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This is an amazing interview to hear from to a conference organizer about how she plans, markets and runs large events. Catalina manages two annual conferences in Austin and Bangkok for a group for ‘location independent entrepreneurs’ called the Dynamite Circle founded by Dan and Ian from The Tropical MBA which I’m also a member of.
On the interview we discuss:
- How Catalina moved from Spain to Miami then went to work in China aged just 18
What it was like living in ShenzhenHow she came to work for the Dynamite CircleHow they sell a lot of tickets for the next year right after the end of the conference, and before the dates are even announced!The pros and cons of holding an annual conference in the same venue versus moving it aroundThe problems in Asia with customs when your shipping packages from sponsors worldwideHow the payment schedule works when working with conference hotelsWhy you might not want to use a hotel for the first year of a conferenceHow conference hotels in the US are way more expensive then in Asia and charge for every extraHow they start very early looking for sponsors and speakersHow people love to hear real stories from their peers rather than professional speakersHow they go for ‘actionable;’ rather than ‘inspirational’ sessionsHow they send a feedback form right after the eventHow they run three whole days of pre conference sessions at the hotelHow they sometimes have to find replacement speakers at the last minuteThe structure of their conference teamHow they organize a team of volunteers to help run the actual conferenceHow they use Attendify App and EventsFrameHow the party venues change hands so often in Bangkok that they always need to find new onesHow they have a ‘Master of Ceremonies’ for the whole event to introduce everyone on stage and also coordinate the parties.This podcast is brought to you by www.eventsframe.com - Effortless ticketing and attendee management with NO ticket fees....Make the switch from Eventbrite today. Email [email protected] with the subject line ‘PODCAST’ for a special discount code.
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Get in touch with me via dantaylor.me
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