/au-teams-adoption-workshop-series?ref=jag-modernwork
                  • Product Brochure for Cloud Governance: https://avepointcdn.azureedge.net/pdfs/en/AvePoint_Cloud_Governance_for_Teams_and_Groups_Product_Brochure.pdf?ref=jag-modernwork
                  • Operational Governance Webinar: https://www.avepoint.com/au/events/webinar/microsoft-teams-operational-governance?ref=jag-modernwork 
                  • When and How to use Microsoft Teams: https://www.avepoint.com/au/ebook/microsoft-teams-office-365-groups?ref=jag-modernwork
                  • Dux Raymond Sy Twitter | LinkedIn
                  • Alexander Dick, Enterprise Account Executive - VIC, SA      at AvePoint, Melbourne, Australia LinkedIn 
                  • 46 min
                  • What is Intranet in a Box solution offering and how to drive employee engagement. Chat with James Dellow

                    In episode 11 of the Stories of Modern Work Podcast, I speak with James Dellow a Digital strategist, collaboration consultant and human-centred designer as our guest to share his experiences and thoughts on Intranet in a box solution offerings and employee engagement. 

                    James and I discuss our thoughts on. 

                    • What is Intranet in a box application
                    • When should a business look to procure a Intranet in Box solution
                    • What is Employment Engagement
                    • How do you measure employee engagement
                    • Impact of technology on employee engagement 
                    • What is Digital Placemaking in the context of Modern Workplace
                    • Using Digital Placemaking to drive employee engagement
                    • Advice on how to use Microsoft Office 365 apps to support employee engagement
                    • Resource Links: 

                      Here is list of resources mentioned in the podcast. 

                      • Digital Workplace Company, Sydney -  https://digitalworkplace.co/ 
                      • James' Blog -  https://chieftech.com.au/  
                      • Clearbox Intranet in a box report -  https://www.clearbox.co.uk/portfolio-item/sharepoint-intranets-in-a-box-report-2019/ 
                      • Modern Work Consulting & Training, Melbourne - https://modernwork.cloud

                      • 1 hr
                      • E10 - Microsoft Power Platform - Discussion with Geetha Sivasailam

                        May the Flow be with you!! 😎 


                        In episode 10 of the Stories of Modern Work Podcast, I speak with Geetha Sivasailam a Consultant specializing in the Microsoft Power Platform  as our guest to share her experiences and thoughts on Office 365 and Power Platform. This is a must listen episode for anyone who is interested in getting started with Microsoft Power Platform. 

                        Episode Summary

                        Here are some key points we discussed in the episode.

                        1. Introduction to the #PowerAddicts community
                        2. Overview of Power Platform - the three main building blocks - Flow, PowerApps and Power BI
                        3. Power Platform as glue for business data and services
                        4. Perquisites for building apps using Power Platform 
                        5. Employee On-boarding use case using Power Platform
                        6. Challenges of Change Management in organisations where they have already made prior investments in classic apps and experiences
                        7. Backup and Restore strategy for PowerApps, Flows
                        8. Need for recycle bin in Microsoft Flow
                        9. How to debug Flow 
                        10. Best Practice to manage Team Flows
                        11. Resources and strategies you can used to master the Power Platform.
                        12. Need for version control for PowerApps and Flow
                        13. Connect with Geetha Sivasailam

                          I highly encourage you to follow Geetha either or Twitter or LinkedIn to be part of the Power Platform community. Twitter | LinkedIn

                          Links to resources mentioned in the episode. 
                          • Community Blog Post on Geetha's blog
                          • How to debug Flow
                          • Product Team Power Platform Learning Resources
                          • App in a day
                          • Office 365 Developer Program - Get 1 year of Office 365 for Free. 
                          • State Machine Workflow Patterns in Microsoft Flow. 
                          •  

                            57 min
                          • How NGA HR is using Office 365 to support global HR teams, 5 steps to maximise benefits of Office 365 in HR Teams. | Episode 09

                            In this episode of Stories of Modern Work Podcast, we will talk about the need for using Office 365 as Modern Work Tool to support Human Resource teams. We will look in how NGA Human Resources a global HR services provider is using Office 365. Also we will about how we use Flow, PowerApps, Planner, Forms and SharePoint to improve employee engagement in your organisation. 

