System Admin Insights

System Admin Insights

By Alex MarcusBusiness
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System Admin Insights episodes

  • AI Study Club: Copilot Dashboards, Indeed Spend & Getting Started with Claude Code (11/4/26)
    This AI Study Club session opens with a question from a Reddit post: is pressure to use AI for everything wearing down HR professionals' critical thinking? Participants describe how AI has instead broadened their perspective and freed up bandwidth. They then share practical work. Examples include Copilot-built Excel dashboards on hiring sources and the recruiting pipeline, and an agent that connects Monday.com and Power Automate. Another participant used Copilot to reconstruct the history of a custom ICIMS text consent field.
    The group also covers moving job advertising from self-managed Indeed to Appcast with data-driven budget caps, and whether junior staff should still learn Excel. The Host demonstrates an internal operations tool built with Claude Code and explains in plain terms how to get started with it. The episode is useful for administrators who want concrete examples of AI in recruiting operations and an honest view of its limits, including hallucinations, validation and time constraints.
    In this episode:
    - Is AI reducing HR professionals' ability to think critically? Participants say it has enhanced theirs
    - Using Copilot in Excel to measure hires as a percentage of applications by source, not just share of hires
    - A Copilot agent connected to Monday.com and Power Automate drafts agendas and assesses project health; output still needs proofreading for hallucinations
    - Reconstructing the history of a custom ICIMS text consent field from emails before moving to standard consent with default opt-out
    - Moving from self-managed Indeed to Appcast: yearly budget caps with quarterly guardrails, and a custom job field for campaign hashtags
    - Showing managers daily counts of new submissions before they request ad spend
    - Daily recruiter and pipeline dashboards built in Excel with Copilot from delivered ICIMS reports
    - Should people entering the field still learn Excel? Yes, at least enough to validate what AI builds
    - Behind the build: an internal tool made with Claude Code that brings together website analytics, time tracking and an industry news feed
    - Getting started with Claude Code: authorship, persistence on GitHub, deployment with Vercel or Cloudflare, and checking safety
    Chapters:
    00:00:00 Welcome and Purpose of the AI Study Club
    00:01:32 Reddit Post: Is AI Eroding Critical Thinking?
    00:08:14 Copilot Adoption and Text Consent History at Cheesecake Factory
    00:11:04 AI Creating More Work Capacity Rather Than Cutting Headcount
    00:14:15 Moving from Indeed to AppCast and Managing Job Ad Spend
    00:19:50 How Members Keep Up with AI and Compare Claude, Copilot and ChatGPT
    00:26:39 Finding Time for AI, ROI Challenges and Whether to Learn Excel
    00:30:39 Demo: IRD Pulse Internal Operations Platform Built with Claude Code
    00:38:30 Getting Started with Claude Code and the AI-Made SAI Video
    00:48:38 Copilot-Built Recruiting Dashboards from ICIMS Reports

    https://systemadmininsights.com/

    56 min
  • UKG Hacks: HTML Emails, Burst Reports & BI Exchange (10/29/26)

    UKG admins share practical tips: using HTML in Event Studio to add links and images to new hire emails, building burst reports as email-style notifications, finding shared report code in BI Exchange, and using AI to speed up report building. Plus, handling temp-to-perm conversions, multistate tax form edge cases, and new release features worth watching.

    https://systemadmininsights.com/

    59 min
  • ICIMS Hacks: Start Date Alerts, Pay Audits & AI Reporting (10/30/26)

    SAI’s open forum covers practical ICIMS fixes from peer admins: flagging start date changes for onboarding teams, catching hourly vs. salary mismatches in offers, documenting connector quirks, and weighing in-app guidance tools. Plus, how admins are using AI to build BI dashboards faster and cross-check AI-written code across multiple models. 

    https://systemadmininsights.com/

    57 min
  • ICIMS Hacks: Event Source Links, CXM Upgrades & Self-ID (10/23/26)

    ICIMS admins and TA leaders swap takeaways from HR Tech, then dig into real-world fixes: tagging candidate source on event links, upgrading from CRM to CXM, getting faster answers from support cases, and running hiring workflows in Microsoft Teams. Plus, how teams are handling voluntary self-ID forms and work authorization screening amid regulatory changes.

    https://systemadmininsights.com/

    55 min
  • ICIMS Hacks: Duplicates, Onboarding & Evergreen Reqs (10/16/26)

    ICIMS admins swap real-world fixes for duplicate candidate profiles, from merge strategies that protect compliance data to using AI to flag records. Plus: keeping HCM org levels in sync, collecting document uploads before onboarding, resume reparsing, consent field updates, and managing evergreen requisitions without skewing time-to-fill.

    https://systemadmininsights.com/

    1 hr 1 min
  • UKG Hacks: Onboarding, Bright, and ICIMS Integrations (10/15/26)

    UKG and ICIMS admins swap real-world fixes in this peer session. Topics include keeping ICIMS and UKG data in sync, pulling custom fields with Reports as a Service, onboarding documents and I-9s, managing test users in production, dual profiles and multiple employment, and lessons from rolling out UKG Bright and the new experience. Plus: using AI to speed up Power BI dashboards.

    https://systemadmininsights.com/

    46 min
  • ICIMS Hacks: Do-Not-Hire Flags and Offer Letter Access (10/2/26)

    ICIMS admins trade practical fixes in this peer session. Hear options for flagging do-not-hire candidates with tags and person folders, ways to give hiring managers access to offer letters, and another path to edit pending interviews. Plus a demo of an AI-built security role tool and ideas for using AI to clean up duplicates and source data.

    https://systemadmininsights.com/

    55 min
  • UKG Hacks: AI-Built Tools and Smarter Notifications (10/1/26)

    UKG admins swap real-world fixes in this peer session. Hear how one team built an AI tool to consolidate security roles, why BI alerts can miss backdated terminations, and the push to move onboarding and offboarding alerts to AI. Plus early takes on UKG Bright, new custom fields in UKG Onboarding, and untangling multi-rate GL reporting.

    https://systemadmininsights.com/

    47 min
  • ICIMS Hacks: iForms, Automation, and Compliance Updates (9/26/26)

    ICIMS admins swap practical fixes: using iForm sections for multi-round interview feedback, flagging resumes with keyword-based hiring automation, removing the disability self-ID form, managing text consent, securing invite-only portals, resending expired onboarding tasks, and keeping policy signatures out of the ATS. Peer-tested tips you can use Monday. 

    https://systemadmininsights.com/

    58 min
  • iCIMS Hacks: Should You Switch Your ATS? (9/18/26)

    This week's System Admin Insights: a member weighs leaving iCIMS and gets candid takes on Ashby, Greenhouse, Lever & Pinpoint. Plus a dual ATS/CRM setup at a high-volume shop, UKG integration tips, a workflow automation troubleshooting session, and interview room-scheduling insights. Real talk for TA and HR system admins navigating vendor decisions.

    https://systemadmininsights.com/

    53 min

About System Admin Insights

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A podcast for the humans behind HR tech. We dive into the systems, strategies, and stories that keep talent operations running. Real talk, smart tips, and community for HR system admins who make it…