🚀 Ready to build systems that scale without sacrificing quality?
Book your strategy call
📱 Connect with OTM: @onlinetrainermentorship

Alex Harriman - OTM Success Coach specializing in client care systems, team building, and scaling strategies. Former OTM student (2017-2020) who now helps coaches optimize retention and build profitable teams.

Timestamps:

0:00 - Alex's background: From OTM student to coach specializing in client systems

2:20 - Why client care is the #1 priority: "You need clients raving about your business"

3:08 - The three critical KPIs every coach must track

5:03 - Renewal rate: Why 100% isn't actually good (and what to aim for instead)

7:28 - Success rate: Did they get what they paid for?

8:22 - The biggest mistake: Over-delivering when clients are already happy

8:42 - Why coaches always want to add more (curse of entrepreneurship)

10:17 - The "jacked guy at the gym" analogy for constantly changing programs

11:10 - The doubling test: "If you woke up with double the clients tomorrow, what would break?"

11:38 - The 3-hour rule: Maximum client care time per client per month

13:38 - Why weekly one-on-one calls are "absurd" and turn clients into friends

14:17 - Online vs in-person: You're not trading time for money anymore

16:07 - The power of one-to-many coaching without watering down quality

18:24 - Creating reusable content from common client questions

20:14 - When to start automating (and what NOT to automate)

21:57 - How to balance automation with the human touch

23:28 - Why you can't win the automation battle against mega companies

25:32 - When to start delegating: The cash flow question comes first

27:27 - Hiring too soon vs waiting too long (the 10K rule)

27:59 - Why hiring is like having kids: "Amplifiers of your current situation"

30:13 - Commission-based hiring to reduce risk

30:54 - Hire what you hate vs hire what you're bad at

31:46 - Why you shouldn't hire a salesperson first

32:41 - The quality control requirement: You must understand the role to manage it

33:27 - The task categorization exercise: Like, don't like, and superpowers

36:08 - When "good enough" is actually good enough

37:17 - The hiring framework: Interview multiple people even if you have a favorite

39:40 - Time allocation reality: All "saved" time goes to training initially

41:27 - Overwhelmed coach advice: Start with your circle of trust

42:49 - The light at the end: When referrals replace lead generation

43:06 - One thing to implement this week: Start tracking the 3 KPIs

44:19 - The scaling readiness test: Can you handle double the clients?

45:14 - Rapid fire: Vanity metrics, biggest mistakes, and essential tools

46:47 - Final wisdom: Relationships over everything else

Key Takeaways:

• The 3 non-negotiable KPIs: Renewal rate, satisfaction score, and success rate
• Weekly one-on-one calls are business killers that turn clients into friends
• The 3-hour rule: Max client care time per client per month to stay profitable
• One-to-many coaching doesn't mean lower quality - it means smarter delivery
• Don't automate the human connection - automate the administrative tasks
• Only hire what you understand and can quality control
• Commission-based hiring reduces risk and aligns incentives
• Your immediate circle of trust is your best starting point for sales
• Track data that changes your behavior, not just for the sake of tracking
• Relationships beat followers every single time in this business

Engage with This Episode:

• Which of the 3 KPIs do you need to start tracking first?
• Share this episode with a coach who's struggling to scale efficiently
• Tag us @onlinetrainermentorship with your current renewal rate