                            Check out Modern Work website for the shownotes. 

                            21 min
                          • Episode 8 - Tale of two organisations using OneDrive for Business for secure collaboration.

                            In this episode, will look into not one but two business case studies, where both these organisations are using OneDrive for Business as part of their secure Modern Work journey. 

                            This is a must listen episode if you are planning to use OneDrive for Business as the mainstream cloud storage platform. 

                            Case Study 1 - Lotus F1 Racing

                            Case Study 2 - Microsoft 

                            Checkout the episode show notes at modernwork.cloud

                            27 min
                          • Episode 7 - How a small business in facilities management sector is using Office 365 as Modern Work Tool.

                            This is a special episode where we look at a business case study published by Microsoft at their Customer Stories website. 

                            This is a must listen episode if you are planning to streamline business data and systems using the Microsoft 365. 

                            In this episode we will look into the Modern Work journey of TransBlue a professional services business based in Lynnwood, Washington. 

                            Transblue employs 20 people split between a general contracting business and a facility management company.

                            Before embarking on the Modern Work journey, TransBlue was facing issues with: 

                            Problems: 

                            1. Lack of data security - Users are using Dropbox to store and work on business critical data. 
                            2. Lacked a unified data aggregation solution - If anyone left the company, there was a strong chance that their data would leave with them.
                            3. Microsoft Office 365 underutilisation - TransBlue had three individual subscriptions to Microsoft Office 365, used mainly for email.
                            4. Not just TransBlue, I come across other organisations having similar issues. They have Office 365 licenses but are very much under utilitised. 

                              Once TransBlue has identified these three main concerns, here is how they have resolved them. 

                              Solution: 

                              They have consolidated the three Office 365 subscriptions into one Microsoft 365 Business subscription, TransBlue was able to retire the company's instance of Dropbox, eliminating hundreds of dollars in monthly costs. They have also eliminated unnecessary tasks and redundant employee accounts and created efficiency gains of 80 work hours every week, resulting in a further $2,400 reduction in monthly costs. 

                              Now personal work files are protected in employee-specific OneDrive for Business accounts and organizational content is easily managed and shared with SharePoint, both inside and outside the company. With this change, TransBlue employees now have access to all of those files anywhere, on any device. 

                              Benefits

                              TransBlue employees now use SharePoint from the job site to quickly access and review contract details with subcontractors. In the past, project managers had to send emails or text messages to the head office and then wait for a PDF or photo of a document to be sent back, which resulted in delays and miscommunications. Now, working from the same smartphones as before, project managers have full access to company documents whenever and wherever the need arises. 

                              TransBlue has also started using Microsoft Teams and Skype for Business to streamline their business communications. Let’s hear an Audio clip where TransBlue employees and management share their Modern Work experiences. 

                              Lessons Learned: 

                              Here are some key takeaways and lessons learned for me from this case study. 

                              1. Conduct an audit of business systems in your organisation. 
                              2. If you have an existing Office 365 subscription, Conduct an audit of user licenses and adoption. 
                              3. Track the data lifecycle across these business system and look for security loopholes. 
                              4. Start the rollout of a subset of Office 365 Apps such as OneDrive for Business and SharePoint before looking into advanced tools such as Teams and Power Platform. 
                              5. Setup and Use the mobile apps of the Office 365 to maximise ROI and user adoption. 
                              6. Links mentioned: 

                                https://customers.microsoft.com/en-us/story/transblue-professional-services-microsoft365


                                Vlog 46 - OneDrive for Business vs SharePoint Online

                                17 min

                              About Stories of Modern Work

                              From the publisher's feed

                              The Stories of Modern Work Podcast, an interview show discussing how regular business users and IT professionals use Modern Workplace tools such as Microsoft Office 365 in their day to day work. In…