Streamlined Podcaster: Save Time Podcasting with Systems and Automation

Almost nothing in podcasting is permanent. Your format, your approach, and what you cover can all change, and my early show did get better as my friends and I kept adjusting. More importantly, what I learned making it is what let me launch several successful shows later. (For anyone who hasn't heard the term: TIL stands for "today I learned.")

Resources & Links

Disclosure: this episode description was generated with AI.

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The TIL Podcast was bad, and the reason was simple: we didn't do any research. We'd find a link, hit record, and share our vague opinions on a subject none of us knew well. Research is also what tells you which questions to ask which guests — something I was noticeably bad at as a moderator. Research is easier now than it's ever been, but my rule with AI is don't trust and verify: use it to surface primary sources, then check them yourself.

Resources & Links

Disclosure: this episode description was generated with AI.

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September 30th is International Podcast Day, so I'm releasing one voice note a day in the run-up to it — a tip or a reflection from about 15 years in podcasting. I'm starting with the one that made this series possible: start sloppy. My first show, the TIL Podcast, had no format, no moderation, and no editing, and I still learned more from making it than I would have from planning it. You don't need to launch perfectly. You need to launch.

Resources & Links

Disclosure: this episode description was generated with AI.

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The real payoff for having an SOP is that you can start handing pieces of it off. I built a scheduled Claude skill that checks my Notion podcast planner for episodes marked ready to publish, pulls the video and the MacWhisper transcript out of Google Drive, writes the description and show notes, and uploads everything to RSS.com scheduled for the date I picked.

It runs Wednesday overnight so I can review the episodes Thursday morning before they drop. Three things make it reliable: knowing my own process cold, giving it strict instructions for writing and link gathering, and an API that actually works.

Resources & Links

• Get my full podcast production SOP — streamlined.fm/sop
• RSS.com — the host for this show; video support and the API behind this automation (affiliate link)
• Claude — where the scheduled skill runs
• MacWhisper — watches the folder and transcribes each episode automatically
• Notion — my podcast planner

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A written SOP is the fastest way to cut down your production time without hiring anyone. I walk through how I build mine: record yourself narrating the entire process, then hand the transcript to a large language model and have it write out the steps one by one. Talking through each step also forces you to justify it, which is how I've caught steps I didn't need anymore and cut them. Once the steps exist on paper, delegating or automating them gets a lot easier.

Resources & Links

• Get my exact podcast production SOP — streamlined.fm/sop
• Tella — screen recording with automatic transcripts and shareable video (affiliate link)
• Claude — the large language model I use to turn transcripts into SOPs
• Ecamm Live (affiliate link)

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Video is becoming a bigger deal in podcasting, and RSS.com just added its first video plan — but adding video doesn't have to wreck your workflow.

I break down the exact process I use to produce my weekly Friday Wrap-Up in an hour or less: capturing ideas into a segmented format, writing the newsletter, recording in Ecamm, and editing in Gling. From there a Claude skill generates the episode assets and publishes straight to RSS.com through its API, so I barely touch the publishing step.

Resources & Links

• Ecamm — recording, with dual horizontal + vertical capture and scene overlays
• Gling — transcript-based editor for cleanup, audio enhancement, chapters, and transcript
• Canva — auto-generated custom episode artwork
• Kit — newsletter provider
• Claude — generates the episode assets and handles publishing
• Capture — read-later app for idea capture
• Logic Pro — audio editing (now replaced by Gling in my workflow)
• RSS.com — podcast host with a video plan and public API
• Solopreneur Systems Starter Kit — streamlined.fm/kit

Some links above are affiliate links.

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"I should start a podcast" is the 2026 version of the How I Met Your Mother "we should buy a bar" running joke — it sounds easy until you actually try to ship a show every week.

That's why solo podcasters need a good system that works for you So instead of just handing you a system that. you may or may not use, in this episode I walk through the ten questions you need to answer before episode ten — how you capture ideas, outline, record, store files, edit, track status, upload, write copy, stay ahead of the calendar, and promote — and share what I do on each one so you can borrow what fits.

Answer these once and you'll have a setup that survives a sick week, a vacation, or a slow idea day.

Show Notes

• 3 Reasons Your Podcast Planner Is Your Most Important Podcast System
• RSS.com
• streamlinedfeedback.com

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Whether adding video to your podcast is actually worth it, and how I do it without doubling my workflow. The tool I keep coming back to is Ecamm — I cover why I record video even when I don't release it, how isolated tracks save me in editing, and the new dual mode that gives you vertical clips without Opus Clip.

Show Notes:

• eCamm— code "casabona" for 15% off your first month
• Gling
• Stream Deck
• streamlinedfeedback.com
• RSS.com

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The simplest recording setup that saves solo podcasters the most time. I share my under-$500 kit — Shure MV7+ at the desk, DJI portable mic on the go, and the YoloCam S3 if you want to add video — plus why I'd skip the $1,000 RodeCaster Pro and how to use the camera you already own.

Show Notes:

• Shure MV7+
• DJI portable microphone
• streamlinedfeedback.com
• RSS.com

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My accountant once turned pale white when I told him I was keeping my business records in a shoebox. Lucky for him, I was just joking.

A shoebox isn't a system.

I see the same thing happen with podcasters all the time. When I ask how they're keeping track of their episodes, the most common answers are "I don't" or "I use a notebook."

And just like that shoebox, it works — until it really, really doesn't.

If you've ever sat down on a Sunday night, realized you publish Monday morning, and had absolutely no idea what you were going to talk about, this one's for you.

I'm breaking down the three reasons why a podcast planner is the most important system a solopreneur podcaster can have. If you're overwhelmed, behind, and tired of your podcast feeling like a second job, this is the episode that changes that.

Grab my free Notion podcast planner template at streamlined.fm/planner — no email required.

Links

• Free Notion Podcast Planner Template — streamlined.fm/planner

• Send Feedback — streamlinedfeedback.com
• Notion
• Make (formerly Integromat)
• Zapier
• MacWhisper
• Claude by Anthropic

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About Streamlined Podcaster: This is the show for solo podcasters who love their podcast but hate how much time it takes. Each week, host Joe Casabona shares the systems, workflows, and podcast automation that let you run a great show without burning out.

Joe has been a solo podcaster for 15+ years and helps solopreneurs replace manual tasks with reliable systems so they can take time off worry-free. He knows firsthand what it takes to produce a quality show solo — and he's here to help you do the same.

Get Joe's favorite podcasting tools: https://streamlinedpodcaster.com/tools

Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

Have feedback? Send a voice note to the show!